Troubleshooting requests to the FotoWeb API

Published March 11th, 2025 by Elaine Foley

Check that FotoWeb is responding If you are just getting started using the API, check the following: (Note that this section applies to the FotoWeb REST API, not to the legacy APIs (ArchiveAgent, etc.)) Connect to FotoWeb using a browser to make sure the server is set up correctly and answering. The problem might not be related to using the API at a

Business Rule Condition: Content Relation Item Unassigned Condition

Published February 25th, 2025 by Elaine Foley

The condition Content Relation Item Unassigned checks if a specific content item or any content item has been unassigned in a relationship field e.g. Check if the draft version of a text has been removed before making content available to the company or check if the Press Kit Logo was removed, then unpublish the Press Kit (remove permissions).

Handling of metadata soft crop info

Published March 4th, 2025 by Elaine Foley

Soft Crop settings In the Color Factory Settings app, expand the relevant channel and select Metadata.  The General tab opens. In the Reading Metadata section, you can choose how Color Factory should handle soft crop information in the metadata. Select one of the following: Read and Apply Soft Crop data - the high-resolution image is cropped accordi

Display Pattern: Replace Extension and Underlines from File Name

Published February 23rd, 2025 by Elaine Foley

Summary Add original filename and replace extension and underlines for images. {{data.fileMetadata.fileName | replace: data.imageMetadata.fileExtension , "" | replace: "_" , " " | replace: "-" , " " }} Access File Name You find the filename on File Metadata (File Types > File) and all other file types. You must update all file types individually.

Configuring FotoStation to prefer SMB over FWP

Published March 15th, 2025 by Elaine Foley

In the Miscellaneous section of the program configuration you can control whether FotoStation should use FWP or SMB when delivering files to an external application via drag and drop. By default, when a user drops a file from FotoStation into an external application, the file is downloaded over FWP and then delivered as a drop to the application. Th

Manually deleting a license when you cannot deactivate

Published February 23rd, 2025 by Elaine Foley

Activation keys for Fotoware partners issued after June 2015 cannot be deactivated using the activation wizard. The process will fail if you attempt to run the Windows or Mac activation wizard to return an activated product key. Because partner keys provide access to the entire Fotoware suite of products, the activation must always be deleted when a

Storing input folder hierarchy in metadata fields

Published March 4th, 2025 by Elaine Foley

Folder hierarchy to metadata mapping In Color Factory Settings, expand the relevant channel and select Metadata.  Open the Folder hierarchy to Metadata tab. This feature can be used to store folder hierarchy information (based on the input folder hierarchy) in metadata fields. First, choose the number of subfolder levels to include. Note that level

Display Pattern: Text

Published February 23rd, 2025 by Elaine Foley

Summary Show the translated text from a text field with different translations in the Display Pattern. Add some color with CSS and truncate longer text, showing three dots. < font color = "#ff5576" > {{data.corporateInformation.title.en | translate | truncate: 5, ‘...’ }} < /font > Setup in Picturepark Layer: Corporate Information Text f

GetLargeLogo method

Published April 4th, 2025 by Elaine Foley

URL http://servername/ArchiveAgentPath/GetLargeLogo Parameters None Return value An image file in JPEG, GIF or PNG format representing the logo of the company running the agent.  

Managing groups using SAML

Published October 21st, 2024 by Elaine Foley

There are two available options when managing groups with SAML. These are described below and can also be combined.  SAML has no concept of groups, instead groups are assigned based on SAML attributes and attribute mapping controls which SAML attribute is used for group assignment. Typically, this is an attribute which can have multiple values, but

Optimizely Fotoware add-on (version 5.5) for Optimizely CMS 12 and .net 8

Published March 12th, 2025 by Elaine Foley

Feature This article explains how to install, configure, and use the Optimizely Fotoware add-on (version 5.0 or later).  The export widget will work without Server API License but will not synchronize metadata; it will only download the image to Optimizely.  Before you start This article is technical and requires knowledge of the Optimizely ecosyste

Consent management overview

Published February 22nd, 2025 by Elaine Foley

Overview Managing consent for the use of pictures and other media is central to many organizations and is often time-consuming. In Fotoware you can get quickly see a complete overview of who has or has not given consent and you can easily keep track of consent form statuses and usage rights. By creating consent templates directly in Fotoware, linkin

Endpoints

Published March 11th, 2025 by Elaine Foley

The API descriptor provides the following endpoints for the order API: 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 { ... "order": { "config": "/fotoweb/order-config", "cart": "/fotoweb/me/cart", "history": "/fotoweb/me/orders/", "admin": { "history": "/fotoweb/orders/", "pending": "/fotoweb/orders/pending/", "approved": "/fotoweb/orders/approved/",

Lists

Published February 20th, 2025 by Elaine Foley

Lists are lists of keywords or tags. Lists are primarily used to serve for tagging content. A list is your controlled vocabulary, your taxonomy, used for tagging with multidimensional information. That means a list can only have tags with a name or tags that have further information, such as synonyms, translations, broader terms, narrower terms, etc

Display Pattern: Trigger

Published February 23rd, 2025 by Elaine Foley

Summary Show the trigger date in your current date format in the Display Pattern to see when the keywords where assigned. {% if data.autoTagging.assignMatches.triggeredOn %} {{data.autoTagging.assignMatches.triggeredOn | local_date: "%d.%m.%Y %H:%M:%S"}} {% endif %} Setup in Picturepark Layer: Corporate Information Trigger Field: Assign Matches This

Creating taxonomy content

Published March 24th, 2025 by Elaine Foley

Overview This topic explains how to define the content of taxonomies you've enabled using the Pro interface. If you don't have access to the Pro interface, you can edit taxonomy content  i n the main interface. Adding new terms to a taxonomy Note: You must have the  Manage taxonomies  permission enabled to edit taxonomies. Navigate to an archive tha

Removing assets from an album

Published February 22nd, 2025 by Elaine Foley

How to remove files from an album First open the album: Click on the Albums link in the top banner and then open the album you want to remove files from. Next, select the assets you want to remove from the album and click on the Remove in the action bar to remove the files. Note: Removing files from an album does not delete the original files from t

Enabling the FotoWeb Desktop plugin for Office

Published April 1st, 2025 by Elaine Foley

With Microsoft Office installed on a Windows PC, users can place files from FotoWeb into a Word document or PowerPoint presentation directly from a side panel in those applications. Normally the plugin is automatically registered so it will be shown on the Insert ribbon in Word and PowerPoint when these applications are run. Because the Office plugi

Installing FotoWeb

Published February 23rd, 2025 by Elaine Foley

Prerequisites Make sure the system requirements, network requirements, and other settings are met. For more information, see FotoWeb system requirements and Before you install FotoWeb. Note: We do not support Fotoware software installations on a domain controller (DC) server. Starting the installation Download FotoWeb from Downloads section of the C

Display Pattern: Show Permission Text on Thumbnail Overlay

Published February 23rd, 2025 by Elaine Foley

Summary I want to display the Permission applied to an image as a thumbnail overlay (thumbnail pattern on file type images). {% if contentPermissionSetIds contains 'a16d98ceebe342c28fc5fc089a0f2ac4' %} Archived {% elsif contentPermissionSetIds contains 'c0b46e3b39154f12a1d1c9ab8fd365f0' %} Public {% elsif contentPermissionSetIds contains 'fb0fa99c03

Business Rule Trigger: Update

Published February 25th, 2025 by Elaine Foley

Business Rule Trigger Update means the modification of a Content Item through metadata or content edits in single edit, batch edit or through Excel or API. This action does not cover file replacements!

Preserving or changing file dates in a channel

Published April 4th, 2025 by Elaine Foley

Select Set todays date on copied file to stamp all processed files with the date of the time of processing. If this option is not selected, the files' original file date will be retained.

Apache web server support in FotoWeb has been discontinued

Published February 27th, 2025 by Elaine Foley

Apache web server support has been discontinued. No additional updates or security enhancements will be provided for the Apache web server. If you are currently running Fotoware on the Apache web server, we recommend getting in touch with Fotoware Support to receive assistance with the change to Internet Information Services, which is currently the

Common Filter Settings

Published March 2nd, 2025 by Elaine Foley

For the creation of a filter, only two things must be checked, highlighted in red. Other settings could be useful but can be left as is or empty. Field Leave as is! You can change this to another field if you have changed your mind and wish to add a different field to the Filters. Edits here could be accessing specific field information e.g. field.e

Example: Navigating to a URL when executing an action or an interactive marker

Published April 3rd, 2025 by Elaine Foley

A workflow can be configured so that when a user selects an asset marker or runs assets through an action, FotoWeb opens a separate browser tab and navigates to a URL defined by the content of a metadata field as part of the URL string. Note: Getting the entire URL from metadata in a workflow action/marker is potentially dangerous and should only be

Installing a separate security certificate from a trusted source

Published April 4th, 2025 by Elaine Foley

Installing and using another certificate from a trusted source When accessing the Operations Center Status app on a secure connection with a self-signed certificate (by typing in https://servername:7001 in your web browser's address field) your browser will display a warning that the certificate is not trusted. That's because it is self-signed and n

Grouping or regrouping archives

Published March 13th, 2025 by Elaine Foley

Overview Explains how you can regroup your archives. Moving an archive to another group When you create an archive, you can also define the group that it belongs to on the archive properties page. To change the group that the archive is part of, you can open the archive's properties by right-clicking it and choosing Properties. However, you can also

Navigating archives using SmartFolders

Published February 21st, 2025 by Elaine Foley

Using SmartFolders SmartFolders are used to let you perform advanced searches in archives without having to know anything about the underlying search syntax used by the system. The managers of the archive may have set up a rich hierarchy of clickable nodes that you can find in the left hand side panel, with meaningful names that help you see what re

Configuring communications ports for security

Published March 17th, 2025 by Elaine Foley

Generally, there is no need to change port numbers, but if you need to do so, go to Operations Center Settings > General. You can manually set the port number in the Server port section. Select Save after you make your changes. Note: When changing the communication port you need to manually restart the Fotoware server applications that run on the

Giving users access to configure the Fotoware services

Published March 17th, 2025 by Elaine Foley

Giving users access to configure the server When Operations Center Settings is installed, a local Fotoware Administrators group is created on the server. By default, members of the local Administrators group on the server are automatically members of this group.  All users with server access, with RDP (Remote Desktop Protocol), for example, can acce

Filter Query: Nested Filter for Multi Tagboxes

Published February 23rd, 2025 by Elaine Foley

Layer Corporate assigned, but no events tagged in the Corporate Layer. {    "kind": "AndFilter",    "filters": [        {            "kind": "TermFilter",            "field": "layerSchemaIds",            "term": "CorporateLayer"        },        {            "kind": "NestedFilter",            "path": "corporateLayer.events",            "filter": {  

Why the Fotoware process account needs local administrator access on the server

Published April 4th, 2025 by Elaine Foley

There are numerous technical reasons why the Fotoware Process account requires local administrator access on the server. The process account needs access to start and stop services, open sockets for network communication, manage temporary storage areas on the server, and manage interprocess communications - all these require special privileges that

Adding contact information to a FotoWeb user

Published February 28th, 2025 by Elaine Foley

To add contact information to a user, open the user management by opening the Tools menu (cogwheel) and choosing Manage Users/Groups. Choose Edit on the user whose contact info you'd like to modify and go to the Details tab to change contact information fields. Description Enter a basic description of the user and URL for the user’s / company’s web

How To: Integrate Azure Active Directory with Picturepark

Published February 24th, 2025 by Elaine Foley

In this tutorial, you learn how to integrate Content Platform with Microsoft Entra ID (formerly Azure Active Directory). Integrating Content Platform with Azure AD provides you with the following benefits: You can manage who has access to Content Platform in Microsoft Entra ID. You can enable your users to be automatically signed in to Content Platf

Business Rule: Trigger assigns Permission Set

Published February 22nd, 2025 by Elaine Foley

Goal: On the execution of a trigger field, a permission set should be assigned to publish the content to other users. Analysis Condition: depending on the trigger field’s date changing  Action: assign a specific permission set Business Rule Setup Trigger The trigger point (check Triggers in Business Rule Settings): Should trigger on content modifica

Choosing channel source and destination folders

Published April 4th, 2025 by Elaine Foley

  Name: Enter the name of the channel.  Description: Enter a more detailed description, if necessary.  State: The state determines whether the channel should actively look for files to transfer or be turned off. A disabled channel can be enabled by selecting Enabled here or by enabling it in the Operations Center Settings. Source: From the drop-down

Configuring default search behavior

Published March 25th, 2025 by Elaine Foley

How Fotoware searches Fotoware performs searches in the connected pools. The backend search engine receives a search string and parameters from Fotoware, performs the search, and returns the results to the user in Fotoware. Fotoware provides some parameters to configure these searches on three levels – the first being preparing the search string by

Mapping of metadata category codes

Published March 4th, 2025 by Elaine Foley

Category mapping In the Color Factory Settings app, expand the relevant channel and select Metadata.  The General tab opens. When receiving images from external agencies you might want to change the category abbreviations used to the in-house standard. For instance, you may have decided to categorize all sports images using SPO as an abbreviation wh

Setting a user account for processing

Published March 3rd, 2025 by Elaine Foley

Color Factory runs as a Windows Service, so its processes run in the context of a user account that needs access to both local and network folders as defined in the channels you configure. In fact, all Fotoware services that run on the server share a common user account, referred to as the Fotoware Process Account. This account is not set in Color F

Setting up SSO with Microsoft Entra ID

Published February 28th, 2025 by Elaine Foley

Microsoft Entra ID integration Note: Microsoft ended support for Azure Active Directory Authentication Library (ADAL) in June 2023. All 8.0 versions of FotoWeb On-Premises use the Azure Active Directory Authentication Library (ADAL) for Single Sign-on (SSO) with Microsoft Entra ID. FotoWeb 8.1 uses the newer Microsoft Authentication Library (MSAL) a

Creating QuickLists of predefined metadata

Published March 15th, 2025 by Elaine Foley

Where are the QuickLists stored? The easiest way to locate the QuickList location in FotoStation is to select a file in the grid, open the metadata editor (Ctrl-T), and go to File > Manage QuickLists. This opens the folder containing the default QuickLists, where you can create your own by making new plain text files and following the naming conv

Color Factory processing sequence

Published April 4th, 2025 by Elaine Foley

Processing sequence Open file Unique ID processing IPTC Processing conversion and stripping Curves before Color Management for CMYK file only Color Management for CMYK files only Apply soft crop etc. Flip mirror Resize Pixel edit Contrast (Includes SmartColor and SmartClean) Filter Unsharp Mask etc. Curves before Color Management for RGB and Graysca

Business Rule Trigger: Replace File

Published February 25th, 2025 by Elaine Foley

Business Rule Trigger Replace File means the replacement of a file item using the replace file functionality in the toolbar of the Content Item or via API. This action does not cover virtual content updates!

Download

Published February 26th, 2025 by Elaine Foley

Solange Sie die nötige Berechtigung haben, können Sie alle Inhalte von Picturepark auf Ihren lokalen Desktop herunterladen. Sie können auch mehrere Inhalte auf einmal herunterladen, indem Sie diese im Content Browser anwählen oder alle Inhalte eines Shares oder einer Kollektion herunterladen. Wenn die Formate über die API erstellt werden, muss defin

Signing up for a FotoWeb account

Published February 21st, 2025 by Elaine Foley

How to sign up When accessing a site with online user registration enabled, you can sign up for an account by following the Register link in the login box. Signups by email invitation: The FotoWeb administrator may also have sent an invitation to sign up to your email address. In this case, follow the link in the email to start the registration proc

Active Directory Authentication (deprecated)

Published February 28th, 2025 by Elaine Foley

Active Directory is deprecated Note: Active Directory integration via LDAP in FotoWeb is set to End of Life from January 1st, 2024, and will be removed from our software in a future version. We strongly recommend switching your identity provider as soon as possible. Fotoware currently supports a variety of other identity providers, such as Microsoft

Using an Index Manager search result as a channel input

Published March 4th, 2025 by Elaine Foley

Index Manager search input In Color Factory Settings, expand the relevant channel and select Input & Output Options.  Open the Remote Input tab. The following dialog appears. Here you can set up the channel so that Index Manager notifies Color Factory when an index has been updated. Color Factory will then send a search request to the Index Mana

Configuring image cropping in an action

Published February 20th, 2025 by Elaine Foley

This feature is only available when using Extended Pro Actions. It is only available to users with a FotoWeb Pro User license and can only be used in the FotoWeb Pro user interface. Actions can be configured to allow a user to crop the images that are sent to a destination. If the system administrator also assigns a processing profile to the workflo

Detail Display Pattern

Published February 25th, 2025 by Elaine Foley

The Detail Pattern displays summary information in Content Item Detail View and List Item Detail View.

Checking whether the Index Manager service is operating normally

Published February 25th, 2025 by Elaine Foley

When troubleshooting issues with Index Manager, it will often be you can query the service to tell if it's operative using an http GET request. Web debuggers such as Fiddler or Postman can be used for this. (External links) Send this GET request to the Index Manager service: 1 http(s)://<ServerName:PortNumber>/Fotoware/im/1.0/GetServiceStatus.

Structuring your assets in a meaningful way

Published March 4th, 2025 by Elaine Foley

This topic is meant to give you some initial ideas on how to structure content when you're building or restructuring an archive. It deals briefly with how to automate the structuring of your content using an ingestion workflow and how files that are submitted to the system can be picked up by Color Factory and routed to a subfolder while metadata is

Dynamic user tags

Published March 20th, 2025 by Elaine Foley

This article describes all dynamic tags which expand to properties of the current user. Note: These tags can be used in actions, search expressions, and in most contexts where there is a current user, but cannot be used in archive auto searches as auto searches use legacy DTSearch FWX commands.  In the context of an action, the current user is the u

Automating the migration of content from an old system into Fotoware

Published March 4th, 2025 by Elaine Foley

The implementation of a fully functional DAM system often involves migrating files from various locations and organizing them in a folder structure before additional processing can be applied.  In such a scenario, some challenges are quite common and can be overcome using various workflow features in Color Factory Both high resolution and low resolu

What to do if the administrator account gets locked out?

Published February 28th, 2025 by Elaine Foley

Overview This topic explains what to do if you are locked out of FotoWeb and have administrative access to the server. This can happen if you enable SSO for a site and disable the regular login with a username and password. Users will then be forced to log in using SSO; if the SSO configuration is incomplete, it will be impossible to log in. Solutio

Managing cookies

Published February 21st, 2025 by Elaine Foley

By default, Fotoware SaaS uses only strictly necessary cookies. These cookies are necessary to comply with EU privacy regulations. Privacy regulations vary from region to region, and it is your responsibility to ensure you comply with the regulations in effect for your location. Best practices Inspect your Fotoware site regularly - which cookies is

What are archives?

Published February 19th, 2025 by Elaine Foley

Each archive in FotoWeb represents a set of files that you want to make available to one or more users. An archive connects to a storage pool and can contain anything from a few files up to several million files. The files themselves are stored in a cloud data center.  The indexing service handles crawling of the folders on the network drive and upd

Choosing metadata fields to use for tooltips in Fotoware Plugins

Published March 25th, 2025 by Elaine Foley

Here, you can choose which fields to display when you hover over a thumbnail in the user interface for Office plugins and Adobe CS/CC Extensions. Go to Tools (cogwheel icon) > Site Configuration > Metadata > Metadata Views. Select Add Metadata View. Open the Thumbnail view tab.  Select values from the Label, First line, and Second line drop

Understanding how to combine sub actions

Published March 14th, 2025 by Elaine Foley

Fotoware Protocol (FWP)-based sub actions The following sub actions can be executed without downloading the assets to the local client: Process in Color Factory via FWP Apply Metadata Macro/Template Copy via FWP Move via FWP Check required metadata fields Rename file Attach license Clear licenses These operations can all be combined without requirin

Name Display Pattern

Published March 11th, 2025 by Elaine Foley

The Name Pattern displays information in item detail view as a header and as titles below thumbnails in the Content Browser. It is used as the tagbox preview in view mode.

Setting the order of archives in the user interface

Published February 20th, 2025 by Elaine Foley

To change the order in which archives appear to users, open the Tools menu and choose Manage site. Go to the Archives node on the left hand side and use the = icons to click and drag archives to the desired position.

Where are exported assets stored?

Published February 26th, 2025 by Elaine Foley

Assets exported for use on a CMS are by default stored in C:\ProgramData\Fotoware\FotoWeb\Operations\Embed\YOURSITENAME. This is a cache folder, and it should reside on a fast disk to speed up the serving of published assets to the website. The folder cannot be moved, but you can create a junction to another drive in case of I/O or space concerns. A

Search: Find Items with Layer not Assigned

Published February 24th, 2025 by Elaine Foley

This will find all Content Items where the value "Basic Information" is not present in the field that stores all assigned layers "layerSchemaIds". -layerSchemaIds:BasicInformation To check if a field or layer is not available you negate the value with a dash The syntax is based on Elastic Search Boolean Operator Logic: https://www.elastic.co/guide/e

Configuring FotoWeb for secure connections

Published March 17th, 2025 by Elaine Foley

Enabling HTTPS in FotoWeb Firstly, you need to configure FotoWeb to use the HTTPS protocol. Open the FotoWeb Settings app.  Select Add.  Select HTTPS. Select OK to save your changes. Enabling secure communications in IIS In IIS 7, you should start by installing the server certificate before you set up the HTTPS binding to the website: Creating or in

Creating tabs to keep your selections

Published April 2nd, 2025 by Elaine Foley

Temporarily storing a selection on a separate tab The Pro interface has been made with flexibility in mind, and lets you drag assets to the area above the grid to create isolated selections that you can reduce further. Typically you start off by performing a search and filtering that search before making your selections. Then you may want to pin the

Connecting FotoStation to Index Manager

Published February 25th, 2025 by Elaine Foley

Connecting FotoStation to Index Manager FotoStation clients can connect to Index Manager server over the FWP protocol. This is accomplished by creating an archive in FotoStation and pointing it to the Index Manager server, at which point all the available indexes on the Index Manager server will be shown and you can choose which index FotoStation sh

Managing groups using SAML

Published April 4th, 2025 by Elaine Foley

When managing groups with SAML (Security Assertion Markup Language), there are two options available, both of which are described below. These two options can be combined. Default groups  When users log in with SAML SSO, they are added to all default groups (and get their permissions and user licenses accordingly). These groups are configured in Fot

How-to articles

Published February 25th, 2025 by Elaine Foley

Adding a note to an asset in FotoWeb Pro

Published April 4th, 2025 by Elaine Foley

To add a note to an asset, select the asset and open the Asset information panel (Keyboard shortcut T). By first selecting several assets you can add the same note to the whole selection. Activate the Information tab, click in the Note field and type in the note. Finally click on the checkmark next to the field to save the changes. Tip: Pressing Shi

Adding contact and legal information to a site

Published February 20th, 2025 by Elaine Foley

When running a public website you may be obliged by law to include contact information, terms of use, and your company's privacy policy on the site. Even if this is not the case, it's good practice to provide a simple way for website visitors to get in touch. Adding terms and conditions to your website From the Tools menu (cogwheel icon) go to Site

Search: Find Items by Ids

Published February 25th, 2025 by Elaine Foley

List Item Ids and Content Item Ids are not available in the search index, you can add them in the channel configuration as “Extended simple search fields”. This query does not work as long as you haven’t added those fields to the channel. By default Ids from List Items or related content in Relationship fields are not present in the search index and

Search: Boost (Uplift) your Search Terms

Published February 25th, 2025 by Elaine Foley

Finds all contents that are tagged with dogs but are especially interested in large dogs. Use the boost operator ^ in the simple search to make one term more relevant than another e.g. boost large: large^2 dogs Apply the boost operator to multiple terms using quotation marks: "large dogs"^2 Boosting in the search helps you define the relevance of yo

Search: Find Items by Permission Sets

Published February 25th, 2025 by Elaine Foley

This will find all Content Items where the field is available but has no value, where no Permission Sets are applied. -_exists_:permissionSetIds This will find all items of the specific Permission Set.  permissionSetIds:787eb87f4c914ec5ba359cc8d8a1d0af The Permission Set Id is shown in the URL in the Permission Set Detail View:

Search: Check if Field Product Description Exists

Published February 25th, 2025 by Elaine Foley

Searching for the description, which is a translated text field, in advanced search mode: _exists_:productInformation.description.en

Template Types

Published March 2nd, 2025 by Elaine Foley

The templates are used throughout the system. Their names give you an indication of their use. For example, Reset Password is the template sent out when a user resets the password. To test the template, you must execute the corresponding action, for example. reset your password on the login screen. The following templates are available: New User Reg

Search: Find Items by Product Codes

Published February 25th, 2025 by Elaine Foley

You want to find all Items that have the Product Code: F_1000 applied. Search: 1000 finds a product F_1000 finds a product F 1000 does not find a product The results depend on the Analyzers used.  A use case for this might be product images in Picturepark and corresponding product numbers are stored in an analyzed string field. The string field cont

Search: Find Items providing list of Product Codes

Published February 25th, 2025 by Elaine Foley

Get a collection of product content from a list of product codes. Copy all product codes from e.g. Excel or Google Sheets into the search Open Picturepark channel that contains your products and switch the search mode to "OR" Paste all product codes from excel into the search Find all matching content that contains the product codes.

Search: Find Items where Field or Layer is Empty

Published February 25th, 2025 by Elaine Foley

This will find all Content Items where the field is not present, but also those without the Layer assigned, so you must additionally check if the Layer present. -_exists_:fieldpath To check if a field is not available use exists and a dash in front of it: -exists (not exists) This functionality is similar to the NOT Filter with the Exists Filter Fin

Search: Find Items where Field in Layer is Empty

Published February 25th, 2025 by Elaine Foley

Will find all Content Items which have the Layer "Corporate Information" assigned, but there is no English value for the Title available aka this syntax finds all Content Items with an empty Title in the Layer.  -_exists_:fieldpath AND layerSchemaIds:LayerId corporateInformation.title.en is the fieldpath to the English value of the translated text o

Searching for assets on iPad

Published March 16th, 2025 by Elaine Foley

Overview How to search for assets on the FotoWeb server using FotoWeb for iPad Searching To search for files, tap in the search field in the top bar and type in a search word. If you type in several words, FotoWeb will search for files that contain all of the words, but not necessarily in the exact order that they were typed (also known as an AND-se

Search: Find Items with a Specific Date

Published February 25th, 2025 by Elaine Foley

Will find all Content Items which have the exact date time value "2022-02-15T23:00:00Z". You can find this value in the JSON of the Content Item. This query only works with an exact match. corporateInformation.embargoDate:"2022-02-15T23:00:00Z"

Fotoware Plugins - Client Requirements

Published March 31st, 2025 by Elaine Foley

When are Fotoware Plugins needed? A client installation of the Fotoware Plugins suite is required for the following functionality:  Check Out/In Check out and open assets in locally installed associated application Image Edit, Crop, and Upload Placing assets in Microsoft Office Opening and editing assets in Photoshop/Illustrator/InDesign Fotoware Pl

Adding an incremental number to the filename

Published March 3rd, 2025 by Elaine Foley

Incremental numbering In Color Factory Settings, expand the relevant channel and select File Name Options.  Open the Incremental Number tab. The following dialog appears. Color Factory can be configured to add an incremental number to the filename of all files processed in the channel. The filename length will still be limited to the maximum number

Understanding how tabs work in Fotoware Pro

Published February 22nd, 2025 by Elaine Foley

Browse tabs vs Search tabs When a user clicks on an archive in FotoWeb to view its contents, that archive's content is shown in a Browse tab. If the user wants to find specific content in that archive, he can use the search bar at the top of the screen and type in one or more words, then choose the in this archive checkbox. The search result will th

11.13.0

Published February 22nd, 2025 by Elaine Foley

Version: 11.13.0 Status: Released Release: Einshorn Release Release date: November 27, 2024 Release Notes: 11.13 Previous Version: 11.12.0 Breaking changes Feature   Endpoint/Contract   Title   Description   Reference   Schema fields Schema New field type FieldTreeView A new field type FieldTreeView has been introduced. Deserializing schemas from pl

Setting an expiration date for a user account

Published February 28th, 2025 by Elaine Foley

Choosing when a user account expires If you need to set an expiry date for some user accounts, you can do so on a per-user basis or you can set an expiry date for a selection of users. You can find the account expiry setting by opening the properties of a user in the user management console: Log in to Fotoware, open the Tools menu and choose Manage

Processing of RGB / Lab input images

Published March 3rd, 2025 by Elaine Foley

RGB / Lab processing options In Color Factory Settings, expand the relevant channel and select Color Management.  Open the RGB/Lab tab. The following dialog appears. If you select Don’t Color Manage from the Convert RGB/Lab drop-down list, the color space remains unchanged. If you select To Grayscale, you can select Advanced Options button to choose

ID (identifier)

Published March 11th, 2025 by Elaine Foley

The setting "ID" is available for various things in Picturepark e.g. users, fields, schemas, business rules and is the unique Identifier The ID is created automatically from your name entry. Picturepark removes spaces and special characters to ensure that the ID is valid. You use the ID in all technical references to this entity e.g., in display pat

Sorting assets in an album

Published May 9th, 2025 by Elaine Foley

Overview How to reorder the assets in an album in the Pro interface. Sorting the assets in an album To sort the assets in an album, first drag the album from the right side panel to the tab area above the grid to create a new tab for it. To be able to drag the album, click on the corrugated left bar in the album and drag. With the Grid view active (

Extended search (Fotoware Pro)

Published March 20th, 2025 by Elaine Foley

To use extended search, select the (...) icon to the far right in the search field. In the dialog that opens, you can specify the precise criteria to search for. You can search in specific fields, within a specific time interval, etc. When you have made your selection, select Search to pass the search to the server and retrieve the results. Which fi

Choosing which metadata fields are shown in drop down menus

Published March 15th, 2025 by Elaine Foley

Certain views and dialogs in FotoStation let you choose metadata fields from a dropdown list. This is the case with the data mining feature and Search dialog, among others. If you only need certain fields in these dropdown lists, you can remove the fields you don’t need by selecting Drop down menu filter in the Metadata node in the configuration win

Channel Filter: Show Items with any Tag in a Tagbox

Published February 22nd, 2025 by Elaine Foley

Filter for Content Items that have any tag in a tagbox "Events" assigned. {    "kind": "NestedFilter",    "path": "detailInformation.eventDetails.events",    "filter": {        "kind": "ExistsFilter",        "field": "detailInformation.eventDetails.events"    } } Exists check if there is a value existing. The nested filter is needed for multi tagbox

Layer

Published March 11th, 2025 by Elaine Foley

A Layer is a group of one or more fields. A Layer contains all metadata of a Content Item, the so-called metadata profile. Examples: Basic Information (title, description), Product Information (product name, family, etc.). The fields contained in a Layer become available when added to a content item. If the Layer is later removed, the fields it prov

Transferring a copy of a file to a destination

Published February 28th, 2025 by Elaine Foley

To set where files are copied when they are processed in an action, too the Destination asset tab in the action configuration. Destination type Assets can be copied to file system destinations, Windows network shares, to FTP/FTPS destinations and as email attachments to one or more recipients. If you choose an FTP server as your destination, you wil

Manually enabling the FotoWeb Desktop plugin for Microsoft Office

Published March 3rd, 2025 by Elaine Foley

With Microsoft Office installed on a Windows PC, users can place files from FotoWeb into a Word document or PowerPoint presentation directly from a side panel in those applications. Normally the plugin is automatically registered so it will be shown on the Insert ribbon in Word and PowerPoint when these applications are run. Because the Office plugi

Kollektionen

Published February 26th, 2025 by Elaine Foley

Kollektionen sind Gruppen von Inhalten, die von einem Benutzer gesammelt und zur weiteren Verfeinerung, Teilung oder Bearbeitung gespeichert wurden. Sie können eine Kollektion erstellen, indem Sie oben rechts zu “Kollektion” wechseln und auf das Pluszeichen klicken. Um Bilder zu Ihrer neu erstellten Sammlung hinzuzufügen, können Sie auf den Stern ob

Strictly Structured Content

Published March 2nd, 2025 by Elaine Foley

Virtual Types or Lists enable users to more easily work with content in Picturepark that adheres to a defined structure, without having to worry about the output format of the content. Common to Lists or Virtual Types is a defined structure.  Structure for Virtual Types Virtual Type Structure Press Release Headline; Subhead, Body; Footer Landing Pag

Planning taxonomy content - strategy guidelines and tips

Published May 9th, 2025 by Elaine Foley

Basic guidelines Try to keep taxonomies less than four levels deep This may not be possible in all cases; certain disciplines may require a more comprehensive layout, but generally speaking, a wide/shallow taxonomy is easier to navigate than a narrow and deep taxonomy. Have at least two entries in every sub-category If a subcategory only contains a

Creating a standardized set of categories when receiving wirefeeds

Published March 4th, 2025 by Elaine Foley

Overview Learn how to map input categories from your wirefeeds to something that makes sense for your internal use. Scenario description In environments that receive wirefeeds from different sources, the categories that are used by vendors may vary. This can make it hard for your users to know which categories to search for to find the assets they'r

Named user license

Published March 13th, 2025 by Elaine Foley

Named user license The Named user license software license for FotoStation Client grants the customer access to the services provided by Server Products. The customer can install FotoStation Client on two devices for each Named user license to accommodate, for example, a home office. However, the two instances cannot be used simultaneously. FotoStat

Creating web pages with your collections

Published March 13th, 2025 by Elaine Foley

Overview Learn how to create complete web pages with the pictures in your collections without writing any HTML. What does the web export feature do? The Web export wizard is used to create complete web pages with your selected pictures on them. Although you can design your own custom web templates, this topic only deals with how you can create pages

Configuring a source folder to receive emails from Microsoft 365

Published April 4th, 2025 by Elaine Foley

After configuring the server settings, open the Folders tab and select Add folder to define a new account for retrieving emails. Enter the following information, as necessary:  Name: Enter the account name. This is used to identify the account when you add it to a channel later. Description: Enter more information about the account, if necessary. Ty

Deactivating a Fotoware software product

Published February 23rd, 2025 by Elaine Foley

This topic explains how to deactivate a Fotoware server product. Deactivation is necessary when planning to move the server software to another server. For information on deactivating FotoStation, see Moving your copy of FotoStation to another computer. Note: The Fotoware Application Activation Wizard has been superseded by the fwlicensetool for man

Enabling SmartFolder navigation

Published March 20th, 2025 by Elaine Foley

To enable SmartFolder navigation on an archive, open the archive management (Tools - Manage site - Archives), open the properties of the archive and go to the General  tab on the properties sheet. Then enable the SmartFolder navigation option. This will allow all users of the archive to navigate its contents using the SmartFolders that you have crea

Creating a public link to an album

Published February 22nd, 2025 by Elaine Foley

Creating a public album link When you're viewing an album on a tab in the FotoWeb Pro interface, click on Get link in the top right corner. This will create a public link to the album that can be shared via email, instant messaging or by any other means, and anyone who gets the link can access the album. If you have permission to grant download righ

Which file formats support high-resolution zooming in FotoWeb?

Published March 20th, 2025 by Elaine Foley

As a rule, any file that has a defined pixel size will allow 100% zoom (1 to 1 pixel mapping on screen) using the original file.This is true for most image file formats. It is also worth noting that using this feature has significant performance impact for the FotoWeb server. This is also the case for RAW files. Fotoware also supports zooming into P

Adding metadata to an image

Published March 14th, 2025 by Elaine Foley

Overview Learn how to add metadata to pictures in FotoStation's image editor. Adding metadata Click on the Metadata button to open the metadata editor and add information to the image. The Metadata function in the image editor is identical to the one that can be accessed from the toolbar in the main program window.  Learn all about adding metadata t

Working with RAW and JPEG bundles from digital cameras

Published March 14th, 2025 by Elaine Foley

What are RAW+JPEG bundles? If your camera has been set up to shoot both RAW and JPEG files, you can set FotoStation up to join the RAW and the JPEG file in a "bundle". Thus the files will be seen as a single file in FotoStation, but when applying metadata or when copying it to an output, for example, both files are included in the operation. Note: T

Channel Filter: Show only transparent images

Published February 22nd, 2025 by Elaine Foley

For the connector “Remove.bg” it makes sense to enable users to filter for transparent images that the connector created, whether or not they are related to the original. This can be achieved with the following filter. Useful for Remove background connector Show Items with an alpha channel (ARGB) uploaded by a connector service user. Will filter for

Manually installing the FlexNet Activation service using an elevated Windows command prompt

Published February 24th, 2025 by Elaine Foley

Overview Note: The Fotoware Application Activation Wizard has been superseded by the fwlicensetool for managing activations. For information on how to obtain this tool and use it to manage software activation from the command prompt, see Command line activation of Fotoware applications using fwlicensetool. When troubleshooting activation, if you fin

Hiding an asset from view after processing

Published February 20th, 2025 by Elaine Foley

This feature is only available when using Extended Actions. Extended Actions are only available to Fotoware Main Users and Fotoware Pro Users. When do I need this? This option will hide the asset from view directly after processing. If you've configured an action that moves an asset to another folder, for example, you may find that the file does not

Channel Is Not Visible

Published February 22nd, 2025 by Elaine Foley

Problem: If the new channel is not visible in the UI in the Channel Dropdown then you may have not entered the correct grantedUserRoleIds for the User Role you are logged in as. Open the Channel Edit Settings Check "View for All" Validate if you can see it - then adapt the User Roles.

Search: Find Items with Date in Range

Published February 24th, 2025 by Elaine Foley

Will find all Content Items which were created or modified in March 2020 audit.creationDate:[2020-03-01 TO 2020-03-31] audit.modificationDate:[2020-03-01 TO 2020-03-31] corporateInformation.embargoDate:[2021-01-01 TO 2023-01-01] Will find all Content Items which have an embargo date value inside this range. There is a Picturepark limitation in place

What to do if offline activation fails?

Published February 24th, 2025 by Elaine Foley

Symptom You have received an offline activation response file (.fwar), but when you try to activate the Fotoware product with the file, it still fails to activate. Cause The license key you are trying to use may have expired. The automated system that handles offline activation requests does not recognize this and returns an activation response file

Using database lookup to populate metadata fields with photographer information

Published March 4th, 2025 by Elaine Foley

Scenario description Pictures delivered from photographers to a newsdesk are often tagged with a photographer code using a prefix in the filename when the picture is written in the camera. When files are ingested into the workflow, Color Factory can isolate that prefix and populate a number of metadata fields from a database that holds information a

11.1.0

Published February 22nd, 2025 by Elaine Foley

Version: 11.1.0 Status: Released Release: Eggishorn Release Release date: December 4th, 2021 Release Notes: picturepark.com/releasenotes Previous Versions: 11.0.0 Breaking changes Feature Endpoint/Contract Title Description Reference Content ContentFileUpdateRequest File replacement check When updating the file of a Content, it is (under certain cir

Storing often used searches

Published March 13th, 2025 by Elaine Foley

Storing a search for later use If you find yourself performing the same search very often, you may want to save this search. This will be especially useful when the search you are performing contains several different strings and image attributes. To create a search, open the Search dialog box and enter the search you would like to save. Then, click

Configuring notifications when assets change

Published February 20th, 2025 by Elaine Foley

You can use webhooks to configure the Fotoware system to send notifications when assets change in an archive. From the Tools menu (cogwheel icon), go to Site Configuration > Integrations. Select Webhooks.  Three asset events are available for notifications:   Asset ingested - Used to post a notification when an asset enters the system via the Fot

Approving signed-up users

Published February 28th, 2025 by Elaine Foley

When FotoWeb's online signup has been configured to require administrator approval of new users, users with rights to approve pending signups who log on to FotoWeb see a notification of pending sign-ups. as shown in the screenshot below: Select Pending Sign-ups from the Tools drop-down to open the following view:  To see all the information entered

Postman OAuth request examples

Published March 12th, 2025 by Elaine Foley

Here, you can find a Postman collection that can be imported to Postman to pass OAuth requests to Fotoware. It can be used as a baseline for testing your OAuth integration. Click here to download the Fotoware OAuth API request collection for Postman. You must download Postman separately. (External link)

Planning taxonomy content - strategy guidelines and tips

Published February 21st, 2025 by Elaine Foley

Basic guidelines Try to keep taxonomies less than four levels deep This may not be possible in all cases; certain disciplines may require a more comprehensive layout, but generally speaking, a wide/shallow taxonomy is easier to navigate than a narrow and deep taxonomy. Have at least two entries in every sub-category If a subcategory only contains a

Configuration

Published March 16th, 2025 by Elaine Foley

This is where you define your workflows or modify their expected behavior. When you set the maximum age for assets to be deleted, you configure the purging action.

Dashboard

Published February 20th, 2025 by Elaine Foley

The Overview Dashboard provides predefined widgets that can be used alongside HTML code to enhance the dashboard template. Currently, the supported widgets are Search Box, Banner, and Card. This section describes how to use and configure the predefined widgets and how to override predefined styles to customize them. Examples Find some complete code

How to switch between Fotoware Pro and Fotoware main user interfaces

Published February 26th, 2025 by Elaine Foley

To get from FotoWeb Pro to FotoWeb, select the Fotoware name and logo. Note: The Fotoware logo may have been replaced with a custom company logo. To get from FotoWeb to FotoWeb Pro, select the Pro icon. If you cannot see a Pro link in the top menu, your user account is not licensed to use the Pro interface.

Regular activation of a Fotoware software product

Published February 24th, 2025 by Elaine Foley

Performing activation Open the Windows Start menu and start typing Fotoware License Tool, then start it. A command prompt opens and shows you the syntax for performing the activation. To activate a product key, enter the following and press Enter to execute the command: fwlicensetool -a <licensekey> Activating FotoStation For more information

Enabling persistent user login (Remember me) functionality

Published February 20th, 2025 by Elaine Foley

Enabling persistent logins Persistent logins can be enabled on the Fotoware site by an administrator. This way, when a user logs in, FotoWeb will set a permanent cookie in the user's browser so that they are remembered when returning to the site and do not have to log in manually again. From the Tools menu (cogwheel icon), go to Site Configuration &

Tagbox

Published March 2nd, 2025 by Elaine Foley

The Tagbox field allows you to tag content, similar to tagging in social media, but with the option to configure the available tags. Tags work as a grouping of content. Tags are structured information because users cannot make typos when selecting from a predefined list. You can use Tags for regions, locations, moods, colors, product categories, cou

Dateien hochladen

Published February 26th, 2025 by Elaine Foley

Sie können dateibasierte Inhalte wie Dokumente, Videos, Bilder und Audio hochladen. Ziehen Sie Dateien oder Ordner per Drag & Drop auf die Picturepark Content Platform, um sie hochzuladen. Dies muss nicht über ein spezielles Menü erfolgen. Wo immer Sie sich in Picturepark befinden, ziehen Sie Ihre Dateien und Ordner in den Content Browser, und d

Using the Selection Carousel to find your best pictures

Published March 28th, 2025 by Elaine Foley

Selecting files with the Carousel The Carousel is a visual tool to help you separate your best pictures from the rest. It's very useful after you import several pictures from a memory stick, for example. To use the carousel, you first need to make an initial selection. If you've just imported many pictures from a memory card, you can select all the

Command line activation of Fotoware applications using Fotoware License Tool

Published February 23rd, 2025 by Elaine Foley

Where to get it? When you install a Fotoware product (FotoStation, or any server product with Operations Center), Fotoware License Tool is automatically installed. Look for the Fotoware License Toolin your list of installed applications.  Alternatively, you can find fwLicenseTool in the Fotoware Customer Portal in Utilities in the Downloads section.

Statistics

Published February 27th, 2025 by Elaine Foley

View Content Statistics You can double-click a Content Item and see its statistics in the tab navigation. The actions shown here are only from Picturepark, not other API clients. The available statistics on Content Items are: Downloads Total (includes open the detail view) Downloads from a Share (includes open the detail view) Downloads from an Embe

Exploring the Fotoware API with Swagger

Published March 10th, 2025 by Elaine Foley

Public documentation of the Fotoware endpoints with Swagger (OpenAPI) is available at https://api.fotoware.com. Using this site, you can authorize the site's connection to your Fotoware Veloz tenant and explore the entire API. If you're using Fotoware Veloz Go to https://api.fotoware.com Add your Fotoware tenant's URL to the Site field at the top of

Installing FotoWeb Desktop

Published March 3rd, 2025 by Elaine Foley

Installation alternatives FotoWeb Desktop can be installed in different ways depending on the scale of the deployment. The basic modes of installation are: Automatic installation on the client when the user logs on to FotoWeb. Manual or scripted installation on the client using the FotoWeb Desktop installation available on the Fotoware Update Center

Configuring annotations for use

Published February 22nd, 2025 by Elaine Foley

Enabling annotations in an archive This is set up on the General tab of the Archive properties. When enabled, all users with access to the archive will be able to see the annotations that have been created on assets. Giving users or groups access to create annotations in the archive access list This is done by adding the Annotate permission in the a

Browsing a memory card and importing pictures

Published March 14th, 2025 by Elaine Foley

Browsing a memory card When importing files from a memory card you can simply browse the card directly from FotoStation and make selections there: After inserting the memory card in your computer's memory card reader, use the Desktop side panel to locate the memory card. Clicking on it will display all the pictures (and video files) on it. Note: Som

Watermark settings explained

Published March 20th, 2025 by Elaine Foley

Watermark uses Area Affects Archive properties sheet, on the Export tab Lets you set an archive-specific watermark that affects all users. Watermarks set for Quick Renditions on an archive Physically watermarks all user-generated previews made through Quick Renditions. Watermarks set on a processing profile Applies a watermark to files processed by

Processing file formats not natively supported by Color Factory using a third-party tool

Published March 3rd, 2025 by Elaine Foley

Using ImageMagick When file formats not natively supported by Color Factory enter a processing channel, they are normally processed as unknown files. However, it's possible to enable processing of HEIC files, for example, by using an external processor such as ImageMagick.  Download ImageMagick. You need the 64-bit Windows version with 8-bit process

Defining output file name extensions, prefixes and suffixes

Published March 3rd, 2025 by Elaine Foley

Extensions and prefixes In Color Factory Settings, expand the relevant channel and select File Name Options.  Open the Extension/Prefix/Suffix tab. The following dialog appears. Although Color Factory is not dependent on a file's extension in order to determine its file type, you may want to add an extension to the output files for other programs to

Creating a public link to an album

Published May 9th, 2025 by Elaine Foley

When viewing an album, click Get link in the top right corner. This will create a public link to the album that can be shared via email, instant messaging, or any other means. Anyone who gets the link can access the album. If you have permission to grant download rights to the users you share the album with, users who access the album will also be a

Cropping and downloading pictures

Published February 25th, 2025 by Elaine Foley

Note: This feature requires a Fotoware Main user license. It is not available to FotoWeb Legacy users. Administrators can configure archives to allow users or groups to crop and size pictures directly in the browser before downloading them. The original file in the archive is left untouched. This feature relies on the Crop & Download permission 

Introduction to the FotoWeb Pro interface

Published February 26th, 2025 by Elaine Foley

Accessing the Pro interface When a user logs in to FotoWeb, he will be taken to the Pro interface by default if he has a Pro license. To get from the Pro interface to the Main interface, click on the FotoWeb logo in the top left corner. Then, to get back to the Pro interface click on the Pro link in the top menu in the main interface. The Pro interf

Printing annotations

Published February 21st, 2025 by Elaine Foley

A picture with annotations can be printed complete with the annotations to any connected printer, or e.g. to a PDF output. How to Print On the Asset Details page, click on the Print button above the preview and choose Print with annotations. Next, choose which annotations to include in the printout by checking off the correct ones. Finally, the syst

Creating an annotation

Published February 22nd, 2025 by Elaine Foley

To add annotations to a picture, click on it in the thumbnail grid and then go to Preview mode (keyboard shortcut P) or Filmstrip mode (keyboard shortcut F). Annotation tools When hovering over the preview, select the Annotations icon to add annotations to the image. Several tools are available to allow users to highlight precisely the part of the p

Searching an Index Manager archive and transferring the search result

Published April 4th, 2025 by Elaine Foley

Setting up Index Manager archive searches To create a new input source based on an Index Manager archive search, select the Index Manager server you have created and select the green Plus icon to create a new search. When you do this, Connect retrieves the available archives from the Index Manager server automatically. By default, the FWP protocol i

Creating a duplicate of a revision

Published March 14th, 2025 by Elaine Foley

Access requirement: To work with version control you need access to the index(es) and you must  create an archive that points to the index(es)   for which version control is enabled. At times you may want to create a duplicate of a certain version of an asset. Duplicating a version creates a new file from that version, it does not create a new versi

User types in the Fotoware solution

Published February 23rd, 2025 by Elaine Foley

Guest user A guest user is an unauthenticated user with limited access to the site via the guest portal. Archives still have to be configured for guest access by granting Everyone access. Feature Description Consumers Editors General use       Browse and search for content       Download content Download assets via the web browser interface.  Suppor

Enabling or disabling an index

Published February 25th, 2025 by Elaine Foley

Enabling or disabling an index When you have created an index, you may notice that the index is, by default, marked as [OFF] in the list of indexes. You can enable it in the Index Manager Settings app. Open the General tab for the specific index by selecting Enable Indexing. Otherwise, even if you start the indexing service, this index will not be i

Deleting assets in FotoWeb Pro

Published February 26th, 2025 by Elaine Foley

If you have been given privileges to delete assets in an archive, you can select the files and open the Asset Information panel (keyboard shortcut T) where you find the Delete icon that looks like a trash can on the Information tab. Click it to delete the selected asset(s). You need to click it twice to confirm the delete operation. Depending on how

Extracting part of a metadata field

Published March 13th, 2025 by Elaine Foley

Learn how to extract metadata from assets in a workflow in such a way that the field identifiers are also stored in the text file. This allows you to "reverse" the process and apply metadata to assets using the text files as metadata templates in a separate channel.  Operators In the examples below, we will assume we'll be working with the following

Enabling taxonomy navigation in archives

Published February 20th, 2025 by Elaine Foley

Go to the archive management (Tools - Manage site - Archives), open the properties sheet of an archive and go to the General tab. In the Navigation pane section you can then enable taxonomy navigation. By enabling Taxonomy navigation you can define metadata that's exposed in the side panel in the user interface and allow users to tick the metadata t

Content items

Published February 20th, 2025 by Elaine Foley

You are in the Content Browser, where you find all your Content items. It is the go-to place for all users. Here, you will find the dedicated content channels and all the content you need. Picturepark Academy courses help understand basic Picturepark Content Platform functionality for end-users or light editors. The training videos are available via

Search: Find Items with values in translated fields

Published February 24th, 2025 by Elaine Foley

Adding the text analyzer to the fieldpath allows finding values contained in the text field, ignoring capitalization. You can now also search for the plural values or stems e.g. berries, berr. corporateInformation.title.en.language:berries The fieldpath extension language tells Picturepark to look for the value from the language analyzer, usually us

Removing dust and scratches

Published March 3rd, 2025 by Elaine Foley

Dust and scratches filter In Color Factory Settings, expand the relevant channel and select Image Filters.  Open the Dust filter tab. The following dialog appears. Color Factory has a dust and scratches filter than can greatly enhance the quality of dated scanned negatives or other sources that would otherwise require manual effort. This is accompli

Identity Provider

Published March 2nd, 2025 by Elaine Foley

Instead of only using the Picturepark IDS, you can connect an OpenID Provider, which will serve as an Identity Provider to the Picturepark IDS. The selected Identity Provider (IdP) must support the standardized Open ID Connect protocol, which itself allows a flexible implementation that varies in required metadata or ACR values.  Choose Identity Pro

Search: Find Items with Exact Term in Translated Field

Published February 25th, 2025 by Elaine Foley

Will find all Content Items which have the exact term "red berry" in the English translation of the translated text field. basicInformation.title.en.language:"red berry" For (product) numbers in translated text fields you must search without quotes. This works with or without the analyzer: basicInformation.title.en.language:2106445_1 basicInformatio

Tree View: Layer Keywords Classification with Path

Published February 24th, 2025 by Elaine Foley

I would like to have a hierarchical filter that displays for example keywords grouped by the classification tagbox field. You can add a tree view field to your layer e.g here I have added one to the Basic Information field: [    {        "fieldId": "keywords",        "allowRecursion": false,        "levels": [            {                "fieldId":

Enabling multi-language metadata support

Published April 1st, 2025 by Elaine Foley

How multilanguage XMP works The XMP specification makes it possible to create language specific metadata fields so that users may input metadata in several different languages. Technically, an individual field is created for every language that is added to allow metadata input in that field, and users may then search fields-specifically in a given l

Creating taxonomy content

Published February 21st, 2025 by Elaine Foley

Learn how to define the content of taxonomies you've enabled using the main interface. If you're a Pro user and have access to the Pro interface, learn how to create taxonomy content using the Pro interface. Adding a new term to a taxonomy Note: You must have the Manage taxonomies permission enabled to edit taxonomies.  Navigate to an archive that h

Workflow actions

Published March 16th, 2025 by Elaine Foley

Select the Get assets node to choose the pool from where to retrieve the assets and enter a search query.  The following actions are available:  Send assets to - select the pool and folder to which the assets are sent. Apply metadata macros -  Select Delete assets to delete assets. This action permanently removes selected assets from your pool. You

JPG As Output

Published March 2nd, 2025 by Elaine Foley

The following settings for .jpg are additionally available.  Property Description quality Compression quality. Must be in range [0,100] and defaults to 80. chromaSubsamplingEnabled Whether to use chroma subsampling or not. extension This property should not be overwritten, except for extensions that are identical like jpg vs. jpeg. Bear in mind that

Selecting activities to log

Published February 23rd, 2025 by Elaine Foley

Note: Event logging is performed on a best-effort basis and is not transactional. There is no guarantee that every action will be logged, as Activity Exports logs the event after it has been processed. However, this risk is minimal and if it does occur, it is most likely due to a larger background failure that affects more parts of the Fotoware syst

Creating taxonomy content

Published May 9th, 2025 by Elaine Foley

Learn how to define the content of taxonomies you've enabled using the main interface. If you're a Pro user and have access to the Pro interface, learn how to create taxonomy content using the Pro interface. Adding a new term to a taxonomy Note: You must have the Manage taxonomies permission enabled to edit taxonomies.  Navigate to an archive that h

Creating taxonomy content

Published March 20th, 2025 by Elaine Foley

Overview This topic explains how to define the content of taxonomies you've enabled using the Pro interface. If you don't have access to the Pro interface, you can edit taxonomy content  i n the main interface. Adding new terms to a taxonomy Note: You must have the Manage taxonomies permission enabled to edit taxonomies. Navigate to an archive that

How picture conferencing works (Legacy)

Published February 23rd, 2025 by Elaine Foley

Legacy note: This feature was discontinued on July 1, 2021. Versions released after that date don't contain this feature. What is a FotoWeb Screen? A screen is a shared display of one or more images or a slide show to which users can add and remove images using smart phones or tablets. Any user who can access the FotoWeb home screen through a browse

FTP Defender

Published March 16th, 2025 by Elaine Foley

This page lists banned IP (Internet Protocol) addresses to help you monitor and manage security risks. You can review these IPs and allow access when needed, providing an easy way to control access and maintain system security. Go to Settings > FTP Defender. The list includes the IP address, the time it was banned, and its score. To grant access

Supported audio and video files for decoding

Published February 27th, 2025 by Elaine Foley

Note: The FFmpeg library required to decode video formats is not included with the Fotoware installers. For information on how to install it manually on the Fotoware server, see How to install FFmeg for FotoWeb, Index Manager, and Color Factory. What if your codec or container/format isn't listed? If you are uncertain if your video files are support

Restoring an Asset Revision

Published February 22nd, 2025 by Elaine Foley

Access requirement: To use this feature, a user needs to have Restore revisions access set in the archive properties. When reviewing asset revisions on the Revisions page, you can restore a revision by clicking on the Restore link next to the revision in the list. Selecting the Restore link will open a dialog box to confirm the revision to restore.

Output options

Published March 16th, 2025 by Elaine Foley

Send to SaaS

Controlling output file naming

Published March 3rd, 2025 by Elaine Foley

Output file naming In Color Factory Settings, expand the relevant channel and select File Name Options.  Open the File Name Options tab. The following dialog appears. In mixed computer environments (Windows/Mac/Unix), different file naming conventions govern the various systems. To cater for this, Color Factory provides preferences for fine-tuning a

Making a one-time metadata update to your entire archive

Published March 4th, 2025 by Elaine Foley

In this scenario we try to accomplish the following When you've spent months, maybe even years, building your archive of digital assets, the task of doing a one-off to update the metadata of your files can seem pretty endearing. This is what we're trying to achieve: We have a hierarchical folder structure of x number of files that we want to update

Deleting an album using FotoWeb Pro

Published February 22nd, 2025 by Elaine Foley

Find the album you want to delete in the right side panel and click on the trashcan next to its title. You will be asked to confirm deletion of the album. If you're viewing the album on a separate tab you can also click on the trashcan icon next to the album's title. Users with access to the album will no longer be able to open it and view its conte

Getting started with the Archive Agent API

Published March 3rd, 2025 by Elaine Foley

Understand the requirements First off, make sure you understand the requirements for using the Archive Agent API Enable the Archive Agent interface The Archive Agent API has to be enabled for a group of users in the Fotoware Operations Center before they can start making requests to it. Understand how user authentication works A separate article out

System requirements

Published February 23rd, 2025 by Elaine Foley

Server and client system requirements Make sure that your server and/or client hardware and software comply with the system requirements for the software you are installing. If you're installing more than one Fotoware server application on a single server, the hardware requirements must be combined to ensure the system has enough resources to run al

Apply metadata macros

Published March 16th, 2025 by Elaine Foley

Creating a metadata macro To apply a metadata macro, you first need to create one. Once created, you can copy and edit a macro, as well as rearrange the order of macros if necessary. Macros are applied in sequence, beginning with the first on the list. If you have a large workflow with several macros, you may need to rearrange the order so that spec

XMP field code reference

Published March 21st, 2025 by Elaine Foley

This XMP field reference only lists the fields defined in the XMP configuration that comes with a default Fotoware system installation. Using the Metadata Configuration you can create additional namespaces and fields. XMP field codes Note: Fields in the Fotoware Reserved namespace should not be used for custom content - these are required by Fotowar

Letting users edit metadata when running an action

Published February 27th, 2025 by Elaine Foley

FotoWeb actions can be configured to prompt users to add metadata during the operation.The metadata can be added to the original asset, a copy of the asset that is transferred to a destination using the action, or both.  Metadata editing is enabled on the Action properties page, where metadata updates to the original asset are configured on the Sour

Send to pool node

Published March 16th, 2025 by Elaine Foley

Send assets to Configure the Send assets to node to specify the folder and pool to which the uploaded images should be saved. Select the pool where you want to store your assets. The available folders in the selected pool are listed.  Select a folder; you cannot save to the root folder. Overwrite existing assets: Enable this option to allow new uplo

Business Rule Condition: Content Relation Items Changed Condition

Published February 25th, 2025 by Elaine Foley

The condition Content Relation Items Changed checks if any Content Items were removed or assigned from a specific relationship field e.g. check if Press Kit material changed and trigger validation of the new material (assign Review Layer, note with order and appropriate permissions).

Dashboard overview

Published March 16th, 2025 by Elaine Foley

The Dashboard provides an overview of all workflows created on your tenant. Here, you can search, filter, rename, and delete existing workflows and start  creating new workflows. Heading Description Name The name of the workflow. Last modified by The name of the person who last modified this workflow. This value is updated automatically when changes

Defining crop sizes for FotoWeb Desktop checkout

Published February 20th, 2025 by Elaine Foley

About crop profile sets The crop profile sets are used with FotoWeb Desktop. Fotoware users can be granted permissions to crop images in the archives. To assist users in this process or to enforce company standards, you can create crop profile sets that can be linked to the archives. These crop profile sets are basically collections of pre-defined c

How to choose a license server for your Fotoware software

Published February 23rd, 2025 by Elaine Foley

Choosing the right server for the Fotoware license server When online activation is not an option, Fotoware software can validate its licenses with an in-house server that runs the FlexNet license software. Fotoware recommends installing the license server on a central Active Directory server to allow all clients convenient access to the licenses. I

Fotoware release history - build numbers and new functionality

Published March 17th, 2025 by Elaine Foley

This article lists the functionality for Fotoware 8.1 as well as the individual Fotoware 8.0 Feature Releases and the new functionality introduced with each release. Updates are available to all customers covered by an Agreement. Fotoware tests upgrading from the previous two On-Premises releases to the current release, and we offer support for the

Add soft crop sub action

Published March 14th, 2025 by Elaine Foley

Overview Use this sub action to crop files to which you have applied a soft crop frame. Settings This sub action is used to perform the actual cropping of an image that has previously been soft-cropped. If an image without a soft crop frame is dropped on an action that involves applying a soft crop, the image is simply copied to the folder specified

Securing your server

Published March 17th, 2025 by Elaine Foley

By default, all client communications with FotoWeb run over standard, unencrypted HTTP on port 80. This topic and its associated subtopics explain how to configure FotoWeb to use a secure connection and/or non-standard port numbers for communications. By configuring FotoWeb for secure communications, all clients connections to the server can run in

Keyboard shortcuts in FotoWeb Pro

Published February 26th, 2025 by Elaine Foley

When working in FotoWeb Pro, you can open a complete overview of all available keyboard shortcuts by pressing the ? key on the keyboard.  

Search: Find Items where Field in Layer is Empty

Published February 24th, 2025 by Elaine Foley

Will find all Content Items which have the Layer "Corporate Information" assigned, but there is no English value for the Title available aka this syntax finds all Content Items with an empty Title in the Layer.  -_exists_:fieldpath AND layerSchemaIds:LayerId corporateInformation.title.en is the fieldpath to the English value of the translated text o

Planning an update from FotoWeb 7.0 to 8.0

Published February 27th, 2025 by Elaine Foley

Important points to consider before migrating FotoWeb 7.0 to version 8.0 When updating a FotoWeb 7.0 to version 8.0, several concepts are different. Make sure you study this document carefully to understand the implications of migrating to FotoWeb 8.0. FotoWeb 8.0 requires faster hardware Before commencing an update to FotoWeb 8.0, study the system

Using FotoWeb extended search

Published March 22nd, 2025 by Elaine Foley

When a user searches for assets in FotoWeb, they can define additional search parameters to create very specific queries. To use the extended search, select the three dots to the far right in the search field: NOTE: Extended search is only available to registered users. Unauthenticated guest users can only use standard search functionality. The over

User tags in FotoWeb

Published April 2nd, 2025 by Elaine Foley

This article describes all dynamic tags that expand to the properties of the current user. These tags can be used in actions, search expressions, and most contexts where there is a current user.  In the context of an action, the current user is the user who sent the assets to the action. In the context of a search, the current user is the user who r

Removing files from albums

Published February 22nd, 2025 by Elaine Foley

Removing files from an album If you are viewing the album's content on a separate tab in FotoWeb Pro, you can simply select the files you want to remove and press the Delete key on the keyboard to remove them. An alternative way is to hover over the files in the album list in the right side panel and click on the little X that appears over the thumb

Different ways to view your files

Published March 13th, 2025 by Elaine Foley

Views There are many ways to view and organize your files in the archives in FotoStation. The toolbar in the image window contains different functions for viewing, searching for, and selecting files/images. If the size of the toolbar is very small, the descriptive labels are not displayed for the last four buttons. To see the descriptive labels you

Date and time tags in FotoWeb

Published March 22nd, 2025 by Elaine Foley

This article describes all dynamic tags which expand to the current date and time. Different tags expand to the current date and time in different formats and time zones or to components of the current calendar date and wall clock time. These tags can be used everywhere where dynamic tags are allowed, including actions and search expressions. Tip: I

Executing a webhook when clicking on a marker

Published February 20th, 2025 by Elaine Foley

Open the marker's properties and go to the Action tab. Tick the Execute webhook checkbox and type or paste in the webhook URL. Then choose the type of data to transfer from FotoWeb - Form data or JSON.  

Exporting and importing metadata

Published March 13th, 2025 by Elaine Foley

Learn how to  export or import metadata to or from text files, such as comma separated .csv files. Learn how to  connect FotoStation to a database to import or export text records using ODBC.

Vector SVG As Output

Published March 2nd, 2025 by Elaine Foley

No special settings for .svg are available.  No special settings for all vector files are available.  The following output format settings are available for all  file types . Property Description sourceOutputFormats Which output format should be used as a source for rendering. This allows you to render small thumbnails from formats other than the or

Not Query Filter

Published March 11th, 2025 by Elaine Foley

The Not Query Filter is an operator where you can add one filter, which must not be fulfilled.

Storing the output files in an Index Manager archive

Published March 4th, 2025 by Elaine Foley

Color Factory can be configured to store the output directly to an Index Manager archive or a Pool. Files are transferred to the server using the FWP protocol. In Color Factory Settings, expand the relevant channel and select Input & Output Options.  Open the Remote Output tab. To store the channel's output files directly to an Index Manager arc

FotoStation keyboard shortcuts (macOS)

Published March 14th, 2025 by Elaine Foley

Commonly used shortcuts Shortcut Function Arrow keys Move selection in grid Command-Enter Open Preview Command-M / Shift-Command-M Maximize View / Revert to normal view Command-T Open Metadata Editor Command-G Open Carousel View for narrowing down a selection Space Open a full screen preview for making selections Command-J Toggle RAW/JPEG Bundle vie

Adding path and channel information to metadata

Published March 4th, 2025 by Elaine Foley

Color Factory can be configured to add information about clipping and working paths, transparency layers, and Alpha channels to metadata. This can for instance be used as the basis for markers in FotoStation and FotoWeb to visually indicate the state of the files. In Color Factory Settings, expand the relevant channel and select Metadata.  Open the 

Search: Find Items with Checkbox Values

Published February 25th, 2025 by Elaine Foley

This will find all content items with the checkbox legally approved set to true. _exists_:corporateInformation.legallyApproved:true This will find all content items with checkbox legally approved set to false or checkbox not set. _exists_:corporateInformation.legallyApproved:false

Customizing metadata display templates

Published March 15th, 2025 by Elaine Foley

Changing the display templates in FotoStation Where: Expand the Display templates node under Metadata in the program configuration. Listed under the Display templates node are the templates used for displaying the metadata of certain fields in the text panel below the image area in FotoStation (Text info, File info and Camera info), as well as the f

Delete File sub action

Published March 14th, 2025 by Elaine Foley

The Delete File sub action is used to delete files in a workflow. Settings When using the Delete File action it is possible to choose between sending files to the local recycle bin and deleting them permanently. Important: When working with files on network volumes, files will ALWAYS be permanently deleted! The recycle bin is not used in this case.

Integration using webhooks

Published March 12th, 2025 by Elaine Foley

What is a webhook? In simple terms, think of a webhook as a notification. A user can trigger a webhook in FotoWeb when selecting an asset marker or executing an action. FotoWeb then sends data about the asset(s) to the external target system. The external system is targeted using a regular web URL in the webhook setup of FotoWeb configuration. The d

Configure a notification when an asset is published or revoked

Published April 2nd, 2025 by Elaine Foley

Using webhooks you can configure Fotoware to send notifications to third-party systems when an image is published or revoked. Open the site management (Tools - Site Configuration), expand the Integrations node and choose Webhooks where you find the Exports webhooks related to notification of signups. Different webhooks can be issued when an asset is

RAW file handling in FotoStation

Published March 14th, 2025 by Elaine Foley

Overview FotoStation has several mechanisms for rendering RAW files. They differ slightly on Windows and in macOS, so the article has been divided by platform. RAW file support in Windows FotoStation for Windows has two modes for rendering RAW files. These can be combined (installed side by side) without complications. Adobe DNG Converter Improved R

Reactivate an archived album using FotoWeb Pro

Published February 22nd, 2025 by Elaine Foley

An archived album cannot be modified in any way. If you want to reactivate an album that you've archived, here's how. To reactivate an archived album, locate it by clicking on the Filter button in the Albums section in FotoWeb Pro. Choose the filter My archived albums. Then click on the archived album you want to reactivate to open it on a separate

Installing FotoWeb from scratch

Published February 27th, 2025 by Elaine Foley

Prerequisites Make sure the system requirements, network requirements, and other settings are met. For more information, see FotoWeb system requirements and Before you install FotoWeb. Starting the installation Download FotoWeb from the Fotoware Update Center and double-click on the installer. The installer may download additional required software

Renaming assets in FotoWeb Pro

Published February 27th, 2025 by Elaine Foley

To rename an asset, first select it in the grid. Then open the Asset Information panel(keyboard shortcut T) and click on the Pencil button at the bottom of the panel to rename the file. The dialog that comes up lets you choose a new name for the asset. Type in the new name and click on Rename to process the asset. Note that the asset's original exte

Building space

Published March 16th, 2025 by Elaine Foley

Building space is where you configure and edit workflows. Here, you can access the different template nodes that make up the workflow. When you create a template, Building space opens automatically after you enter a name and select a workflow template.To open Building space for an existing workflow, select View workflow for the relevant workflow on

FotoStation keyboard shortcuts (Windows)

Published March 14th, 2025 by Elaine Foley

Commonly used shortcuts Shortcut Function Arrow keys Move selection in grid Enter Open Preview Ctrl-M Toggle Maximize View Ctrl-T Open Metadata Editor Ctrl-G Open Carousel View for narrowing down a selection Space Open a full screen preview for making selections Ctrl-J Toggle RAW/JPEG Bundle view Ctrl-F Search for assets L Open tile location in Expl

Creating, viewing, and editing a workflow

Published March 16th, 2025 by Elaine Foley

On the Dashboard, you can create, view, and edit workflows. Creating a workflow Creating a workflow is a two-step process: first, you enter the input  details (you can choose a predefined  template or enter information from scratch) and then set the triggers and actions to generate output. On the Dashboard, select Create workflow. The New workflow d

Configuring workflows (On-Premises)

Published February 24th, 2025 by Elaine Foley

Actions Actions are user-run processes where assets can be modified and optionally transmitted to an output folder. The processing may involve changing metadata using a preset macro, or the user can be prompted to add information to the asset(s) being processed. Processing profiles can also be applied automatically when a file is sent to an action,

Linking assets to consent forms

Published February 22nd, 2025 by Elaine Foley

Linking multiple assets with consent forms In Fotoware you can link assets to a consent form from a consent form (as described below) and from an archive. You can quickly view consent status for an asset and keep track of consents on a per asset level. Note: There are some requirements to be met before you can link assets and consent forms. For more

How to reset your FotoWeb password

Published February 25th, 2025 by Elaine Foley

Resetting your password Suppose you have forgotten your password and cannot log in to FotoWeb. In that case, you can easily reset the password if you can access the email address associated with your FotoWeb account. On the FotoWeb login screen, click on the Forgot Password link and enter your email address. An email will be sent to you with a link

Enabling or disabling logging of history events

Published March 15th, 2025 by Elaine Foley

Enabling events When performing operations on files in FotoStation, such as editing files or printing them, FotoStation writes a log to the History metadata field. If you want full control over the events that are recorded in the history log, click on the Enable history events. The list of events that can be recorded is shown in the screenshot above

Batch Editor: Add a tag to three of the selected Content Items

Published February 22nd, 2025 by Elaine Foley

Goal: I want to add a tag to three Content Items in my selection. Your browser does not support HTML5 video.   I selected ten items for batch editing. Under Metadata, I see an overview of Assigned Layers and Available Layers for the ten selected items. In the Assigned Layers section, each layer shows the number of items to which it is assigned. I se

Adding metadata to assets using a taxonomy

Published March 25th, 2025 by Elaine Foley

Adding metadata from a taxonomy When adding metadata to a single or a whole selection of assets, some fields in the metadata panel may have a taxonomy associated with them. Clicking on the taxonomy icon next to that field opens a view where you can pick predefined metadata from a tree structure. Depending on how the metadata fields have been configu

Integrated Windows Authentication and your choice of web browser

Published February 28th, 2025 by Elaine Foley

To facilitate SSO (Single Sign-On) through the web browser when using FotoWeb Authentication or Windows Active Directory Authentication, Windows Integrated Authentication is used. Because this functionality is not available on non-Windows clients, SSO is not available to users of these platforms when using these authentication mechanisms. If using a

Digital camera RAW file handling in Color Factory

Published March 3rd, 2025 by Elaine Foley

RAW file handling Where: Channel | Input File Formats | Images tab Here you may set how incoming digital camera files should be handled. By choosing Normal processing, Color Factory will process the file according to the defined channel settings. By choosing Keep original file, the original raw input file will be stored in the output folder after an

Terms of Service

Published March 2nd, 2025 by Elaine Foley

Due to regulations such as GDPR (General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) of the European Union (EU)), we have created the ability to add terms of service to your Picturepark. A default Terms of Service (TOS) is generated when creating your Picturepark. Once a term of service is created, the user will have to accept the t

Viewing multi-page documents in FotoWeb Pro

Published February 27th, 2025 by Elaine Foley

When browsing archives with documents (Word, PowerPoint, PDF, InDesign), users can go to Filmstrip or Preview views (keyboard shortcuts F and P, respectively) and preview the first page in the document. The preview contains navigation controls that allow the user to flick pages back and forth or type in a page number to jump to that page.

Resetting your license key

Published February 24th, 2025 by Elaine Foley

Symptom During software activation, you may receive an error message that the maximum number of activations for the license key has been exceeded. This can happen, for example, if your computer crashes or you reinstall the operating system without deactivating the Fotoware software first. Solution You need to reset your license key to allow another

Setting asset status (Fotoware Pro)

Published February 22nd, 2025 by Elaine Foley

To set the status asset status, start by selecting one or more assets.  Next, open the Asset information panel, keyboard shortcut T. Finally, click on the colored Status bar at the top of the Information tab and choose a status. The status is applied immediately - there's no additional saving required. Did you know: Archive content can easily be fil

Example: Navigating to a URL when executing an action or an interactive marker

Published February 20th, 2025 by Elaine Foley

A workflow can be configured so that when a user selects an asset marker or runs assets through an action, FotoWeb opens a separate browser tab and navigates to a URL defined by the content of a metadata field as part of the URL string. Note: Getting the entire URL from metadata in a workflow action/marker is potentially dangerous and should only be

Sorting files

Published March 13th, 2025 by Elaine Foley

Sorting options You can use the Sorting menu to sort the files in your archive by any available file or metadata property. You can sort by  File name Modified date (the date the files were last modified) Camera date (the date the image was captured) Rating Status Created date (IPTC) (this date is specified by the user) and a number of metadata, all

Filtering albums in FotoWeb Pro

Published February 22nd, 2025 by Elaine Foley

Using the album filtering function in FotoWeb Pro you can switch between your personal albums, albums that others have shared with you, albums that you have archived and albums pending deletion. To use the filter, find the Albums section in the right side panel in FotoWeb Pro. Click on the Filter button and choose the album type that you would like

How to create a FotoWeb debug log for troubleshooting

Published April 4th, 2025 by Elaine Foley

Stop the FotoWeb service. Delete all current logs in C:\ProgramData\Fotoware\FotoWeb\Operations\Logs. Open the FotoWeb Settings app and go to Settings > System logging. From the Application trace files drop-down list, select Debug.  Start the FotoWeb service. Repeat the steps in the FotoWeb UI that resulted in the faulty behavior. The following i

Updating from a 32-bit to a 64-bit version of Color Factory

Published March 3rd, 2025 by Elaine Foley

Starting with Color Factory 8.0 build 800, the software is 64-bit. Future versions of Color Factory will be 64-bit only, so you will need to make the migration at one point or other. Bug fixes and security improvements will not be offered for the outgoing 32-bit version. This document outlines points to remember that may have a bearing on your plann

Choosing a cover image for an archive

Published February 21st, 2025 by Elaine Foley

A poster image is used on the tile that represents the archive on the home screen in the FotoWeb main interface and helps users identify the contents of the archive. Note: You can only set a poster image for an archive if you have been given certain administrative privileges. Choosing a poster image After logging in, click on the archive you want to

Opening files for editing in another application

Published March 14th, 2025 by Elaine Foley

Ways to open files in other software programs When working with files in an archive, you may find it useful to open a file in an application different from FotoStation. This is normally done in one of three ways: You can drag and drop the file from the main FotoStation windows or the Drag and Drop view into the program window of the other applicatio

Duplicating files

Published March 14th, 2025 by Elaine Foley

To duplicate a file in FotoStation, right-click on the file and select Duplicate. You can also select one or more files and use the keyboard shortcut Ctrl+U (Command–Shift–D in Mac OS). The file duplication feature in FotoStation is similar to a file copy operation in Windows Explorer or the Mac Finder in that the date and time stamp of the new file

Node type

Published March 16th, 2025 by Elaine Foley

Node type is a predefined dictionary of all possible node types. Example: Trigger, Action, Input, Output.

Archiving an album

Published February 22nd, 2025 by Elaine Foley

Albums that are no longer actively used can be archived or deleted. By archiving an album you "close" the project so content cannot be added or removed from it. The album will be hidden from view in your albums list, but you can still open and view its contents on demand by filtering the content on the Albums page to display archived albums.  How to

Processing pictures with a processing profile before transfer

Published February 28th, 2025 by Elaine Foley

Processing profiles can be used to process pictures before they're transferred to their destination. The processing is only applied to the transferred copies, not to the originals in the archive you're transferring the files from. Open the action properties and go to the Destination asset tab. Then tick the checkbox labeled Apply Processing Profile 

JSON

Published March 2nd, 2025 by Elaine Foley

The JavaScript Object Notation (JSON) is an open-standard file format or data interchange format that uses human-readable text to transmit data objects consisting of attribute-value pairs and array data types (or any other serializable value). JSON knows numbers, strings (text), boolean, arrays and objects; as well as NULL. Find more about JSON on W

Use of Undocumented APIs

Published March 11th, 2025 by Elaine Foley

We advise against using APIs that are not officially documented on learn.fotoware.com. This goes for all undocumented API endpoints, usage, or behavior. The behavior of undocumented APIs is subject to change, which may break your integration in the future. We strongly discourage building integrations that depend on undocumented aspects of a specific

What is FotoWeb?

Published February 27th, 2025 by Elaine Foley

FotoWeb is a powerful Digital Asset Management system that runs on a Windows Server and is accessible through easy-to-use web front ends, various plugins, and special interfaces. FotoWeb covers the needs and requirements of all categories of users, whether small workgroups or demanding enterprise customers with thousands of users and millions of fil

Creating a consent form template

Published February 22nd, 2025 by Elaine Foley

Note: To create a consent form template the Fotoware user must be a member of a group that has been granted the Configure consent management group permission. For more information, see Getting started with consent management.  Consent form template content Consent form templates typically include: general information such as name, language, and type

Channel

Published March 2nd, 2025 by Elaine Foley

Channels are virtual dividers that separate, filter, and isolate content. Channels are like global filters that affect what content users see when working. If the Channel's configuration permits a given piece of content, it can be shown; otherwise, the content is neither findable nor visible in the Content Browser, regardless of the connected user's

Adding metadata to an album

Published February 22nd, 2025 by Elaine Foley

Tagging an album When you're viewing an album that you own you can add searchable tags to it to allow users with access to find relevant content. You can also change the album title and description. The labels are displayed above the thumbnail grid in the album view and you can add or remove tags there. When users go to their list of albums by follo

Changing the global metadata field specification in FotoStation

Published March 15th, 2025 by Elaine Foley

Read this first XMP sorts metadata fields into namespaces. The MDC configuration file contains several predefined namespaces, such as Dublin Core and Adobe Photoshop. The configuration doesn’t contain all fields available for all the included namespaces; only fields that are commonly used are included. You might discover that one or more fields that

Configuring an action to import pictures from a memory card

Published March 14th, 2025 by Elaine Foley

Overview Learn how to create an action that renames files and applies a predefined metadata template to the pictures before copying them to a folder on your local hard drive. This action is useful for importing pictures from a memory card and can be expanded to include additional functionality. Creating a new action First off, right-click an empty a

Processing of video files

Published March 3rd, 2025 by Elaine Foley

Video file handling Where: Channel | Input File Formats | Video tab Several options are available for the handling of video files. They can They can be treated as an unknown format, meaning that they're moved to the Unknown folder They can be copied to the output folder, including all operations such as routing and metadata features that don't invol

Search: Find Items with Date

Published February 25th, 2025 by Elaine Foley

Will find all Content Items which have the date-time value "2022-02-1x". This query does not work with exact match. corporateInformation.embargoDate:2022-02-1* To search for a date you must provide the date-time fieldpath and the date in the format year-month-day e.g. 2022-05-0*

FotoWeb services and system architecture

Published February 27th, 2025 by Elaine Foley

FotoWeb architecture FotoWeb has an architecture designed from the bottom up for stability and performance. The main logic in FotoWeb takes place inside four different services that are installed on your server. These services are started automatically by the operating system after a restart of the server. These services depend on each other in the

Creating an integration that uses Widgets as well as the FotoWeb API

Published March 12th, 2025 by Elaine Foley

Licensing Integration using the FotoWeb API is available when: FotoWeb is installed on-premises with an activated API Licenseor FotoWeb is a SaaS tenant on a plan that includes API access Furthermore, users using the integration must need to have the API Access group permission. An application that uses widgets as well as the API is like a regular A

Search: Find Items with Date in Range

Published February 25th, 2025 by Elaine Foley

Will find all Content Items which were created or modified in March 2020 audit.creationDate:[2020-03-01 TO 2020-03-31] audit.modificationDate:[2020-03-01 TO 2020-03-31] corporateInformation.embargoDate:[2021-01-01 TO 2023-01-01] Will find all Content Items which have an embargo date value inside this range. There is a Picturepark limitation in place

Creating an integration that uses widgets only

Published March 12th, 2025 by Elaine Foley

This topic explains how to create an integration using the FotoWeb Selection Widget and Export Widget without using features that require additional API access. Licensing Integration using only widgets is available in: Fotoware Veloz for all users with an Editor license Fotoware Veloz for tenants on a subscription plan, which includes API access Fot

Creating and configuring markers

Published October 21st, 2024 by Elaine Foley

This guide explains how to configure markers that indicate the workflow state of the assets in your archive. You will also learn how to make markers interactive, so that you can trigger events in much the same way as with Actions. Markers can indicate the state of an asset and they can be made interactive!

Output Formats

Published March 2nd, 2025 by Elaine Foley

Picturepark supports the following transformations. Below is an overview of possible output for the listed input file type and corresponding actions.  For information about supported file formats in Picturepark, see Supported File Formats. Picturepark automatically modifies the following: Rotate Action — You cannot select this rotate action or defin

Deployment of FotoStation for Windows

Published March 15th, 2025 by Elaine Foley

Preparing the FotoStation installation package Create a distribution point This must be a shared folder on a server that the clients can access to run the installer. Ensure users who need access to this distribution point have Read privileges on the share. Download the latest version of FotoStation It can be downloaded from https://downloads.fotowar

Search: Find Items with Fieldset values

Published February 25th, 2025 by Elaine Foley

This will find Content Items even if those items do not have the values Joe AND true available. This is a search limitation in Picturepark for multi-value fields from schemas. For the search, the values are flattened, so when a Fieldset of a Content Item contains somewhere a value "true" and somewhere a value "Joe" the search finds this as a result.

What is FotoWeb Desktop?

Published March 3rd, 2025 by Elaine Foley

The suite includes: The FotoWeb Deskop Uploader, which lets users easily upload files from their local desktop to a FotoWeb archive. User authentication implies that a system administrator can control which archives the user may upload to and what metadata is required when submitting files to a specific archive. A checkout module that lets a user do

Groups and access control for Microsoft Entra ID

Published April 3rd, 2025 by Elaine Foley

Role-based versus group-based access control Groups, permissions, and licenses in Fotoware can be assigned based on assigned roles or group memberships of the user logging on via Microsoft Entra ID (formerly Azure Active Directory) . Both can also be used to determine which users in the directory are allowed to log into Fotoware. Role-based Access C

Copying or moving assets between archives in Fotoware Pro

Published February 22nd, 2025 by Elaine Foley

When you work with your assets, you will likely want to copy or move certain files to other folders or even to completely different archives. The permissions that control which archives you can copy and move to and from are set on the server side, so this topic deals with how you use the main web interface to select and reorganize your files. Import

Installing Fotoware in an offline environment

Published February 23rd, 2025 by Elaine Foley

Background The regular Fotoware software installers download additional required components from the Internet when run. We also supply offline installers on the Customer Portal where most of the required components are included for installation on servers without an Internet connection. We recommend having the Windows Server installation media at ha

Aggregation Query Filter

Published February 24th, 2025 by Elaine Foley

The Aggregation Query Filter is used for aggregations (groups of filters aka facets).

Exporting a picture to your CMS

Published February 22nd, 2025 by Elaine Foley

How to export an asset to your CMS To export a picture for use on your CMS, select it in the grid and choose Export in the action bar. You can only export a single asset at a time. If multiple files are selected in the grid, the Export button will not show. You can also export a picture from the Details page by selecting Action and choosing Export.

And Query Filter

Published February 24th, 2025 by Elaine Foley

The And Query Filter is an operator, where you can add multiple filters as an array, all filter criteria must be fulfilled.

FTP group management

Published March 16th, 2025 by Elaine Foley

FTP group permissions Groups have all the necessary permissions required for uploading and managing files. There are no other specific permissions or roles associated with groups. In Flow, you can create, view, edit, and delete FTP groups, as well as add users to groups. Note: Any assets placed in the FTP group will automatically trigger associated

Server software licensing schemes

Published February 24th, 2025 by Elaine Foley

Normal license Normal Fotoware server licenses permit installation on one server only, with a maximum of two re-hosts per year. Fotoware software is not licensed for resale, hosting, or rental unless Fotoware gives written confirmation of such use. Redundancy license A redundancy license offers a backup solution in the event of a system failure or m

Assigning processing profiles to an archive

Published February 24th, 2025 by Elaine Foley

Assigning a processing profile to your archive You have the possibility to choose whether files downloaded directly from the archive should be given additional processing before delivery. Processing profiles can also be used to process a file that a user places in an InDesign layout using the FotoWeb Desktop Extension for Adobe Creative Suite.  Star

Introduction to the FotoWeb Pro interface

Published February 22nd, 2025 by Elaine Foley

Accessing the Pro interface When a user logs in to FotoWeb, they can access the Pro interface by clicking on the Pro link in the top menu. You can also bookmark the Pro interface in the web browser for direct access: https://<hostname>.fotoware.cloud/fotoweb/views/pro) To get from the Pro interface to the Main interface, select the FotoWeb log

Configuring routing by folder size

Published April 4th, 2025 by Elaine Foley

Overview Folder size routing makes it possible to route files to subfolders in the destination folder and limit the maximum number of files or megabytes a folder contains before creating a new one. Creating a folder size routing In Connect Settings, go to Routings and expand the group to which you want to add the routing. Select Add routing. In the 

Fotoware compliance with Web Content Accessibility Guidelines - WCAG

Published February 21st, 2025 by Elaine Foley

As of December 2020, Fotoware offers  WCAG 2.0 AA  compliance for both on-premises (FR16 onwards) and FotowareSaaS. Fotoware WCAG adherence is implemented in the Fotoware Main interface. It is available for all operations that users who consume data on the site need to work with the site's content. There is no need to enable anything to make it work

Changing the color space of an image

Published March 13th, 2025 by Elaine Foley

How to change the color space of a picture From FotoStation, select the file(s) you would like to recolor in the image window. Open the Image menu and choose Recolor. You are then given the following choices: No conversion: The color space will not be changed, but you can choose to tag an image with an output profile. By opening the Output Profile d

How to change your FotoWeb password

Published February 21st, 2025 by Elaine Foley

Changing your password If you need to change your FotoWeb password, log in to FotoWeb and click on your profile picture in the top right corner. Then choose Change password in the menu that appears. Note to AD users: If you cannot see the Change Password option, your login is probably linked to your Windows networking credentials. In that case, you

Backing up a Fotoware system

Published March 17th, 2025 by Elaine Foley

There are multiple levels at which the system can be backed up. If the FotoWeb server is virtualized, backing up the entire image is a simple solution. Using backup software, it is also possible to make a complete backup of a physical server and then roll back to a previous server state through a restore operation. At a lower level, file-based backu

Setting a process account for Fotoware services

Published March 4th, 2025 by Elaine Foley

While each application's service runs under the Local System Account, the Process Account is used for scanning document folders, writing and maintaining indexes, handling FotoWeb requests, and so on. In short, it's a common account that handles the processing carried out by all Fotoware applications on the server. Choosing a process account Note: Th

Archiving albums in FotoWeb Pro

Published February 22nd, 2025 by Elaine Foley

How to archive an album Find the album you want to archive in the Albums section in the right side panel and click on its title to open the album on a separate tab in FotoWeb Pro. Next click on the storage box to archive the album. You will need to click the storage box twice for confirmation. The album will disappear from your list of albums, and y

Comparing two versions of an asset

Published March 14th, 2025 by Elaine Foley

In the Version control view, you can compare and manage all versions of an asset. You can compare the current version of the asset with a previous version, or compare any 2 versions. Open the archive where the asset is located and select the version control marker (highlighted in red below) for the relevant asset. The number on the version control m

Configuring site activity logging

Published March 1st, 2025 by Elaine Foley

Choosing events and metadata to log FotoWeb can log all activity that takes place on the site. These logs can be used to extract statistics of different sorts and/or monitor other activities. Tip: Before enabling Activity Logging, you need to configure the site database settings. For more information, see Configuring the site database . From the Too

Consent management archive settings

Published February 22nd, 2025 by Elaine Foley

Consent management archive settings Setting the correct archive permissions is one of several steps involved in setting up the overall Consent Management functionality. This topic explains how to enable consent management for an archive and how to configure user access. General  To be able to associate assets in an archive with a consent form, you m

Controlling which metadata is included in assets when requesting quick renditions

Published March 1st, 2025 by Elaine Foley

When a quick rendition of an asset is requested, either interactively by a user or via the API, Fotoware delivers the preview along with its metadata. However, in some circumstances, you may want to automatically strip certain information from the file before it's delivered to the client. You can do so by choosing the specific fields that should be

Display Pattern: Show Message for Specific Roles

Published February 23rd, 2025 by Elaine Foley

Summary I want to show a message if a user role has access to a Content Item. This is not possible! I cannot access the user role from Permission Sets on Content Items, I can only access Permission Sets.  NOT WORKING, only else will show {% if userRoleIds == 'a3431095e9cc401ab65197ba12ecfccf' %} Text for the Press {% else %}For all other users{% end

Adjusting colors

Published March 14th, 2025 by Elaine Foley

Overview How to adjust colors in FotoStation's image editor. Color adjustment Click on the Color Adjustment button to bring up the color adjustment palette. You can use this palette to change the colors of the entire image or a selection that you have drawn using the Lasso tool. The top (gray) bar lets you adjust the overall color balance of the ima

How Index Manager pushes metadata to FotoWeb

Published February 25th, 2025 by Elaine Foley

In a system with FotoWeb and Index Manager, the Index Manager server continually pushes metadata to the FotoWeb database. This is true also for indexes that don't have FotoWeb archives associated with them - in reality, metadata from all Index Manager's indexes are stored in the FotoWeb database. More information about configuring Index Manager to p

Audio Output (AudioFormatBase)

Published March 2nd, 2025 by Elaine Foley

No special settings for all audio files are available.  The following output format settings are available for all  file types . Property Description sourceOutputFormats Which output format should be used as a source for rendering. This allows you to render small thumbnails from formats other than the original to save rendering power and time.  See 

Date Time

Published March 2nd, 2025 by Elaine Foley

The Date Time field allows input of a date or a date and a time, which display and interpretation you can specify as format, e.g., show dates with year/month/day or day-month-year. Date Time Overview Icon Date Time edit mode Date &Time Selection You can click on the date or time in the top area to make your edit. After editing press Apply. Date

Setting the consent status of an asset

Published February 28th, 2025 by Elaine Foley

Consent markers A consent status marker indicates the consent status of an asset. Most consent status markers are applied automatically as part of the consent management workflow. However, there are 2 consent status markers that you can quickly apply manually to indicate that: the asset does not need any consent (there may be no recognizable faces i

Managing usage consent

Published March 17th, 2025 by Elaine Foley

This guide explains the consent management in FotoWeb. It covers: How administrative users can create templates that cover several types of usage consent How to review the consent given by subjects How to issue reminders to subjects to give their consent The methods available for collecting consent, through either the FotoWeb interface or the Fotowa

Dropping files into other applications

Published March 13th, 2025 by Elaine Foley

The benefits of drag and drop To make it easier to drag files from FotoStation to other applications, for example, adding pictures to your PowerPoint presentation or a Word document, you can change the FotoStation window into the Drag & drop window. From this view, shown on the left, you can easily drag and drop images. When dropping a picture i

User installation of the Fotoware plugins

Published February 26th, 2025 by Elaine Foley

This topic explains how you can install Fotoware plugins on your local computer to use plugins for Microsoft Office (Word and PowerPoint) and Adobe InDesign. The package also includes an upload utility that can be accessed in the Windows system tray. With this feature, you can check out any type of file from the Fotoware system, edit it locally in a

Sorting archive content in FotoWeb

Published February 26th, 2025 by Elaine Foley

The content in the FotoWeb archives can be sorted by modification time or filename in ascending or descending order. To change the sorting method use the drop down list labeled Sort by in the top right corner above the thumbnail grid.

Example: Creating a taxonomy for a collection of cars

Published February 26th, 2025 by Elaine Foley

At the outset, we have a FotoWeb archive containing pictures of cars from different manufacturers. We will use custom-made fields for tagging these pictures using labels we define in the associated taxonomies. Before you begin, you must use the Metadata Configuration tool to create these fields:  Field name Field number (may be different in your con

Comparing assets (FotoWeb Pro)

Published February 22nd, 2025 by Elaine Foley

The Compare View is an aid to making selections in FotoWeb Pro, especially when you're working with a range of visually similar assets and need to reduce the selection. Using the Compare View Start by making a selection of assets in FotoWeb Pro. You can use the Grid View, the Filmstrip View or any other view to make the initial selection. Next press

Viewing system and licensing information

Published February 27th, 2025 by Elaine Foley

Configuring global FotoWeb server settings You can configure the global Fotoware server settings in the FotoWeb Settings app.  When the configuration wizard ran after the software was installed, you configured a number of settings related to the FotoWeb server. These settings can be verified or changed in the FotoWeb Settings app. Select Sites to di

Rotating pictures in FotoWeb Pro

Published February 22nd, 2025 by Elaine Foley

If you have been given permission to rotate pictures in an archive, you can select one or several pictures and open the Asset Information panel where you find the Rotate buttons near the bottom of the Information tab. These button allow you to rotate the selected picture(s) in steps of 90 degrees. Simply click on one of the rotate buttons to execute

Analyzing Index Manager performance

Published February 25th, 2025 by Elaine Foley

Performance counters Index Manager 8.0 has performance counters - objects in the program that can be used in the Windows Performance Monitor application. The Performance monitor application (PerfMon.exe) is available in all versions of Windows. Tip: If you're not familiar with Performance Monitor, see this Microsoft TechNet article. Which counters a

Specifying default license types for users and groups

Published February 28th, 2025 by Elaine Foley

FotoWeb has different license types to cater for different types of users. Learn how to assign a license to a group or a user. User licenses can be assigned individually by a user administrator (a user who has permission to manage user accounts) or automatically, using group default licenses in combination with either single sign-on (SSO) or self-se

Quickly downloading an image preview using Quick Renditions in FotoWeb Pro

Published February 22nd, 2025 by Elaine Foley

How Quick Renditions work If the site administrator has defined Quick Renditions for an archive, you can request a preview of an image asset at any of the sizes the administrator has predefined. FotoWeb will resize the picture on the fly and deliver it in an overlay window in the browser to allow you to drag it directly to your desktop. Note that th

Exporting assets to a CMS in FotoWeb Pro

Published February 22nd, 2025 by Elaine Foley

How to export an asset to your CMS To export a picture for use on your CMS, select it in the grid and choose Export in the action bar. You can only export a single asset at a time. If multiple files are selected in the grid the Export button will show. You can also export a picture from the Details page by selecting Action and choosing Export. Expor

Dynamic View: Content of Last Month by User X

Published February 23rd, 2025 by Elaine Foley

This solution shows how to configure a filter in the field “Dynamic View” based on the creation date. Real-world use case:  Show a summary of content marketing created in the last month. Show a summary of all content created by agency A in the last month. Show a summary of all content created by photographer B in the last week. Instructions You add

How to hide detailed error messages from non-administrative users

Published March 1st, 2025 by Elaine Foley

Hiding detailed error messages from users When FotoWeb encounters an error it can deliver a detailed error message through the user interface. Such an error dump can contain a lot of information that may be more confusing than helpful to a non-administrative user on the system. You can disable such error details for users that are not site administr

Re-running the FotoWeb Upgrade Wizard if an attempt to upgrade failed

Published February 27th, 2025 by Elaine Foley

How to restart the FotoWeb Upgrade Wizard To restart the site upgrade wizard, press Windows-R to open the Run dialog. Enter the following and press Enter:  1 fwsetup -update If you are using an older version of FotoWeb (pre-Feature Release 16), use the following command: 1 fwsetup -installModeReal The upgrade wizard restarts and you can complete the

Configuring visual markers in archives

Published March 13th, 2025 by Elaine Foley

File markers are visual, customizable indicators that can be used to draw a user's attention to certain assets in an archive. Configuring file markers File markers are visual, customizable indicators that can be used to alert a FotoStation user about files that meet specific criteria and should be given special attention. In FotoStation, you can con

Configuring logging

Published March 4th, 2025 by Elaine Foley

Log options In Operations Center Settings, open General.  Debug logging should only be enabled for troubleshooting purposes. It generates a much more detailed log to allow support personnel to troubleshoot your server. Debug logging should NOT be switched on during normal production, since it generates very large log files containing excessive infor

Reading or writing metadata with a database connection (ODBC)

Published March 4th, 2025 by Elaine Foley

ODBC setup In the Color Factory Settings app, expand the relevant channel and select Metadata.  Open the ODBC tab. This functionality makes it possible to extract text from a database and store it in the files processed in the channel or to store metadata from the files in the connected database. This is done by setting up a data source and mapping

Adding metadata to a selection of files

Published March 13th, 2025 by Elaine Foley

Legacy Notice This topic describes a way to add metadata that has since been replaced with a more powerful metadata editor. While you can still use this method, the updated metadata editor has a number of improvements over the old one. Learn about the new editor experience in the  Editing Metadata in FotoStation topic. How to do it Sometimes you may

Content Item Besitzer

Published February 26th, 2025 by Elaine Foley

Der Benutzer, der ein Schema oder ein Content Item hochlädt oder erstellt, ist automatisch der Besitzer dieses Elements und hat das Recht, dieses Schema/Content Item zu sehen, zu verwalten und zu bearbeiten. Der Besitz kann vom Besitzer oder einem anderen Editor/Admin mit der Berechtigung zur Verwaltung der Berechtigungen übertragen werden. Der Besi

Defining custom-size downloadable previews (Quick Renditions)

Published February 20th, 2025 by Elaine Foley

Quick Renditions are predefined sizes that you can set as an administrator and will let users download a preview of the image in the DAM system with a single click. Although somewhat similar to processing profiles, Quick Renditions will only create a resized copy of the original asset and deliver it to the client with an optional watermark - no addi

Include in search

Published March 11th, 2025 by Elaine Foley

The Include in search field setting determines whether or not the field's values should be considered in content browser simple search operations. If this option is not enabled, the search does not consider the values of the field in search operations. This can be useful, for example, if the field is used for internal discussions or work directives

Uploading assets through the browser in FotoWeb Pro

Published February 27th, 2025 by Elaine Foley

Uploading assets to FotoWeb First click on Upload in the top banner to display the Upload window. Now drag one or more files from your desktop into the upload area (the dotted blue box) or click on the Browse link to locate the files on your computer. Choose the archive to upload the assets from the dropdown list just above the upload area. This wil

Configuring Job Request Files (JRF)

Published March 3rd, 2025 by Elaine Foley

Job Request File settings In Color Factory Settings, expand the relevant channel and select XML & Job Request Files.  Open the Job Request Files tab. The following dialog appears. Job request files (JRF) are special files that instruct Color Factory where to pick up files to process, how to process them, and where to store the output files. This

Display Pattern: Fieldset

Published February 22nd, 2025 by Elaine Foley

Summary For company events you have start and end dates. Calculate the duration from the two fields (Id: start; Id: end) in a fieldset (Id: duration) and show the values in days or only the start date. {% if data.duration.end %} {% assign end = data.duration.end | date: '%s' %} {% assign start = data.duration.start | date: '%s' %} {% assign duration

Cropping and sizing pictures for use on a CMS

Published March 20th, 2025 by Elaine Foley

Overview How to set picture size and crop frame for pictures exported for use on a CMS. Crop and size for CMS Getting the picture size right is important when exporting a picture to a web CMS. While the original picture in the Fotoware system may be several megabytes in size, if you plan to publish the picture on the web, you will need to change its

Layer and Permission Filter

Published March 11th, 2025 by Elaine Foley

Some default system fields are used to aggregate Ids from Picturepark system items e.g. permissionSetIds or layerSchemaIds or contentSchemaId and display them in Filters.

FAQ: Licensing and product activation

Published February 23rd, 2025 by Elaine Foley

Do I need to activate the license keys on all my computers? Yes, you need to activate the license keys on all computers that run the Fotoware software for which the license is valid. How do I renew an existing license key?  Existing license keys do not change on renewal. You need to renew existing license keys on all computers using the Renew option

Consent management general settings

Published February 22nd, 2025 by Elaine Foley

Enabling consent management in Site Configuration is one of several steps in setting up the overall Consent Management functionality.  This topic explains how to activate the consent management option and how to enter some general settings. From the Tools menu (cogwheel icon), go to Site Configuration > Consent Management > General. Turn on th

Cleanup of user data after deleting users or groups

Published April 4th, 2025 by Elaine Foley

When deleting a user in the FotoWeb site configuration, the user is marked as deleted and will no longer appear in lists and search results. In addition, this data is affected: Data Description Action Albums User created albums Albums are immediately marked as deleted and will be unavailable. They will be purged after a number of days. Album shares

Configure a notification when an asset is published or revoked

Published February 20th, 2025 by Elaine Foley

Using webhooks you can configure Fotoware to send notifications to third-party systems when an image is published or revoked. Open the site management (Tools - Site Configuration), expand the Integrations node and choose Webhooks where you find the Exports webhooks related to signup notifications.   Different webhooks can be issued when an asset is

FotoWeb user types

Published March 31st, 2025 by Elaine Foley

Fotoware has different sets of users that cater to different needs. To see what functionality each license type offers, see the License comparison table. Main user An authenticated user that has all the features available in the main Fotoware user interface. Requires a Main user license for Fotoware.  Note: Main user licenses are valid per site. For

System Defaults

Published March 2nd, 2025 by Elaine Foley

When you access your Picturepark for the first time, there are defaults already configured. Picturepark sets these defaults on the creation of your instance, based on definitions and subscription plan. You cannot change this inside your Picturepark. So whenever you lack the option to add something, check these defaults here.  Please contact your Pic

Creating and using export presets

Published March 21st, 2025 by Elaine Foley

Having set your preferences for the export you can store them as a preset for future use. This allows you to quickly add the same effects to pictures you export later. After applying a preset to a new picture you can still modify individual settings to tweak the appearance of a new export precisely how you want. Creating a preset After changing the

Hosting CMS Exports on a Content Delivery Network (CDN)

Published February 26th, 2025 by Elaine Foley

By distributing assets that have been exported for use in external systems, such as a CMS, to a content delivery network, users of the external system will get faster access to those resources regardless of their geographic location. FotoWeb has built-in support for the Amazon Cloud Front CDN in addition to any CDN that supports FTP upload and remov

How single sign-on works with Fotoware

Published February 23rd, 2025 by Elaine Foley

Fotoware supports single sign-on (SSO) when using: Microsoft Entra ID Authentication (formerly Azure Active Directory) SAML Authentication with any SAML-compliant Identity Provider

Advanced QuickList example: Adding location information using a QuickList

Published March 31st, 2025 by Elaine Foley

Overview The default FotoStation metadata schema has a special field, #390, that is of type "bag of struct" - this means that the field has a number of child items that combine to form a struct. By accessing the metadata configuration, you can see that struct in #390 - Location Created has these struct members: In the following, we will add this fie

FotoWeb user licensing - feature comparison

Published March 22nd, 2025 by Elaine Foley

Feature comparison Note that these features refer to licensed features, not user interface features. Therefore, a user with a Pro license, for example, has access to Pro license functionality regardless of which user interface is being used. For more information about user types, see Fotoweb user types. Feature Guest user Fotoware Main user license

Adding special effects to the picture

Published March 20th, 2025 by Elaine Foley

Overview How to add special effects to a picture that's being exported for use on a CMS. Enabling automatic panning effect Click on Behavior to set behavior options for the picture. If you want to add a bit of "life" to the picture you embed in your CMS, you can add a Ken Burns effect, a slow panning motion. Important: This effect will only be avail

Enhancing a picture before export to CMS

Published March 20th, 2025 by Elaine Foley

Overview How to add enhancement filters to a picture when exporting it for use on a CMS. Enhancement options Click on Enhance to add enhancement filters to your picture. Several enhancement filters are available to make your picture stand out, and you can also add a border around the picture. The enhancement filters allow you to create a grayscale v

Requiring users to accept terms and conditions when downloading assets

Published February 21st, 2025 by Elaine Foley

Configuring the site so that users must accept terms and conditions when requesting a download From the Tools menu (cogwheel icon) go to Site Configuration > Appearance > Renditions. Select one of the following options in the Downloads section. Never: Never request approval of terms and conditions from users when they download. Once: Users mus

Picking files for actions or albums

Published February 22nd, 2025 by Elaine Foley

Picking files To pick files to assign to actions or albums, click on the Pick files button below the list of actions in the right side panel. The Albums picker is located below the list of albums. Now, when you pick files (keyboard modifier keys can also be used for multi-file selections) they will be marked with a green checkmark after which you ca

Choosing an album cover image

Published February 22nd, 2025 by Elaine Foley

An album owner can choose an image as the album cover to help others with whom it's shared see what it contains. First, go to the Albums by following the link in the top banner. Then click on the album for which you want to choose a cover. Find the asset you want to use as the poster and select it by clicking on the checkmark next to its filename. N

Resize Action

Published March 2nd, 2025 by Elaine Foley

The resize modification resizes formats to a certain size. This is available for all file types (images, video, audio, document).  Property Value Details kind ResizeAction   width Whole numbers, in pixel Width of the output format. height Whole numbers, in pixel Height of the output format. resizeMode Enum: "Resize" "Fit" "Shrink" Specifies how the

FotoStation image parameter code reference

Published March 15th, 2025 by Elaine Foley

Image Parameter Field Code Pixels per line #PPL Number of Lines #NOL Color as string: B/W, RGB or CMYK #COL Is color - Value 0 for BW, 1 for Color #ISC Resolution in inches #RIC Resolution in cm #RCM Size in inches #SIC Size in cm #SCM Image size, Kbyte or Mbyte uncompressed #IMS File size, Kbyte or Mbyte #FIS File date #FID

Prefix Query Filter

Published March 11th, 2025 by Elaine Foley

The Prefix Query Filter filters on a field which value start with the defined prefix. In a corporate channel you can only show Content Items which title start with the company name - assuming you do have such a strict naming convention for your titles.

Selecting files

Published March 13th, 2025 by Elaine Foley

Overview Learn about the different ways to select and work with files in FotoStation. Selecting files You can easily select many files in FotoStation. This is useful when, for instance, you want to perform batch processing or compare image previews. You can select files in FotoStation in much the same way as in Windows Explorer or the Macintosh Find

Enabling the Fotoware plugins for Adobe Creative Cloud on your computer

Published February 26th, 2025 by Elaine Foley

Note: This functionality is only available for Main users.  Mac users: to use the Fotoware plugin in Photoshop with Apple Silicon, you must run Photoshop with Rosetta. After installing the Fotoware plugins, you can enable the Adobe Creative Cloud plugins.  We support the latest version of Adobe Creative Cloud as well as the previous version. After A

Channel Filter: Show Items not Triggered in a Fieldset

Published February 22nd, 2025 by Elaine Foley

Goal: Show Content Items which have a fieldset in metadata in which you find a trigger field e.g. a status field like approved, checked, reviewed, completed. Now show the items which are not triggered (not approved, not reviewed etc.) Picturepark setup Layer: "Creative Projects"  Fieldset: "Requests"  with a note field for the task/request, a field

Previews

Published March 11th, 2025 by Elaine Foley

Previews are static formats available for File Types. The standard Windows server fonts are installed on our rendering server and will be applied and rendered to document previews. Any other fonts will be substituted. A file format icon based on the default file extension for that file format, for example, Indd for Indesign files - is shown where no

Switching between metric and imperial size measures

Published February 21st, 2025 by Elaine Foley

Changing the size format in the main user interface To switch between them, select on an image to go to the asset Details page. Then go to the File Details tab above the preview to find the Image size (in cm or inches) and Resolution (pixels per cm or inch). Click on the arrows next to the measurements to toggle between metric and imperial view. Cha

Setting the order of markers in the User Interfaces

Published February 28th, 2025 by Elaine Foley

You can adjust the order that markers are shown in the web browser user interfaces by using = "handles" to move them up or down the list. While Standard markers always show in the top left corner of the thumbnail, Extended markers can be placed in the top left corner, top right corner, and center of the thumbnail. This should be taken into account w

Rules for creating a workflow

Published April 29th, 2025 by Elaine Foley

Rules for creating a workflow When creating a workflow, there are some rules you need to follow to ensure the workflow is valid.    Required nodes  A trigger node is always required (unless you're using an external FTP input).  An input node is always required. You need at least one action or output when using an internal input. You need at least on

How asset markers work

Published February 25th, 2025 by Elaine Foley

The FotoWeb site may have been configured with a number of asset markers. As a user, you need to understand what they are and how they work. What markers are Markers are little icons that show on the thumbnails of assets in archives. They are set by the system administrator and typically reflect the workflow state of individual assets - for example,

Managing and monitoring webhook requests

Published March 12th, 2025 by Elaine Foley

Managing webhooks Note: You need the Manage webhooks administrative privilege to manage webhooks. Having logged in to FotoWeb, click on the wrench icon in the top banner and choose Manage webhooks. The webhooks window that opens has three tabs where executed webhooks are listed. Open webhooks The Open webhooks are requests that have not yet gone thr

Information in the metadata panel

Published March 13th, 2025 by Elaine Foley

The metadata panel is shown below the thumbnails in FotoStation's program window and shows an extract of the metadata that is stored in the selected picture. If you select a range of files, FotoStation will show the content of the last file you click. Except for the History button, the content of each of the four buttons to the right of the metadata

Re-dating files

Published March 14th, 2025 by Elaine Foley

Overview This topic explains how you can change the different date stamps on the files in your archives. Why redate files? When working with files it is often useful to be able to sort them by any of the date parameters, for example by their modified date. But sometimes the date stamp on one or more files is not the desired or even expected one. For

Repairing the MongoDB database after an unclean shutdown

Published March 1st, 2025 by Elaine Foley

Summary The MongoDB database may require a repair after an unclean shutdown. Here's how to perform the repair. Note: The official MongoDB documentation on repairing a MongoDB instance is found here:  https://docs.mongodb.com/manual/tuto...cted-shutdown/ We recommend studying the above document before you proceed so you understand the effect of a rep

Maintaining the index

Published February 25th, 2025 by Elaine Foley

Why index maintenance is important Index Manager is very much the backbone of the entire Fotoware system. Because it powers updates in your archives and provides search results to clients, if your Index Manager struggles to keep up this will have an adverse effect on the perceived performance of the entire Fotoware system. For this reason, it's impo

Processing files with external web services using Curl

Published March 3rd, 2025 by Elaine Foley

By using Curl, Color Factory integrates with an external web service that can process the files and store them in the channel output. This can for example be a web service that offers processing of images, such as the automatic removal of the image background. Many different types of services exist that offer interaction via curl. Color Factory will

Permission Sets

Published March 11th, 2025 by Elaine Foley

Permission sets assign multiple user roles to content or schema and allow you to control the level of access the user roles have on content or schemas. Permission sets applied to content/schemas are additive, all of them apply. Default content permission sets that are added to a content item on creation can be added by Picturepark Staff. Permission

Assigning a crop profile to an archive

Published February 19th, 2025 by Elaine Foley

Crop sizes are used when users check out files from an archive using FotoWeb Desktop. As an administrator you can choose the sizes and aspects that the user can choose from when cropping pictures. Open the archive properties and go to the Export and Import tab. Locate the Cropping section and choose a crop profile set from the drop-down menu. If you

May 2024 update

Published February 23rd, 2025 by Elaine Foley

Fotoware as a Service - May 2024 update Deployment This release is being gradually deployed and will be available on all tenants soon.  As mentioned previously, built-in support for external tracking tools, including Google Analytics, Google Tag Manager, and PIWIK, was discontinued on April 1st, 2024. New functionality In the Archives list in Site C

How to find and use taxonomy items quickly

Published February 21st, 2025 by Elaine Foley

Taxonomy search filter To help users work faster, each taxonomy has a search filter that searches the entire taxonomy recursively. Using the search field, you can enter label or part of a label, and when you select Enter the matches are displayed to allow you to apply the filter. Pinning often used taxonomy items Users who find themselves using the

Customizing the Detailed List view

Published March 15th, 2025 by Elaine Foley

Customizing the Detailed List Select Detailed list under the Views node in the configuration tree to configure the Detailed list view. The number of columns in the Detailed list view can be changed by changing the value in the Number of columns field. Having added columns you can define their content by clicking on a column with undefined content in

Sorting archive content in Fotoware

Published February 21st, 2025 by Elaine Foley

The content in the Fotoware archives can be sorted by modification time or filename in ascending or descending order. To change the sorting method, select from the options in the Sort by drop-down list.  

Sharing bookmarks with others

Published March 21st, 2025 by Elaine Foley

If you have privileges to share bookmarks, you can share these with other users of the Pro interface to give them one-click access to perform common searches on the DAM system. How to share a bookmark When you've created a bookmark, clicking on the share icon on that bookmark makes that bookmark available for other FotoWeb Pro users in the system. T

Integrations

Published March 2nd, 2025 by Elaine Foley

Optimizely This Optimizely plugin integrates Fotoware PicturePark ContentPlatform DAM with Optimizely CMS and Commerce platform. For more information, see Optimizely plugin.

Content Browser

Published February 25th, 2025 by Elaine Foley

The Content Browser displays all Content Items. Your users will work in this area, searching, downloading, sharing content.

Content Permission Set Assigned Condition

Published March 1st, 2025 by Elaine Foley

The condition Content Permission Set Assigned checks if a permission set is assigned, which will give access to specific user roles e.g. Check if permission set "SocialMedia-AllAccess" is assigned to ensure that publication information (platform, date, tags, post) is updated. Triggers the moment the selected Content Permission Set is assigned to any

Assigning InDesign Extension access to groups

Published February 28th, 2025 by Elaine Foley

To allow users to make use of the Adobe InDesign Extension, they need to belong to a group which is given the InDesign Editor permission, as shown in the screenshot. Further, users need Place permission on each individual archive from which they should be allowed to place assets into the InDesign layout.  

Metadata Field

Published March 11th, 2025 by Elaine Foley

A Metadata Field in Picturepark is field added to Schemas or availalbe on File Types (Content Schemas) which hold metadata values. The fields are displayed as fieldpath which has the syntax layerId.fieldId. For File Types the syntax is fileType.fieldId.

Overview of webhooks available through the Firehose API

Published March 12th, 2025 by Elaine Foley

With an API license, FotoWeb can trigger webhooks on a number of system events: When a user signs up When assets are published, e.g. to a CMS, and when such an export is revoked When assets are dragged and dropped to an external system In connection with the Fotoware shopping cart When assets change in the Fotoware system FotoWeb also supports webho

Using an archive as a workflow destination

Published February 28th, 2025 by Elaine Foley

An action can be configured to copy files from its original archive to another archive on the server. This is set up in the site configuration: Go to the Actions tab and create a new action. Then go to the Destination asset tab and choose Archive as the destination type, and choose the destination archive in the drop down list below.  

FAQ: Is Multi-factor Authentication MFA supported?

Published February 23rd, 2025 by Elaine Foley

OpenID Connect offers support for multi-factor authentication (MFA), which must be implemented following the required metadata requirements of the OIDC provider protocol of the customer. We have surveyed customers multiple times last year with regard to their preferences and supported technologies, and the final verdict was that OIDC (as the more mo

Controlling which files to index by creating filters

Published February 25th, 2025 by Elaine Foley

How index filtering works By default, Index Manager will try to include all files in a document folder that is attached to an index. However, you can use a file name or search filter to control precisely which files are included or excluded from the index. There are two types of filtering available:  File name filters are used to include or exclude

Processing assets using Actions

Published February 21st, 2025 by Elaine Foley

Your system may have been configured with various actions that process pictures, transfer files, and perform other workflow operations. This topic explains the basics of such workflows and how they work. Note Workflows are configured individually for each FotoWeb site.     Choosing files to process in a workflow To process files in a workflow, start

How picture conferencing works (Legacy)

Published March 3rd, 2025 by Elaine Foley

Legacy note: This feature is deprecated and was discontinued on July 1, 2021. Versions released after that date will not contain this feature. What is a FotoWeb Screen? A screen is a shared display of one or more images or a slide show to which users can add and remove images using smartphones or tablets. Any user who can access the FotoWeb home scr

Rating assets

Published March 13th, 2025 by Elaine Foley

Overview How to quickly rate and set the status of the assets you've selected. Rating assets Having made a selection of files, you can rate them quickly in several ways: Open the Metadata menu and choose Set Rating on all selected Right-click one of the selected thumbnails and choose Set Rating on all selected Use the keyboard shortcut: Ctrl-1 to Ct

Adding metadata to an asset using a taxonomy

Published March 20th, 2025 by Elaine Foley

How to use predefined content in a taxonomy when adding metadata to an asset in the main FotoWeb interface. To learn how to add metadata to assets using taxonomies in the Pro interface, see Adding metadata to assets using a taxonomy. Adding metadata using a taxonomy If you have been given permission to edit the metadata of assets in an archive, you

Reference to all features available on the action bar

Published February 21st, 2025 by Elaine Foley

When you select assets in the main FotoWeb interface, the action bar shows everything you can do with the selected assets. The options available will depend on how your system administrator has configured the archive. Below is a list of all the functionality available, with links to the relevant topics that describe the individual features. Availabl

Managing pictures that have been exported to a CMS

Published February 26th, 2025 by Elaine Foley

Managing exports From the Tools menu (cogwheel icon), go to Manage exports. This opens the complete list of all the pictures that have been exported from the archives where you have CMS export privileges. Tip: To manage the various exports of a single picture, select it in the grid to open the Description page. Select Actions and choose Manage Expor

Restoring metadata for an asset version

Published March 14th, 2025 by Elaine Foley

Access requirement: To work with version control you need access to the index(es) and you must  create an archive that points to the index(es)   for which version control is enabled. In FotoStation, you can restore the version's metadata or restore both content and metadata for a version. You can use this functionality for all versions of an asset e

Placing assets in a CMS

Published March 16th, 2025 by Elaine Foley

The CMS Export module in FotoWeb offers the possibility to export any picture or graphics file to a Content Management System. In the process a user can resize, add effects and otherwise customize the appearance of the exported picture. When a user exports a picture for embedding in the CMS, FotoWeb creates a permanent link to a cached version of th

Adding metadata to one file at a time

Published March 13th, 2025 by Elaine Foley

Legacy Notice This topic describes a way to add metadata that has since been replaced with a more powerful metadata editor. While you can still use this method, the updated metadata editor has a number of improvements over the old one. Learn about the new editor experience in the  Editing Metadata in FotoStation topic. How to do it Select one file t

Sorting assets in an album

Published February 22nd, 2025 by Elaine Foley

Overview How to reorder the assets in an album in the Pro interface. Sorting the assets in an album To sort the assets in an album, first drag the album from the right side panel to the tab area above the grid to create a new tab for it. To be able to drag the album, click on the corrugated left bar in the album and drag. With the Grid view active (

How offline configurations work

Published March 15th, 2025 by Elaine Foley

LEGACY NOTE: This guide describes legacy functionality in FotoStation. In new versions of FotoStation configurations are maintained and downloaded to the client over FWP. Please refer to  Creating and maintaining centralized FotoStation configurations   for updated documentation. When configured to download its configuration from a server, FotoStati

Defining search synonyms in Index Manager

Published February 25th, 2025 by Elaine Foley

Managing synonyms Where: C:\Programdata\Fotoware\Index Manager\Index Control\THESAUR.XML The thesaurus file is not enabled by default, and after installation, you will find that it is called Sample-THESAUR.XML Renaming the file to THESAUR.XML will enable it, but you will have to completely rebuild your indexes to incorporate the changes. Since it's

Setting asset status in Fotostation

Published March 13th, 2025 by Elaine Foley

Setting asset status Having selected a number of assets, you can set their status in several ways: Open the Metadata menu and choose Status Right-click one of the selected thumbnails and choose Status Use the keyboard shortcut: 1 to 9 to sets the status of the selected assets. Clear the status by pressing 0. Having applied a status to your assets, l

How to switch between Fotoware Pro and the main Fotoware interfaces

Published February 22nd, 2025 by Elaine Foley

To switch from Fotoware Pro to the Main user interface Select the Fotoware name and logo: Note: The FotoWeb logo may have been replaced with a custom company logo. To switch from Fotoware to Fotoware Pro Select the Pro icon: If you cannot see a Pro link in the top menu, your user account is not licensed to use the Pro interface    

Fieldset Field

Published February 25th, 2025 by Elaine Foley

The Fieldset field shows a group of fields configured as a Fieldset schema. For example, for an address, you need three fields: Street (text), Zip (number), and City (text), which you can group as one field (*fieldset) Address. This grouping allows you to have a set of fields for adding address information always available as one field (*fieldset).

Rebuilding an index

Published February 25th, 2025 by Elaine Foley

When to consider rebuilding the index Generally speaking, an index should never have to be completely rebuilt. When an optimization schedule is set for the indexes on the server, the indexes are automatically pruned to perform their best. However, some situations such as disk failure, for example, can cause an index to become corrupted. In these cas

Business Rule Automation

Published March 1st, 2025 by Elaine Foley

A Business Rule can execute actions when certain conditions are met. For each business rule you define general information (name, id, tracing, status), one or more trigger points (update or creation of content items, replacing of a file or via schedules), conditions (what should the business rule check e.g. metadata changed), transformations (e.g. t

Interface

Published March 3rd, 2025 by Elaine Foley

Available methods Information method GetSmallLogo method GetLargeLogo method Search method FileInfo method Download method Getting Previews

Web Application or API authorization

Published March 29th, 2025 by Elaine Foley

Web application or API This variant of the authorization process is for web applications or web APIs (from now on called web apps) containing code executed on the server side, such as PHP, ASP.NET, Python, or Node.js. A web app is a confidential client because it can securely store a secret on the server side without exposing it to users and user ag

Admin Training

Published February 26th, 2025 by Elaine Foley

Dieses Admin Training kann an alle Poweruser weitergeleitet werden. Damit sollten sie einen Einblick in die Picturepark Content Platform erhalten und das Know-how für die Arbeit mit der Content Platform aufbauen. Zu jeder Aufgabe ist die entsprechende Seite aus dem Benutzerhandbuch vermerkt, so dass Sie bei Bedarf Themen nachschlagen können.

GetSmallLogo method

Published April 4th, 2025 by Elaine Foley

URL http://servername/ArchiveAgentPath/GetSmallLogo Parameters None Return value An image file in JPEG, GIF or PNG format representing the logo of the company running the agent.

Tools to test webhook requests

Published March 12th, 2025 by Elaine Foley

Several services exist that can create an endpoint to which you can send a webhook to inspect and parse it. A freely available service is pipedream.  Commercial, supported alternatives include Zapier and Microsoft Azure Logic Apps. Note: Zapier customer data is sent to and stored in the United States. 

Business Rule Condition: Number Compare

Published February 25th, 2025 by Elaine Foley

The condition Number Compare checks if a specific metadata field contains a number that is less, less or equal, equal, greater, greater or equal to a specific value e.g. Check weather the resolution is greater or equal 300 dpi to meet the website requirements before pushing content to the website (handled via separate integration). A field value of

User guide: Dropping assets from FotoWeb to a third-party system

Published March 12th, 2025 by Elaine Foley

Supported user types This functionality is available in both the Standard and Pro FotoWeb interfaces. Authenticated FotoWeb users require a Plus or Pro user license in FotoWeb, and they need Place permission in the archive from which they are dropping assets. Bear in mind that the following instructions are generic - users need to understand how Fot

Rescanning document folders in an index

Published February 25th, 2025 by Elaine Foley

When to use the rescan feature On very rare occasions, and depending on how the system has been configured, it may be that Index Manager's indexing engine does not automatically detect files in the document folders in an index. This can happen if, for example, there's a lot of I/O on the drives that the server is indexing, so that the service that n

Rotating pictures

Published May 8th, 2025 by Elaine Foley

If you have been given permission to rotate pictures in an archive, you can select one or several pictures and use the Rotate buttons in the action bar to rotate them in steps of 90 degrees. You don't have to worry about quality loss in JPEGs since the rotation is based only on EXIF data. This makes it possible to rotate even very large files quickl

Using code replacements for quick metadata input

Published March 13th, 2025 by Elaine Foley

How SmartReplace works FotoStation offers SmartReplace, a code replacement feature that lets you define short codes for quick input of metadata. This is especially useful if you cover sports events, for example. Using SmartReplace you can quickly insert a player's jersey number in any metadata field and have FotoStation fill in the player's name and

Where do Fotoware applications store soft-crop information?

Published February 24th, 2025 by Elaine Foley

Fotoware software allows storing of soft-crop information in metadata. This way, it is possible to create a suggested crop without physically altering image data or stripping information away from a file. Hence, a workflow can be configured to crop a copy of the file, while the original file remains untouched with the suggested crop intact. Soft cro

Exporting a picture to your CMS

Published February 26th, 2025 by Elaine Foley

How to export an asset to your CMS To export a picture for use on your CMS, select it in the grid and choose Export in the action bar. You can only export a single asset at a time. If multiple files are selected in the grid the Export button will show. You can also export a picture from the Details page by selecting Action and choosing Export. Expor

Creating a screen for picture conferencing (Legacy)

Published February 23rd, 2025 by Elaine Foley

Legacy note: This feature was discontinued on July 1, 2021. Versions released after that date don't contain this feature. Creating a screen To create a screen, first go to your FotoWeb site. If you see the login page, click on the Screens icon in the lower right corner and then choose Create screen: If you see the Home page with archives and albums,

Managing the behavior of taxonomy items

Published May 9th, 2025 by Elaine Foley

Changing taxonomy item properties Navigate to the item you want to edit and select the Edit taxonomy item (pencil) icon.    Enter new values in the following fields, as required:  Label -This is the label that the user sees in the taxonomy tree when navigating. Value -Enter a value for the taxonomy item. Description -Optional field. You can enter a

Deleting an album

Published February 22nd, 2025 by Elaine Foley

How to delete an album in the main interface First, open the album you want to delete. Click the trashcan icon in the left side panel and then click it again to delete the album. This will mark the album as deleted. Users with access to the album will no longer be able to open it and view its contents, and the album itself will be permanently purged

Administrator guide: Configuring your application for FotoWeb Drag and drop export

Published March 12th, 2025 by Elaine Foley

Configuring your application Bear in mind that the following instructions are generic; integrators are advised to create documentation for system administrators based on the points below. That way thay can receive full instruction on the configuration of the third-party application also to make the integration work as expected. FotoWeb uses a URL Re

Getting the link to an exported picture

Published March 20th, 2025 by Elaine Foley

Overview How to re-obtain the link to a previously made export to your CMS. Obtaining the link to an exported picture To obtain the link to a picture that has already been exported, click on the blue Clipboard icon in the list. Then either select the link and use Ctrl-C to topy it to your clipboard, or click on the little "book" icon to automaticall

Processing assets using Actions

Published May 8th, 2025 by Elaine Foley

Your system may have been configured with various actions that process pictures, transfer files, and perform other workflow operations. This topic explains the basics of such workflows and how they work. Note Workflows are configured individually for each FotoWeb site.     Choosing files to process in a workflow To process files in a workflow, start

Setting up SSO with Microsoft Entra ID

Published October 21st, 2024 by Elaine Foley

Configuring SSO with Microsoft Entra ID Note: It can be useful to set up a local FotoWeb account as a FotoWeb Administrator with full access to Site Configuration. This account is needed to log in to your Fotoware site if the application key has expired and/or SSO does not work anymore. You need a local FotoWeb Administrator account to be able to re

Setting asset status (FotoWeb Pro)

Published February 27th, 2025 by Elaine Foley

To set the status asset status, start by selecting one or more assets.  Next, open the Asset information panel, keyboard shortcut T. Finally, click on the colored Status bar at the top of the Information tab and choose a status. The status is applied immediately - there's no additional saving required. Did you know: Archive content can easily be fil

Branding the site

Published February 20th, 2025 by Elaine Foley

How to brand a Fotoware site You can make simple branding changes to the Fotoware interface using industry-standard CSS. You can change the color scheme, fonts, and other design elements to fit your corporate profile. You can also replace the Fotoware logos on the site with your company logos and select a header image for the home page and you can c

Choosing a project server for FotoStation projects

Published March 4th, 2025 by Elaine Foley

Changing the FotoStation project server By default, Operations Center uses its own internal SQL database for hosting FotoStation projects. However, if you're already running a SQL server in your network you can change the configuration to use the external SQL server instead: Open Operations Center Settings and go to the Project Server node. Select U

Browsing subfolders in an archive

Published March 16th, 2025 by Elaine Foley

Overview Learn how to browse the folder structure of a FotoWeb archive using FotoWeb for iPad. Folder browsing When you've opened up an archive a folder icon will show in the top bar next to the FotoWeb logo. Tapping on this opens up the folder menu where you can drill into the folder hierarchy. When browsing folders you only see files in the exact

Customizing print templates

Published March 15th, 2025 by Elaine Foley

About the print layout templates A print layout template allows for very flexible customization of the page layout when printing your pictures from FotoStation. You can freely change the number of labels (placeholders for image and text) on a page, the position of the image within the label, add up to 256 text fields in a label with field values, an

Adjusting image hue and saturation

Published March 3rd, 2025 by Elaine Foley

Hue and saturation adjustment In Color Factory Settings, expand the relevant channel and select Color & Contrast.  Open the Hue & Saturation tab. The following dialog appears. On this tab you can change the hue, saturation, and luminance globally or for a specific color.    

Requiring users to accept terms and conditions when downloading assets

Published March 1st, 2025 by Elaine Foley

NOTE: This feature requires a FotoWeb Enteprise license. To configure the site so that users must accept terms and conditions when requesting a download: Go to Tools (cogwheel icon) > Site Configuration > Appearance > Renditions. In the Downloads section, select one of the following options:  Never: Never request approval of terms and condi

Adding users to a group and setting group rights

Published February 24th, 2025 by Elaine Foley

Creating a group and adding users to it To create a group, open the Tools menu (cogwheel icon) and choose Manage Users/Groups. Select Add new group button. Name the group and choose the default license to apply to users imported into it. Using the Access drop-down menu, you can also make the group a member of another group. Users and groups can be r

Enqueue Create Embed Action

Published March 2nd, 2025 by Elaine Foley

The Enqueue Create Embed Action automatically create embeds for sharing content. This is especially useful for integrations, e.g., a CMS requires an embed link for a specific content , and for marketing operations, e.g. so users can easily pick embed links for distribution of files in ads, social media or mailings. The Business Rule will execute, an

Quickly searching in FotoStation

Published March 13th, 2025 by Elaine Foley

Quick Search FotoStation has a search field in the main program window that lets you enter search strings in a quick and straightforward manner. This field is called the Quick Search field. Searching in this field is often useful when working with smaller archives or when you don’t need to perform a highly specific search. However, it is possible to

When logging in with a FotoWeb Pro user license, all I see in Internet Explorer is a blank page

Published March 3rd, 2025 by Elaine Foley

Symptom When logging on to FotoWeb with a user account that has a FotoWeb Pro user license, Internet Explorer only shows a blank page. Cause When accessing FotoWeb on an intranet, Internet Explorer defaults to Compatibility View for intranet sites, which effectively makes it impersonate Internet Explorer 7. FotoWeb Pro does not support Internet Expl

Using the Shopping Cart API

Published March 11th, 2025 by Elaine Foley

All requests in the shopping cart API are made on behalf of a customer (who is also the request user) and therefore require authentication as that user. Every user (except the Guest user) has a personal shopping cart and a personal order history. When adding items to the shopping cart, the user must have "Order" permission on the assets being added.

How to connect to an Index Manager archive

Published March 29th, 2025 by Elaine Foley

Connecting to an Index Manager archive Note: FotoStation Client 8.0 requires Index Manager 8.0. It cannot connect to Index Manager 7.0.Thus, in environments where you need to update both server and client to version 8.0 you should first update the Index Manager server and then migrate the FotoStation clients. FotoStation 7.0 clients will be able to

Running a slideshow on a FotoWeb screen (Legacy)

Published March 16th, 2025 by Elaine Foley

Legacy note: This feature was discontinued on July 1, 2021. Versions released after that date don't contain this feature. Overview How to pick files in FotoWeb for iPad and display them in a slideshow on a FotoWeb screen. What are screens? Using a computer in your network you can access your FotoWeb server (it has to be the same server that your iPa

Markdown syntax reference

Published March 20th, 2025 by Elaine Foley

Markdown reference Formatting Entered text Published text Bold This is how you **bold** text. This is how you bold text Italics This is how you *italicize* text. This is how you italicize text Bulleted lists * Bullet one (don't forget a space after the asterisk) * Bullet two Bullet one (don't forget a space after the asterisk) Bullet two Numbered li

Configuring the site database

Published March 1st, 2025 by Elaine Foley

An SQL database is needed only when using the reporting feature. FotoWeb uses a SQL database for storing activity logs. The topic deals with configuring a working connection to the database. Tip: If you do not wish to use activity logging, you can omit using an SQL server altogether. In this case, you should disable all activity logging in the site

Updating asset metadata on ingestion to an archive

Published February 20th, 2025 by Elaine Foley

Access Requirement: The administrator user needs the Manage archives permission to access the Apply Metadata Macro option in archives. For more information, see  Assigning administrative privileges to a group .  About updating asset metadata on ingestion Updating asset metadata on ingestion is a quick and easy way of automatically adding metadata to

Creating workflows using actions

Published March 14th, 2025 by Elaine Foley

What are actions? Often when you work with a number of files, you perform the same tasks repeatedly. For example, it could be that you want to resize several images and add new metadata before you upload the resized images to a web server using FTP. In FotoStation it is possible to create an action that can perform these and many other tasks in a si

Toggling light and dark mode in Fotoware

Published April 1st, 2025 by Elaine Foley

You can toggle between light and dark mode after logging in to Fotoware. Select the User menu icon. In the menu that opens, select Dark, Light, or Autoin the Interface Style section. Select Auto to make Fotoware match the light/dark mode set globally in your operating system.       

Choosing where to place FotoWeb in your network

Published March 2nd, 2025 by Elaine Foley

Overview This topic discusses how your FotoWeb can be implemented in your network and the effect this has on security. Implications of securing a web server Running a web server on the Internet requires knowledge about many security issues. FotoWeb has been designed to fit into the security model of Windows. The concepts for managing security in Fot

FAQ: What authentication flows are supported?

Published February 23rd, 2025 by Elaine Foley

Picturepark Open ID Connect provider supports Authorization Code Flow with PKCE, an OpenId Connect flow designed to authenticate users in native or mobile applications. PKCE, pronounced “pixy” is an acronym for Proof Key for Code Exchange, which does not require users to provide a client_secret. The standard Authorization Code flow would require thi

Search: Find Items with Geo values not possible

Published February 25th, 2025 by Elaine Foley

This is not working as Geo Point fields are not available in the search , but only in filters. You will also not find a setting for "search" in the geo point field configuration. The code itself is correct. corporateInformation.location.lat:47

Order Webhooks

Published March 11th, 2025 by Elaine Foley

Webhooks make it possible for third-party integrations to be notified and perform additional automated actions triggered by certain events in FotoWeb. The following events related to orders and the shopping cart can trigger webhooks: Changes in the shopping cart Submission of the shopping cart to an order Approval of an order Webhooks are triggered

FotoWeb session handling

Published March 1st, 2025 by Elaine Foley

On the Login and Sessions page, you can manage how a user logs in to a session.  From the Tools menu (cogwheel icon) go to Site Configuration > Security > Login and Sessions.  Enter a username or email address in the Search field to find a specific user. Details for the user are displayed underneath.  To end the session for the selected user,

Search: Find Items with Layer not Assigned

Published February 25th, 2025 by Elaine Foley

This will find all Content Items where the value "Basic Information" is not present in the field that stores all assigned layers "layerSchemaIds". -layerSchemaIds:BasicInformation To check if a field or layer is not available you negate the value with a dash The syntax is based on Elastic Search Boolean Operator Logic: https://www.elastic.co/guide/e

Creating a user

Published February 28th, 2025 by Elaine Foley

Follow the steps below to manually create a user in FotoWeb. If you would prefer to import users and groups from your existing active directory, see Configuring Authentication Providers and Single Sign-On in FotoWeb. Adding a user Go to the User Management console: Open the Tools menu (cogwheel icon) and choose Manage Users/Groups. In the view that

Recommended software installation order

Published March 17th, 2025 by Elaine Foley

Index Manager When installing a Fotoware DAM system, at the very least you will need to install and configure Index Manager, and a type of client software - typically FotoWeb or FotoStation, or both. As the System architecture guide explains, Index Manager is the file system crawler that extracts metadata and "feeds" metadata to the other components

Common Schema Settings

Published March 2nd, 2025 by Elaine Foley

Property Description Status Content & List Items Content search Index List Item search index The Status shows if the metadata, display pattern, and all content and list items, the information used for searching and displaying values are up-to-date. The red icon indicates that the index is not up to date. Searches cannot work properly. A full re-

Showcasing an album to all who come to the Fotoware site

Published March 20th, 2025 by Elaine Foley

When a user has been given access to show albums on other users' homepage, when sharing the album he can choose to show the album on the homepage that users see after logging in to FotoWeb. If the FotoWeb site allows guest access, unathenticated users will have access to this in the same way as an authenticated user, and web search engines such as G

Configuring site behavior

Published March 2nd, 2025 by Elaine Foley

About FotoWeb sites A FotoWeb server can host a number of sites. Each site is configured to respond to a host name and IP address that you configure. For example, you may have one site that hosts your company's internal assets while another site is used to showcase content to the public. It is also possible to host this content on the same site and

Relying Party

Published March 11th, 2025 by Elaine Foley

Relying Party (short: RP) is an app that outsources the authentication of users, which is Picturepark itself. Picturepark does not handle authentication but outsources authentication to the Picturepark IDS or any trusted Identity Provider configured in the system.

Search: Find Items with specific values in text fields

Published February 25th, 2025 by Elaine Foley

Will find all Items with multiple specific values in text fields. corporateInformation.note.simple:(lorem OR ipsum OR tmp) corporateInformation.note is the fieldpath > layer CorporateInformation, field note The fieldpath extension simple tells Picturepark to look for the value from the simple analyzer, usually the default for non-translated text.

Example: Creating a taxonomy for a collection of cars

Published February 21st, 2025 by Elaine Foley

At the outset, we have a FotoWeb archive that contains a collection of pictures of cars from different manufacturers. We will be using custom-made fields for tagging these pictures using labels that we define in the associated taxonomies. Before you begin, these fields must be renamed in Site Configuration > Metadata > Metadata Setup.  Field n

Connecting to Index Manager archives

Published March 13th, 2025 by Elaine Foley

Articles Clearing server credentials Configuring a proxy connection for network requests How to connect to an Index Manager archive

Examples of valid and invalid chains of sub actions

Published March 14th, 2025 by Elaine Foley

Overview Practical examples that illustrate how to and how not to configure actions. Do's and Don'ts As described in a preceding topic it is important to make sure that the order in which the sub actions are performed is correct. If a sub action chain is not valid, a warning will normally appear when you try to use the action. Note that even if a su

Content permission sets

Published March 2nd, 2025 by Elaine Foley

💡 Permission on Content Items (who can download, edit, view) Content Permission Sets are applicable to all Content Items. Users can only apply these if their user roles are listed with at least Apply permission in the Permission Set Permissions of each permission set and if they have sufficient access to the content item. Permission What does it mea

Choosing when a channel runs

Published March 4th, 2025 by Elaine Foley

Run schedule settings In Color Factory Settings, expand the relevant channel and select Input & Output Options.  Open the Run Schedule tab. The following dialog appears. By default, once a channel has been activated it will process files in the input folder the moment they arrive. However, if you want to configure the channel to run at a specifi

Creating metadata taxonomies

Published March 25th, 2025 by Elaine Foley

This guide provides a complete overview of how to enable taxonomies for metadata fields, define the content of taxonomies, and use taxonomies for navigation, metadata input, and when searching for assets in your DAM system. Enabling taxonomies for fields and assigning them to archives requires administrator access. Once taxonomies have been enabled

Content Relation Items Changed Condition

Published March 1st, 2025 by Elaine Foley

The condition Content Relation Items Changed checks if any Content Items were removed or assigned from a specific relationship field e.g. check if Press Kit material changed and trigger validation of the new material (assign Review Layer, note with order and appropriate permissions).  Triggers the moment anything changed in the provided Relationship

Content Schema Condition

Published March 1st, 2025 by Elaine Foley

The condition Content Schema checks if the content schema is matching a specific schema e.g. Check if for audio and video files the permission set is assigned that gives access to the multimedia team or check for Content Schema "Images" to find all images. Triggers the moment the selected Content Schema is found.  Use Content Schema inside AND/OR to

Organizing photo shoots using jobs

Published March 14th, 2025 by Elaine Foley

Overview How to use jobs to keep track of pictures from individual photo shoots. About jobs Jobs are groups of files acquired from a source using the Acquire function in FotoStation. A uniquely named job is created every time you acquire files, and these collections are made available for viewing in the Jobs side panel. When accessing the Jobs side

Rotate Action

Published March 2nd, 2025 by Elaine Foley

You cannot select this rotate action or define properties, as it is automatically applied with predefined settings in Picturepark. Images are auto-rotated based on their Exif values.

Regularly optimizing indexes for performance

Published February 25th, 2025 by Elaine Foley

What is optimization?  While an index is being used, files are removed from the document stores and new files are added, making it necessary to write to the index files constantly. When files are removed, the existing index entries that refer to those files are marked as unused, and these unused entries can easily add up over time, causing the index

Adding contact and legal information to a site

Published March 1st, 2025 by Elaine Foley

When running a public website you may be obliged by law to include contact information, terms of use, and your company's privacy policy on the site. Even if this is not the case, it's good practice to provide a simple way for website visitors to get in touch. Adding terms and conditions to your website Go to Tools (cogwheel icon) > Site Configura

Defining custom-size downloadable previews (Quick Renditions)

Published February 28th, 2025 by Elaine Foley

Quick Renditions are predefined sizes that you can set as an administrator. They allow users to download a preview of the image in the DAM system with a single click. Although somewhat similar to processing profiles, Quick Renditions only creates a resized copy of the original asset and delivers it to the client with an optional watermark - no addit

September 2024

Published February 23rd, 2025 by Elaine Foley

Fotoware as a Service - September 2024 update Deployment This release is being gradually deployed and will be available on all tenants soon.  Improvements You can now decline consent at any stage of the process when filling in a consent form. When creating a consent form template, you can define whether or not to give the recipient the option to upl

Adding support for custom file types

Published March 1st, 2025 by Elaine Foley

How FotoWeb handles custom file types FotoWeb has a control file that determines how different file types are interpreted by the system. This file contains a list of all known file extensions, their MIME types, the icons that should be associated with the file type, and other information. By changing this file, you can add support for file types not

Choosing the location of audio and video proxy files

Published March 1st, 2025 by Elaine Foley

With the optional audio and video module, FotoWeb creates proxy files - copies of the original files are encoded to play back on all platforms. Video and audio proxy files are stored in a configurable location on the server. Because the proxy folders can become very big, it's important to place them on a drive that has sufficient storage available.

Troubleshooting the installation of the Fotoware Extension for Adobe InDesign

Published March 3rd, 2025 by Elaine Foley

The Fotoware Extension for InDesign can be enabled by users after they have installed the FotoWeb Desktop suite. For more information, see Enabling the Fotoware plugins for Adobe Creative Cloud on your computer. If following the steps outlined in the article above results in an error, the following steps can be taken to remedy the problem: Using Win

Creating archive navigation using SmartFolders

Published February 27th, 2025 by Elaine Foley

What are SmartFolders? SmartFolders help users perform advanced predefined searches in an archive with a single click. Similarly to the folder navigation that can be enabled on archives, it provides a way to create a meaningful structure of "folders" that, when clicked, in reality execute a predefined search on the server and returns the result. A u

Excel Updates

Published February 20th, 2025 by Elaine Foley

You can import values via Excel. You can export values in Excel. This App was formerly called Data Exchange or Excel Roundtripping App. The Excel Roundtripping App is developed by Picturepark and saves you time when updating content or metadata. You can export data such as Content Items, content metadata, and List Items on a massive scale, editing t

Searching for albums

Published February 22nd, 2025 by Elaine Foley

To search for a particular album or albums, go to the Albums page and use the search field in the top menu bar. You can search for the album name, description, and any tags you've added to it. Note: The search results will display only the first 100 album hits.  

Enabling processing of files that are downloaded

Published February 27th, 2025 by Elaine Foley

Assigning a processing profile to your archive You have the possibility to choose whether files downloaded directly from the archive should be given additional processing before delivery. Processing profiles can also be used to process a file that a user places in an InDesign layout using the FotoWeb Desktop Extension for Adobe Creative Suite.  Star

Approve user

Published February 27th, 2025 by Elaine Foley

When a user registers and has confirmed his email address, an administrator has to review and approve the user. If a user does not get reviewed, he is not able to access the Content Platform. To set a user as reviewed, you have to navigate to the menu “Access” and then to “Users”. In the users tab, you can now filter for the authorization state “To

Color Factory editions

Published March 3rd, 2025 by Elaine Foley

Editions Color Factory Professional Color Factory Enterprise Architecture:     Simultaneous processing in several channels     Channel prioritization File support:     Image support Adobe PSD layer support Adobe PDF processing Vector graphics and special formats support* * Requires 3rd party software     Movie support 16 bit image processing 16 Bits

Finalizing your settings and exporting the picture to your CMS

Published March 20th, 2025 by Elaine Foley

Overview How to complete the export from FotoWeb so that you can embed the link or iframe in your CMS. Finalizing the export Having chosen your export options, click on the Publish button in the lower right corner of the export module to perform the actual export and generate links to the picture that can be used in your CMS system. When a file is e

Text

Published March 2nd, 2025 by Elaine Foley

In the Text field, you can insert text, numbers, and special characters, which means unstructured information, as the user can write whatever they want - even High Valyrian, Valar morghulis, which almost nobody understands. Text fields, therefore, should have a clear label indicating their purpose, for example, Public social media description (avoid

Installing FotoWeb Desktop plugins

Published February 24th, 2025 by Elaine Foley

What is FotoWeb Desktop? FotoWeb Desktop is a suite of desktop applications that extend the functionality in FotoWeb to Windows and Mac platforms. The suite includes: The FotoWeb Deskop Uploader, which lets users easily upload files from their local desktop to a FotoWeb archive. User authentication implies that a system administrator can control whi

How to tell how many users FotoWeb is licensed for?

Published February 23rd, 2025 by Elaine Foley

To easily tell how many users FotoWeb is licensed for and how many sites are in use, open either the FotoWeb Settings app or the Operations Center Status app. Select License information (under Fotoware FotoWeb in the Operations Center Status app) to display licensing and site information. Note: Users that are deactivated (disabled) still count as li

Search: Find Product Information in Translated Description

Published February 24th, 2025 by Elaine Foley

Searching for a value inside the description, which is a translated text field, works in advanced search mode with the syntax: productInformation.description.en:Blueberry* You can provide the whole value as an exact match (including letter casing) or work with wildcards (value*). Be aware the first character of the value must match (b!=B) as you can

Changing the expiry date of an exported picture

Published March 20th, 2025 by Elaine Foley

Overview How to change the expiry date of a picture exported for use in a CMS. Changing the expiry date of an exported picture Sometimes it may be practical to be able to change a picture's expiry date. For instance, you may be using purchased pictures on your web site for which you only have usage rights in a certain period of time before the licen

FAQ: Is Azure AD supported as Open ID Provider?

Published February 23rd, 2025 by Elaine Foley

The Open ID Connect implementation for Azure AD suits the Picturepark implementation. Azure AD is officially tested and supported.

Enabling taxonomy navigation in an archive

Published February 21st, 2025 by Elaine Foley

Archive navigation Open the relevant archive and select Settings. In the Archive details view, open the General tab. Turn on the Taxonomy navigation toggle.  All the metadata fields created on the system are listed. Turn on the toggle for the fields you want to expose for navigation in the archive.  Select Save. What's next? Now you can define conte

Processing of bitmap files

Published March 3rd, 2025 by Elaine Foley

Bitmap file handling Where: Channel | Input File Formats | Other Formats tab By default, bitmap files will be moved directly to the global UNKNOWN folder, but you may also copy the file to the output folder, applying all processing not including manipulation of the image data. Hence, files may be routed, captioned (as the caption is stored in a tag)

Selecting images during a slide show

Published March 28th, 2025 by Elaine Foley

Overview This how-to explains how you can use slide shows to make image selections. Selecting images during a slide show During the slide show, you can select images. Press Spacebar on the keyboard to select the image that you are currently viewing. The selection is illustrated by a frame around the image. By using this functionality you can select

FotoWeb Authentication with Active Directory Federation Services (ADFS)

Published February 28th, 2025 by Elaine Foley

This is the recommended way of connecting FotoWeb to an on-premises Active Directory and allowing users to sign in to FotoWeb with their Active Directory accounts. Setting up and managing Active Directory and Active Directory Federation Services (ADFS) efficiently and securely can be demanding. This approach is recommended for organizations that alr

Editing images with the Fotoware plugin

Published February 26th, 2025 by Elaine Foley

The image editor is a general-purpose tool for editing and adjusting images. It has some quite effective tools for filtering out dust and reducing image noise. It can also be used to crop, rotate, and perform many types of color correction and processing that are useful for producing a good result. The toolbar and menus give access to all operations

Search: Find Items with Tagbox Values

Published February 25th, 2025 by Elaine Foley

This query looks for the fieldId "fullName" from the connected List in a Tagbox (persons) that is on the Layer Corporate Information. You must use this syntax to get a specific value from the tag assigned: layer.tagbox.listfieldid:value corporateInformation.persons.fullName:Joe* You can access values from nested documents following the same approach

Importing pictures from a memory card using the Acquire Wizard

Published March 14th, 2025 by Elaine Foley

Using the Acquire wizard to import pictures The file acquire wizard makes it easy to import files to FotoStation. This feature is particularly useful when importing files from a digital camera, since many operations can be automated, such as renaming of files and the application of a text template or a macro. To import files, click on the Acquire bu

Check required metadata fields sub action

Published March 14th, 2025 by Elaine Foley

Settings This sub action is used to check if text has been entered into one or more specified metadata field(s). It may, for instance, be used before an image is archived to make sure that information has been added to selected fields. This is necessary if, at a later stage, you would like to search for metadata that has been entered into this field

Share

Published February 26th, 2025 by Elaine Foley

Mit Hilfe eines Shares können Inhalte mit externen Benutzern geteilt werden. Um auf ein Share zugreifen zu können, wird kein Benutzerkonto auf der Picturepark Content Platform benötigt. Sie können Inhalte teilen, indem Sie mit der rechten Maustaste auf ein Content Item klicken und “Share” auswählen. Sie können aber auch alle relevanten Content Items

Join By Transformation

Published March 2nd, 2025 by Elaine Foley

The JoinByTransformation allows us to concatenate values with a separator e.g. join the n-grams from the N-Gram transformation.  If you get a string back that you want to use for tagging you should join the values by a comma.  PRO TIPP: If you get various values and want to join them differently, you should do this in the assign value action. Variab

Managing the behavior of taxonomy items

Published February 21st, 2025 by Elaine Foley

Changing taxonomy item properties Navigate to the item you want to edit and select the Edit taxonomy item (pencil) icon.    Enter new values in the following fields, as required:  Label -This is the label that the user sees in the taxonomy tree when navigating. Value -Enter a value for the taxonomy item. Description -Optional field. You can enter a

Creating custom links in the Fotoware user interface

Published March 1st, 2025 by Elaine Foley

Administrators can create custom icons with links to resources that Fotoware users can click on to access. Button visibility can be customized so they're even available for guests. Note: Custom links are available in both the main Fotoware interface and the Fotoware Pro interface Where is this configured? Go to Tools (cogwheel icon) > Site Config

Adding a note to an asset in FotoWeb Pro

Published March 20th, 2025 by Elaine Foley

To add a note to an asset, select the asset and open the Asset information panel (Keyboard shortcut T). By first selecting several assets you can add the same note to the whole selection. Activate the Information tab, click in the Note field and type in the note. Finally click on the checkmark next to the field to save the changes. Tip: Pressing Shi

Search: Find Items with Value in a Field

Published February 25th, 2025 by Elaine Foley

This will find all Content Items where the field is available in the Layer and has a value. _exists_:fieldpath To check if a field is available use exists This functionality is similar to the filter query Exists Filter _exists_:corporateInformation.title.en

Search: Find Items with values in translated fields

Published February 25th, 2025 by Elaine Foley

Adding the text analyzer to the fieldpath allows finding values contained in the text field, ignoring capitalization. You can now also search for the plural values or stems e.g. berries, berr. corporateInformation.title.en.language:berries The fieldpath extension language tells Picturepark to look for the value from the language analyzer, usually us

Fotoware's policy on third-party bundled software

Published March 17th, 2025 by Elaine Foley

As an administrator responsible for installing Fotoware software in your organization you have probably noticed that when installing some of our software you may also get other third-party products installed on the system. These additional components are required to make Fotoware software work as intended. The system requirements for all Fotoware ap

Number Compare Condition

Published March 2nd, 2025 by Elaine Foley

The condition Number Compare checks if a specific metadata field contains a number that is less, less or equal, equal, greater, greater or equal to a specific value e.g. Check weather the resolution is greater or equal 300 dpi to meet the website requirements before pushing content to the website (handled via separate integration). A field value of

Number Sequences

Published March 1st, 2025 by Elaine Foley

A number sequence is used for the creation of increasing customized identifiers for easier referencing of your content and is used in conjunction with a Business Rule. Click number sequence solution here for an example of how a number sequence is used in a Business Rule. Specific Definitions Property Value ID (required) The unique identifier for thi

Schemas

Published March 2nd, 2025 by Elaine Foley

Schemas help capture information in a strictly structured way. A schema is a group of fields that can store different data (similar to a form). Create a Schema Each schema type has some schema-specific settings and also requires different follow-up tasks. Please check each schema type for details. Select Schemas Press + (Create) Choose the desired t

FotoWeb Drag and Drop export

Published March 12th, 2025 by Elaine Foley

FotoWeb can be integrated with desktop applications such as editorial systems to enable users to drag and drop assets into an external app. The desktop application receives the asset and all its metadata and can create a local rendering. Single assets can be dropped, as well as selections of multiple assets. FotoWeb provides the functionality and AP

Adding a custom footer to a site

Published March 1st, 2025 by Elaine Foley

A custom footer can be added to the site to include information that you want to be visible at the bottom of each page on the site. Although extensive contact information can be added to an overlay window on the site, you may want to add certain information in the page footer. Adding a custom footer Go to Tools (cogwheel icon) > Site Configuratio

Action tags in FotoWeb

Published April 2nd, 2025 by Elaine Foley

This article describes all dynamic tags that can be used in metadata macros and dynamically generated file names in actions and marker actions. These tags cannot be used in search expressions. Tags in the namespace task refer to the currently running action or marker action. Tags in the namespace asset refer to the current asset being processed (for

Organizing users into Groups

Published February 28th, 2025 by Elaine Foley

What groups are for Users can be arranged in groups to make it easier to control access to your archives and workflows. The Everyone and Registered Users groups are system default groups and cannot be deleted or modified. Each Fotoware user is a member of the Everyone and Registered Users groups, except for Guest users, who are not considered regist

Preserving the original filename in a workflow

Published March 4th, 2025 by Elaine Foley

Scenario description In many workflows it will be useful to make a record of the original filename of each file that enters the system. There could be renaming operations in place in Color Factory or another system further down the line which means that the file that comes out the other end of the workflow has a different name altogether. With Color

Search: Find Product Information in Translated Description

Published February 25th, 2025 by Elaine Foley

Searching for a value inside the description, which is a translated text field, works in advanced search mode with the syntax: productInformation.description.en:Blueberry* You can provide the whole value as an exact match (including letter casing) or work with wildcards (value*). Be aware the first character of the value must match (b!=B) as you can

Signing up for a FotoWeb account

Published February 25th, 2025 by Elaine Foley

How to sign up When accessing a site with online user registration enabled, you can sign up for an account by following the Register link in the login box. Signups by email invitation: The FotoWeb administrator may also have sent an invitation to sign up to your email address. In this case, follow the link in the email to start the registration proc

Searching for assets

Published February 21st, 2025 by Elaine Foley

When you log in to Fotoware, the site's home page is displayed. There is a large search bar at the top of the screen. When you access an archive, the search bar is located on the top banner: If you are using Fotoware Pro, see Searching for assets in Fotoware Pro. Performing a basic search To perform a basic search, start entering words in the search

Creating an index

Published February 25th, 2025 by Elaine Foley

Creating an index In Index Manager Settings, open Indexes. Expand the group you would like to an index to and select Add Index. The index properties are then configured on the associated pages, (General, Document Folders, Access list, Filters, Fields,and Advanced). If you like you can also group collections of indexes by creating a group and draggin

Showcasing an album on the FotoWeb home page

Published February 27th, 2025 by Elaine Foley

Showcasing an album When sharing an album, a user with permission to show albums on other users homepages can choose to show the album on teh homepage that users see when they log in to FotoWeb. If the FotoWeb server has a portal license, portal (guest) users will have access to this, just like authenticated users, and web search engines such as Goo

String contains condition

Published March 2nd, 2025 by Elaine Foley

The String Contains Condition checks if a string (text, multiline text field) contains a specific value e.g. so users can easily check if a string (text, e.g. filename) contains parameters to use for auto tagging. The Business Rule will check if the string contains the specified value, then executes the action. Prerequisites Existing Content Item wi

Supported File Formats

Published February 20th, 2025 by Elaine Foley

Picturepark supports a wide range of file types. Upload: You can upload any file type to Picturepark; there are no specific file format restrictions. However, system limitations like bandwidth and storage capacity may apply. A preview/thumbnail is displayed for most file types; if a thumbnail cannot be displayed, a file format icon will be shown ins

Working with the Fotoware Extension for Photoshop

Published February 26th, 2025 by Elaine Foley

How it works The Fotoware extension for Photoshop lets you check out files from a Fotoware archive, edit them in Photoshop, and then upload your changes to the server when you're done. You can also create new content in Photoshop and upload it to the Fotoware server using the plugin; you don't need to log in to Fotoware separately to upload newly cr

What do the video transcoding symbols mean?

Published March 20th, 2025 by Elaine Foley

Transcoding pending This symbol indicates that FotoWeb has queued the asset for transcoding. You can adjust the transcoder settings to control the speed of transcoding.  Transcoding in progress The asset is currently being transcoded. Once the process is completed, FotoWeb will replace the thumbnail with a proper video thumbnail. Transcoding failed

Configuring Index Manager to deliver metadata to FotoWeb

Published February 25th, 2025 by Elaine Foley

Index Manager provides search and metadata services to both FotoStation and FotoWeb. When configuring a system that involves both FotoWeb and Index Manager, it is possible to run Index Manager and FotoWeb on separate network servers. This is usually the preferred way to configure the system to achieve the best possible performance. Note: A single Fo

Creating an album

Published February 22nd, 2025 by Elaine Foley

How to create an album and add files to it Start by selecting the assets you want to add to the album. Then drag them over to the Albums section in the right side panel. You can either create a new album by dropping the assets into the area that says "Drop here to create new album" or simply drop them on top of an existing album to add them to that.

Filtering exports

Published March 20th, 2025 by Elaine Foley

Overview When managing your CMS exports, filtering helps you find the precise content you're looking for. Filtering exports Using the filter buttons at the top of the window you can filter the exports by Publish date, Publication, Source, Photographer, Archive and Status. Clicking on either of these and combining settings from different columns make

Disabling leading wildcard characters

Published February 25th, 2025 by Elaine Foley

Disabling leading search characters  Search strings that begin with a wildcard character (#, *, and?) often result in very long search times and, in turn, cause the system to appear less responsive.  You can configure Index Manager to ignore search queries that begin with a wildcard character. This means that any search that starts with a wildcard c

Working with previews

Published March 13th, 2025 by Elaine Foley

Overview Learn how you can use Previews to work more efficiently with your pictures and organize them. What are previews? Viewing images using thumbnails in FotoStation’s image window is useful when you want to get an overview of your archive. However, if you want to take a closer look at an image, you will need to view a larger representation of th

How workflows are set up in Connect

Published March 4th, 2025 by Elaine Foley

Connect is a file flow server application and as such may require some planning before you start configuring it. However, it has been made to make it easy to get started by letting you dynamically change the server and folder locations of your channels if that is called for. However, since setting up a channel is a process that involves several step

FotoWeb browser client requirements

Published March 31st, 2025 by Elaine Foley

Client requirements  Fotoware interface requirements The most up-to-date versions of Microsoft Edge, Mozilla Firefox, Apple Safari, and Google Chrome have been tested and verified to work. Screen resolution 1280 x 1024 or higher  Operations Center requirements These are the requirements for accessing the Operations Center settings apps to configure

Extended search (FotoWeb Pro)

Published March 24th, 2025 by Elaine Foley

To use extended search, click on the (...) icon to the far right in the search field. The overlay that shows lets you fine tune the precise criteria to search for. You can search in specific fields, within a specific time interval, etc. Having made your choices, click on Search to pass the search to the server and retrieve the results. Which fields

Navigating using taxonomies

Published February 21st, 2025 by Elaine Foley

If you're using the Pro interface,see Navigating archives using taxonomies in the Pro interface. Where are the taxonomy trees located? When taxonomy navigation has been enabled for an archive and the taxonomy has been built, users can use the taxonomy nodes for navigation and filtering in the archive. In FotoWeb, taxonomies are displayed in the left

Configuring auto-tagging

Published March 12th, 2025 by Elaine Foley

Auto-tagging can be configured as an action with an Execute webhook source or as an asset ingested webhook. Both use the same URL format to call auto-tagging, and configuration settings are provided as part of the URL in both cases. The webhook URL requires an autotag ID and secret, which Fotoware will provide.  The system administrator can set the

Keyboard shortcuts in FotoWeb

Published February 25th, 2025 by Elaine Foley

When working with assets in the FotoWeb interface in your browser, there are some keyboard shortcuts that can help you perform operations more quickly. If you're using FotoWeb Pro, there are other keyboard shortcuts for that interface. Modifying a selection Keyboard key What it does Ctrl-click (Command-click on Mac) Select individual file in grid Sh

Content Items veröffentlichen

Published February 26th, 2025 by Elaine Foley

Nach dem Hochladen, Hinzufügen von Metadaten und Prüfen einer Datei möchten Sie die Datei möglicherweise veröffentlichen, damit auch Benutzer mit Leseberechtigung dieses Content Item sehen können. Sie können dies tun, indem Sie die Detailansicht eines Content Items öffnen oder den Batch-Editor öffnen und zur Registerkarte “Berechtigungen” wechseln.

Enabling FotoStation and FotoWeb to sort by specific fields in indexes

Published February 25th, 2025 by Elaine Foley

When FotoStation (or FotoWeb) is connected to an index, the fields that it can sort content by are limited to File name and Modification date, in ascending or descending order. However, it is possible to enable clients to sort by the content of additional metadata fields by changing the properties of the index. In Index Manager Settings, open the Fi

Navigating folders

Published February 26th, 2025 by Elaine Foley

Selecting folders in the folder tree The Folders tab next to Archives makes it possible to expose the folder structure in the currently selected archive. Click on the + next to each folder level to expand it and view the underlying folder structure. Clicking on a folder displays the files in that folder. Note: The system administrator controls wheth

Setting asset status

Published May 8th, 2025 by Elaine Foley

To set the status of an asset, select one or more assets on the thumbnail grid page (tip: use Shift and Ctrl-keys to make multi-file selections) and then click on the Set Status button in the Action bar. Finally, click on a status in the overlay to apply it to the selection of files. Setting status on the Details page When viewing an asset on the De

TIFF As Output

Published March 2nd, 2025 by Elaine Foley

The following settings for .tiff are additionally available.  Property Description alphaPremultiplied Specifies whether color channels should be premultiplied with alpha (associated alpha) or not (unassociated alpha). compressionType Specifies the compression type to use. includeUnspecifiedTiffExtraChannels Preserve (including size affecting changes

Content item owners

Published February 27th, 2025 by Elaine Foley

The user who uploads or creates a schema or content item is automatically the owner of that item and has the permission to view, manage, edit and change the permission of that schema/content item. The ownership can be transferred by the owner or any other editor/admin with the permission to manage the permissions. The ownership can be transferred in

Selecting assets

Published April 29th, 2025 by Elaine Foley

When browsing an archive, or after you have performed a search, you will want to select files to do something with them. Selecting individual files Below each thumbnail is a filename and a checkmark. click on that checkmark to select an individual file. To select multiple individual files, you can press the Ctrl-key while clicking all the files you

Creating consent categories

Published February 28th, 2025 by Elaine Foley

Categories of consent From the Tools menu (cogwheel icon), go to Site Configuration > Consent Management > Categories. The Consent categories page opens displaying all existing consent categories. To select which columns to display on this page, select the Column settings icon and select from the options listed. The categories of use that you 

Setting permissions on several archives

Published February 27th, 2025 by Elaine Foley

Sometimes, it may be necessary to assign a common access list for a number of created archives. From the Tools menu (cogwheel icon), go to Site Configuration > Archives. Select the archives to which the access list should apply and select Set access list. Assign access as usual. Remember that the access you specify overrides any existing access o

Creating and maintaining centralized FotoStation configurations

Published March 15th, 2025 by Elaine Foley

When are shared configurations needed? In a corporate environment, FotoStation can be configured to load centrally located configurations from a server. A server administrator can use FotoStation to create individual configurations for different users or groups and assign configurations to these. When a user starts FotoStation, they will be asked to

Enabling persistent user login (Remember me) functionality

Published March 1st, 2025 by Elaine Foley

User sessions time out after a configurable amount of time of inactivity, even if a user has FotoWeb browser tabs open. This prevents potential abuse of open user sessions when users leave their workplace without logging out.  You can allow users to choose to stay permanently signed in, also known as a persistent login. This means that when a user l

Configuring image cropping in an action

Published February 27th, 2025 by Elaine Foley

Actions can be configured to allow a user to crop the images that are sent to a destination. If the system administrator also assigns a processing profile to the workflow, that processing profile is always applied and cannot be changed by the user running the workflow. Enabling Crop in an action Create a new action or edit an existing one. On the Ge

Dynamic View

Published March 2nd, 2025 by Elaine Foley

The Dynamic View field allows relating content to other content based on metadata or other criteria, for example, relating content with the same document number or relating content with the same product number or the same event. This is especially useful for creating language versions of documents, product packages, or other content collections. Dyn

Channel Filter: Show Virtual Type in Channel

Published February 22nd, 2025 by Elaine Foley

Show only Virtual Type "Press Kit" with Layer "Publishing Information" in a Channel. {    "kind": "AndFilter",    "filters": [        {            "kind": "TermFilter",            "field": "contentSchemaId",            "term": "PressKit"        },        {            "kind": "TermFilter",            "field": "layerSchemaIds",            "term": "Pub

Context Information on List Items

Published March 2nd, 2025 by Elaine Foley

The Content Platform enriches your tags with additional contextual information, which is required for search engine optimization inside and outside Picturepark and makes your users happy. Let me show you an example. What do you see here? That's an easy one. A logo of a company called Fine Organic Foods Association, probably selling fine organic food

Recovering a deleted album

Published February 22nd, 2025 by Elaine Foley

An album that's marked as deleted will be purged permanently after 72 hours. Within this timeframe, it is still possible to recover it as follows: Start by clicking on Albums in the top banner. This will take you to the Albums page. By default, you will not see deleted albums, so you must click on the trashcan filter icon at the top right to display

Search: Find Users by Creation Date Range

Published February 25th, 2025 by Elaine Foley

This will find all Users created in the last 60 days which are not Support Users. Adapt the date range to your specific case.  audit.creationDate:[now-60d TO now] AND isSupportUser:false The following attributes exists in the search:  ✔isLocked:false ✔isSupportUser:false The following attributes do not exist in the search: ❌isReadOnly:false ❌isFeder

Markdown

Published March 2nd, 2025 by Elaine Foley

Text fields in Picturepark have an additional option to render  Markdown , a well-known syntax supported by various systems. Using Markdown in text fields allows basic formatting of descriptions, press kit content, or product descriptions to highlight specific areas or structure longer text areas.  Picturepark uses the following component:  https://

Search: Find Users by Identity Provider

Published February 25th, 2025 by Elaine Foley

This will find all Users where the field is empty aka users where no Identity Provider is added.  _exists_:identityProviderId This will find users of a specific Identity Provider.  identityProviderId:a3431095e9cc401ab65197ba12ecfccf The ID is shown in the list of Identity Providers  

Adding a note to an asset

Published May 9th, 2025 by Elaine Foley

Adding a note You can add a note to a single file or a whole range by making a selection and clicking on the Set note button in the action bar. Then, enter the information you want to attach and select Save. How can you tell that an asset has a note attached to it?  When assets have a note attached to them, a little yellow triangle in the corner not

Printing pictures

Published March 14th, 2025 by Elaine Foley

Printing pictures Before you open the Print window, select one or more images that you would like to print. Note that the order in which you select the images will be reflected when you print them. Select Print in the toolbar to open the Print window, or use the print shortcut (Ctrl+P / Command–P). Before you select OK to start printing, there are s

Resizing images

Published March 14th, 2025 by Elaine Foley

Resizing images in FotoStation When you are working with images you will often discover that you need to manipulate the size or resolution of the image. FotoStation can change the image’s size and resample it by using the Resize option. Open the Resize dialog window by right-clicking on a thumbnail and selecting Resize from the context menu. (It can

Rotating images

Published March 14th, 2025 by Elaine Foley

Overview See how you can rotate a whole range of large files in a single, quick operation with minimal strain on your computer's CPU. How FotoStation rotates pictures When working with image files you will sometimes see that the image does not have the correct rotation. Typically, this problem will occur if the photographer has captured images with

Deleting assets

Published February 25th, 2025 by Elaine Foley

If you have been given privileges to delete assets in an archive, you can select the files and click on the Delete button in the action bar. To avoid unintentional deletion of files, you have to click the button twice. Depending on how the FotoWeb server has been configured the files are either deleted immediately or simply moved to an isolated area

Adding metadata to an album

Published February 22nd, 2025 by Elaine Foley

Adding metadata to an album To add metadata to an album, you first have to open it for viewing on a tab in the FotoWeb Pro interface: Locate the album in the right side panel and click its title to open it on a separate tab in FotoWeb Pro. The album metadata will be shown above the grid, and you can change its title and description and add any addit

Enabling version control

Published March 14th, 2025 by Elaine Foley

Enabling version control impacts storage capacity. The required storage increases with the size of the metadata (normally 2-10 kb) for each metadata change and a full copy of the file for every content change (when you upload a new version). By default, version control is not enabled and when you enable it, you can select the archives to which it sh

Placing assets in Office documents and presentations

Published February 22nd, 2025 by Elaine Foley

Learn how to find assets in the Fotoware DAM system and use them in your documents and presentations using plugins for Microsoft Word and PowerPoint. Creating slide masters in PowerPoint: PowerPoint uses Slide Masters to let you create templates for your presentations. Slide Masters use so-called placeholders for storing content; this topic discusse

Sorting assets according to who uploaded them

Published March 4th, 2025 by Elaine Foley

When files are uploaded to FotoWeb, three metadata fields are always filled in based on the uploader's user credentials: Field ID Field name Content #360 Uploaded by User name (login name) of uploader #361 Uploaded by (full name) The full name of the person uploading #362 Upload time Date and time of upload This information can be utilized by Color

Choosing system activity and metadata to log for use in your reports (deprecated)

Published March 2nd, 2025 by Elaine Foley

Note: The FotoWeb Reports module/Fotoware Custom Report Generator tool is deprecated and will be set to End of Life on April 1st, 2024. Note: This article describes functionality available in feature release 17 and earlier. For a description of this functionality in release 8.1 and onwards, see Configuring site behavior. FotoWeb always writes logs t

Database settings in detail

Published April 4th, 2025 by Elaine Foley

General information There are two authentication methods available when connecting to a SQL Server: SQL Server Authentication: A user that only resides inside SQL Server, you have to provide a username and password. Windows Authentication: Authenticate by OS, the user is a Windows or a Domain user. For more detailed information, see http://msdn.micr

Configuring default search behavior

Published March 1st, 2025 by Elaine Foley

How FotoWeb searches FotoWeb performs searches in the indexed archives through Index Manager. Index Manager receives a search string and parameters from FotoWeb. It then performs the search and returns the results to FotoWeb. FotoWeb provides some parameters to configure these searches on three levels: preparing the search string by making required

Configuring automatic purging

Published March 4th, 2025 by Elaine Foley

In Color Factory, you can configure automati file purging preferences to help automate the purging of outdated files in the output folders. You can set up a purging schedule and choose to delete the files or move them to a location for backup. You can configure a purging schedule can be configured and file filtering to manage which files are purged.

Uploading assets through the browser in FotoWeb Pro

Published February 22nd, 2025 by Elaine Foley

Uploading assets to FotoWeb Select Upload in the top banner to display the Upload window. Drag one or more files from your desktop into the upload area (the dotted blue box) or select the Browse link to locate the files on your computer. Choose the archive to upload the assets from the dropdown list just above the upload area. This will list all the

Adding metadata to assets in a workflow

Published March 20th, 2025 by Elaine Foley

Actions used for workflows can be configured to allow users to add metadata to preset fields. This way, the metadata the user enters is applied to all the selected assets. The system administrator may have configured actions allowing users to edit the metadata of the assets they're processing. Both the source asset and the destination asset can be u

Adding a site to FotoWeb

Published March 1st, 2025 by Elaine Foley

Prerequisite Before adding a site to FotoWeb, you must create a new website in IIS. For more information, see What does Fotoware configure in Internet Information Services. Creating a new site You can create new sites in the FotoWeb settings app. Open the app and select Sites. Select Add. Enter the site details.  Select OK. Making the site available

Troubleshooting - Active Directory user is denied login to FotoWeb

Published February 28th, 2025 by Elaine Foley

Note: Active Directory integration via LDAP in FotoWeb is set to End of Life from January 1st, 2024, and will be removed from our software in a future version. We strongly recommend switching your identity provider as soon as possible. Fotoware currently supports a variety of other identity providers, such as Microsoft Entra ID (formerly Azure Activ

Changing FotoStation's program language

Published March 15th, 2025 by Elaine Foley

Where: Go to File menu (FotoStation Pro menu on the Mac), Preferences > Language . FotoStation comes in a number of language varieties. When starting the program for the first time, you are given the option of choosing the program language, but if you change your mind later, it is easy to change to another language. When FotoStation is configured

Reference of legacy date and time variables

Published April 2nd, 2025 by Elaine Foley

This article describes legacy dynamic tags which exist for backward compatibility. We do not recommend using these tags anymore, but they will remain available in future versions of FotoWeb. For new configurations, use the tags listed in Reference of date/time variables instead. If your configuration already uses any legacy tags, the tags in the Rep

Removing red eyes

Published March 14th, 2025 by Elaine Foley

Overview How to remove red eyes using FotoStation's image editor. Using the red eye reduction filter To remove red eyes in an image, use the lasso tool to make the selection, then click on the Fix red-eye button to have FotoStation apply its automatic red-eye reduction filter.

Viewing asset versions

Published March 14th, 2025 by Elaine Foley

Access requirement: To work with version control you need access to the index(es) and you must  create an archive that points to the index(es)   that version control is enabled for. When browsing content in FotoStation, you can review an asset's versions by selecting the version control marker for the relevant asset. The Version control dialog opens

Adjusting image curves

Published March 14th, 2025 by Elaine Foley

Overview This topic explains how to make curve adjustments in the image editor. Adjusting curves Click on the Curves button on the toolbar to open the Curves dialog. Essentially, both Curves and Levels can be used to adjust the image contrast and set black and white points; which method you choose is largely a matter of preference. The X axis in the

Setting up SAML authentication

Published February 28th, 2025 by Elaine Foley

Adding the FotoWeb application to your SAML provider Example: Okta setup Okta is an Identity Provider (IdP) which is used as an example to illustrate how to configure FotoWeb to work with an IdP. The procedure may vary slightly depending on the type of IdP being used.  Create an application in your SAML provider's management console and set the foll

Broken Uploads

Published February 20th, 2025 by Elaine Foley

Upload vs Ingest (Staged Upload) Content Platform uses a staged upload process. Files are first uploaded (available to Content Platform (Storage)) and then ingested (Content Platform starts Rendering & Data Extraction). The process stage is visible in the notification where you see upload in progress, ingest in progress, and ingest completed mes

Enqueue Ownership Action

Published March 2nd, 2025 by Elaine Foley

The Enqueue Transfer Ownership Action transfers the ownership of a Content Item to the configured user of Picturepark. The Business Rule will execute and if conditions are met the ownership is transferred. Prerequisites Existing user in Picturepark. Open Settings Open Business Rules Add a new business rule Name: All content ownership transferred to

Input Variables for Transformations

Published March 1st, 2025 by Elaine Foley

In Business Rules, you can transform values, e.g., you get the EXIF values and extract a specific value like geo point and transform this into a tag you can assign from a list. You can request values from the Content, the metadata, or audit information. You request those values from implicitly defined variables. You can use these variables in transf

Downloading assets in FotoWeb Pro

Published February 26th, 2025 by Elaine Foley

If you have permission to download files from FotoWeb, select one or more files and open the Asset Information panel (keyboard shortcut T). Then, select one of the available download profiles in the Download section on the Information tab. When you download more than one file, the files are processed and delivered in a single zipped archive.  Note:

Upload Folders

Published February 20th, 2025 by Elaine Foley

Drag&Drop folders onto Picturepark and Picturepark will upload all files inside the folder and keep the folder names available in the file metadata. Ensure that the file path of the folder and the files do not exceed 160 characters (a known Windows limitation).

Automatic cropping using image analysis

Published March 3rd, 2025 by Elaine Foley

This feature is available as an option in Color Factory Professional and Enterprise Editions With this feature, Color Factory can crop images using image analysis with artificial intelligence. To use it you must have obtained a license to use the Imagga service that Fotoware uses and the API information needs to be added to the corresponding fields

Adding metadata using templates

Published March 13th, 2025 by Elaine Foley

Overview Explains the use of templates to add metadata to a selection of files. When are templates useful? If you often add the same metadata to files, you may want to use a template to automate this process. Templates are a great way to predefine content that can quickly be applied to a single or multiple files. Note: Depending on what you are tryi

Bearbeitungsoptionen

Published February 26th, 2025 by Elaine Foley

Nachdem Sie eine Datei hochgeladen haben, erscheint das folgende Fenster. Sie können nun entweder auf “Metadatenlayer hinzufügen” klicken, um die hochgeladenen Dateien direkt zu bearbeiten, oder Sie können diese Inhalte später bearbeiten. Um die zuletzt hochgeladenen Inhalte oben im Inhaltsbrowser zu finden, können Sie die Sortierreihenfolge auf Ers

Controlling what happens to deleted files

Published March 1st, 2025 by Elaine Foley

From the Tools menu (cogwheel icon) go to Site Configuration > Server Configuration > Trash Can. Options for handling of deleted files Users can be given access to delete files by setting that permission in the access list on the archive properties page. As an administrator you can manage how FotoWeb treats files that are deleted - they can be

Setting the order of actions in the User Interfaces

Published February 28th, 2025 by Elaine Foley

To mange the order that actions are shown in the web browser user interfaces, move them up or down using the = "handles" on the left hand side in the list. This also affects the order of Quick Buttons for workflows in the main Fotoware user interface.

Selecting files

Published February 27th, 2025 by Elaine Foley

Selecting files using the mouse When making selections with the mouse, you can use modifier keys to make a multi-file selection. The modifier keys work the same way they do in the Explorer in Windows/Finder on Mac and adjust automatically based on which platform your web browser runs. Selecting individual files To select individual files, select Ctr

Creating and modifying side panels

Published March 15th, 2025 by Elaine Foley

About side panels Where: Expand the Side panels node in the program configuration. In the side panel configuration you can set up the various side panels in FotoStation and define their content. A side panel can be configured to contain different content, such as archives, actions, and projects. In its default configuration, FotoStation has Desktop,

Adding SmartFolder entries

Published March 20th, 2025 by Elaine Foley

After logging in to FotoWeb or FotoWeb Pro you'll see the SmartFolders in the left hand side panel. Creating a SmartFolder entry Tip: Most users can only see the SmartFolders that have been configured. To change or add new entries, you have to have SmartFolder permissions on the archive in question. Click on the Add link to create a new entry. Label

Business Rule: Filename parsing for product codes

Published February 22nd, 2025 by Elaine Foley

Goal: Looks for a Product Code in the Filename (needs to be at the beginning and 14 char long, needs to start with either F-, G- or V-). If found the Product tag gets assigned. Condition For images only MatchRegexCondition produces a dictionary of groups matching in the regex (key could be name or number), this is the input to the transformation. Tr

Filtering content by status and rating

Published February 26th, 2025 by Elaine Foley

Applying status and rating filters Above the grid are two controls that let you apply filters for status and rating. These filters can be combined and applied to an archive or a search result. Important: These filters do not change the rating and status of the assets in your archives, they only control which files you actually see based on the filte

Setting the order of markers in the User Interfaces

Published February 20th, 2025 by Elaine Foley

To control the order that markers are shown in the web browser user interfaces, move them up or down using = "handles" in the list of markers. While Standard markers always show in the top left corner of the thumbnail, Extended markers can be placed in the top left corner, top right corner and centered of the thumbnail. This should be taken into acc

Clear licenses sub action

Published March 14th, 2025 by Elaine Foley

Settings This sub action makes it possible to clear all usage rights licenses from a file. The use of this functionality is described in detail in the topic Applying Creative Commons and Plus licenses to your assets..

AVIF As Output

Published March 2nd, 2025 by Elaine Foley

The following settings for .avif are additionally available.  AV1 Image File Format (AVIF) is an image file format specification. AVIF supports animations, live photos, and more through multilayer images stored in image sequences. It offers better support for graphical elements, logos, and infographics, whereas JPEG has limitations. It provides bett

Importing and exporting metadata to or from text files

Published March 29th, 2025 by Elaine Foley

What can this be used for? FotoStation lets you export metadata from files in your archive to a comma or tab-separated text file. The exported metadata can be stored in the Fotoware import format or in the format used by Cumulus. You can also create your own custom tab or comma-separated format for compliance with other systems. When importing metad

Rating files using the context menu

Published March 13th, 2025 by Elaine Foley

Rating files To quickly rate a number of files, right-click your selection and choose Set rating on all selected from the context menu. If you have a one-button Mac, you can use Ctrl-click to bring up the context menu. The rating uses the same metadata field and values as Adobe products.    

Webhook timeout intervals and how to avoid them

Published April 2nd, 2025 by Elaine Foley

Webhook requests sent by FotoWeb SaaS and Fotoware On-Premises have a timeout of 10 seconds. If a webhook request takes longer than the timeout to complete, then the webhook will be shown as timed out in the webhook log. Note that even if a webhook request has timed out, the webhook request handler may still have completed successfully, which is not

Display Pattern: Show Text as Headings

Published February 23rd, 2025 by Elaine Foley

Summary To build the preview of a virtual item you can use various formatting options and use field values as headings and normal text. The styling from Picturepark will be applied except when you add additional CSS styles.  <h1>{{data.pressKit.name | translate}}</h1> <h2>    {% if data.pressKit.subline %}        {{data.pressKit.su

Editing options

Published February 27th, 2025 by Elaine Foley

After uploading a file, the following window pops up. You could now either press on “Add metadata Layers” to edit the uploaded files directly or you could edit this content later. To find the most recent uploaded content on top of the content browser, you could change the sort order to creation date descending. Single edit To edit single content ite

Backing up the FotoWeb databases

Published April 1st, 2025 by Elaine Foley

These settings are configured under Site Configuration > Server Configuration > Database Server. These settings allow a FotoWeb system administrator to configure the connection to the SQL database and schedule automatic backups of SQL and MongoDB databases. Important: FotoWeb can only back up the database on the embedded MS SQL Server that is

Finding and/or changing the encryption secret

Published March 1st, 2025 by Elaine Foley

In the process of securing the server from unauthorized access, FotoWeb also encrypts vital information that is sent to clients. To this end, FotoWeb uses an encryption secret that should be unique and ensures that different sites cannot decrypt each others' data. This key is randomly generated upon installation and is different for each site on you

A brief overview of the user interface

Published March 13th, 2025 by Elaine Foley

Elements in the main window Main menu The main menu is located beneath the Title bar (above the Title bar on the Mac). The main menu and its submenus contain all functions used in FotoStation. Main toolbar In the Main toolbar, you find buttons for quick access to some of the most commonly used functions. Hover over one of the buttons to display the

FotoWeb system requirements

Published February 27th, 2025 by Elaine Foley

FotoWeb requirements Other topics that outline software and hardware requirements for FotoWeb server and client software:  FotoWeb server - hardware requirements FotoWeb server - software requirements MongoDB disk and memory requirements Client requirements - web browsers FotoWeb Desktop suite client requirements Fotoware Mobile requirements    

Lists

Published February 27th, 2025 by Elaine Foley

Picturepark lists are lists of tags or values. These lists are linked to layers via tagbox fields. The main benefit of lists is that you are able to make lists with multiple rows, so you could store more information behind one tag. Another benefit is that they are tagged via their ID, so if you want to change the name or any other information of a l

Introduction to creating custom fields

Published April 1st, 2025 by Elaine Foley

Metadata scalability The ability to define and use custom metadata fields in your configuration makes your DAM system endlessly configurable with regard to metadata. There's virtually no limit to the number of custom fields you can create and you can define their content types to control the types of metadata users can input. This topic aims to give

Adding a caption and tooltip to the picture

Published March 20th, 2025 by Elaine Foley

Overview How to add a caption and tooltip to a picture being exported for use on a CMS. Adding text Select Caption to add text to your picture If you would like image text to appear as an overlay on your published picture, enter the text in the Caption field. Use the drop-down list to select any text stored in the file as metadata. The list displays

Signing a consent form on behalf of another

Published February 28th, 2025 by Elaine Foley

Signing a consent form on behalf of another As a parent or legal guardian, you can sign a consent form on behalf of your child. If both parents (or 2 guardians) need to give consent, each needs to sign a consent form and both consent forms can then be linked to the relevant asset. The consent form you sign must be based on a template that has the Si

Setting publication name and expiry for the CMS export

Published March 20th, 2025 by Elaine Foley

Overview How to set publication expiry and add the URL where the picture was published. Adding publication information Click on Publication to set publication and expiry options. FotoWeb lets you set a publication expiry date by which the picture should no longer be available. This is useful, for instance, if the usage rights for your picture expire

How Directory Services relate to FotoWeb

Published February 28th, 2025 by Elaine Foley

The intent of adding directory integration with FotoWeb is primarily to facilitate user and permissions management by allowing FotoWeb to import this information directly from an authentication provider. There are two main purposes for the directory service integration with FotoWeb:  manage users and groups in one place let the directory authenticat

Search: Find Users by Role

Published February 25th, 2025 by Elaine Foley

This will find all Users where the field is empty (not exists) aka users where no roles are added.  -_exists_:userRoles.userRoleId This will find all Users where the field is not empty (exists) aka users where roles are added.  _exists_:userRoles.userRoleId This will find users of a specific role.  userRoles.userRoleId:49c5052617c849cf95de3a98d6408f

Execution Scope MainDoc

Published February 25th, 2025 by Elaine Foley

The Execution Scope MainDoc, means the document (similar to a database table) in ElasticSearch that carries all information about an item e.g. types, permission, actions, like the CV of the item. 

Filter Query: Terms Filter

Published February 23rd, 2025 by Elaine Foley

Items with all Layers assigned. {    "kind": "TermsFilter",    "field": "layerSchemaIds",    "terms": [        "CorporateLayer",        "MediaLayer",        "GeneralLayer"    ] } Exclude Images, Videos, Virtual Press Kits. { "kind": "NotFilter", "filter": {    "kind": "TermsFilter",    "field": "contentSchemaId",    "terms": [        "PressKit",    

Previewing assets full-screen in FotoWeb Pro

Published February 22nd, 2025 by Elaine Foley

To quickly preview an asset in full-screen mode, double-click the thumbnail in the grid. Now you can scroll through previews full-screen, select assets, and toggle the metadata display. Keyboard navigation Key Function Right and left arrow keys Browse through previews Spacebar Select/deselect asset T Toggle metadata display panel (read-only) Escape

Creating alerts (search agents) in FotoWeb Pro

Published February 22nd, 2025 by Elaine Foley

Alerts, or search agents, as they're commonly called, are user defined queries that are stored and repeated at a set interval. This way, FotoWeb can be set to look for new content in an archive and give users a heads-up via email when new content that matches the search arrives in the archive. Alerts are issued by email to the registered user's emai

Create Virtual Items

Published February 27th, 2025 by Elaine Foley

You create file-less content like press kits. Open the Content Browser in the main menu Select + (Add) Select Create Choose your desired template (with a predefined set of fields, you can search too) Insert the values of the content item. 👉 See the creation of Virtual Type Items Use Cases Virtual Items Press Kits for a press portal: https://press.by

Permissions

Published February 27th, 2025 by Elaine Foley

Permissions sets control the level of access a user role has on content or schemas. These permissions sets can be assigned to lists, layers or content and are additive. The content and schema permission sets can be changed in the menu under “Access”. To change a permission set, you can double-click on one and open the detail view. Once the detail vi

Using the Order Management API

Published March 11th, 2025 by Elaine Foley

All requests in the order management API are made on behalf of an administrator and require authentication as a user that has the Approve Orders permission. You can use the non-interactive OAuth to do so. Alternatively, any other authentication mechanism can be used, as long as the authenticated request user has the Approve Orders permission. All re

Creating a public link to an album

Published March 20th, 2025 by Elaine Foley

When viewing an album, click Get link in the top right corner. This will create a public link to the album that can be shared via email, instant messaging, or any other means. Anyone who gets the link can access the album. If you have permission to grant download rights to the users you share the album with, users who access the album will also be a

Previewing and zooming in on pages in a document or a presentation

Published February 21st, 2025 by Elaine Foley

When browsing archives with documents (Word, PowerPoint, PDF, InDesign), you can click on a thumbnail to go to the Asset Details page and preview the first page in the document. Hover over the preview to display navigation controls, use the arrow icons to open the next or previous page, or enter a page number to open a specific page.  Getting an ove

Publish content items

Published February 27th, 2025 by Elaine Foley

After uploading, adding metadata and reviewing a file, you may want to publish the file, so read-only users are also able to view this content item. You can do that by opening the detail view of a content item or opening the batch edit and switching to the tab “Permissions”. To publish a content item, you could now click on “Add” in the top right an

Configuring automatic routing of files

Published March 4th, 2025 by Elaine Foley

Configuring automatic routing In Color Factory Settings, expand the relevant channel and select AutoRouting.  The following dialog appears. Using AutoRouting Color Factory can be configured to store files in subfolders within the output folder. Routing can be based on a number of criteria, as described below. Adding a routing entry (general procedur

Search

Published February 26th, 2025 by Elaine Foley

The Picturepark search offers 3 search modes. When to use which search mode is explained below. AND search The AND search finds content that contains all search terms entered. For example, if you search for “Stock shot” the Picturepark translates it to Stock AND shot and searches for images that contain these two values. OR search When using the OR

FotoStation action examples - Videos

Published March 14th, 2025 by Elaine Foley

Example 1: Publishing pictures on a website This video explains how to configure an action that resizes and captions the selected pictures and uploads them to a web server via FTP. Example 2: Sending pictures to several destinations This video explains how to create an action that sends a selection of pictures to several destinations, such as Window

Search: Find Users Not in Role A

Published February 25th, 2025 by Elaine Foley

Find the ID of the role in the URL when opening the role in role detail view Go to users > switch to advanced search mode Add this code (adapt the ID) -userRoles.userRoleId:1b611edb400c403498113523f1127580s Then you may batch edit the users and assign the role they did not have before. The ID is shown in the URL in the Role Detail View. VIDEO: Ho

Media Optimization (IO)

Published March 2nd, 2025 by Elaine Foley

Media Optimization (IO) enables you to crop, resize, sharpen, change transparency or rename images using the media editor, requiring permission to edit images (role permission). Theimages can then be integrated into websites, e-commerce stores, or other apps.  Content Delivery Networks (CDN)  further improve global delivery and availability. If you

Search: Fuzzy Search (Proximity)

Published February 25th, 2025 by Elaine Foley

You can search for terms that are similar but a bit "fuzzy". Therefore you can use the "fuzzy” operator which is a Tilde following your search term in the advanced search. quikc~ brwn~ foks~ The fuzzy search uses the Damerau-Levenshtein distance to find all terms with a maximum of two changes. Changes are added, removed, or replaced single character

Downloads

Published February 28th, 2025 by Elaine Foley

You can download every content item from Picturepark to your local desktop if you like. You can download file-based content items in the desired output format, e.g., suitable for website or social media usage. Those are pre-configured for the system. Picturepark exports file-less content items as JSON. Picturepark generates (renders) static (preconf

Activating FotoStation with a License Server

Published March 15th, 2025 by Elaine Foley

Activation with a license server In certain environments where software activation over the Internet is not possible, Fotoware may deliver a license file that is hosted on a license server. FotoStation connects to this license server when starting up to check out an available license from this server. This document does not deal with the actual setu

Managing signup invitations to Fotoware

Published February 28th, 2025 by Elaine Foley

Invitations for users to sign up can be managed using the invitation management console. From the Tools menu (cogwheel icon), go to Manage Invitations.   The invitation management console contains all open invitations to individual users, organizations, and public links that anyone can use. Note that individual user signups disappear from the list o

Copying or moving assets between archives in FotoWeb Pro

Published February 26th, 2025 by Elaine Foley

When you work with your assets, you will likely want to copy or move certain files to other folders or even to completely different archives. The permissions that control which archives you can copy and move to and from are set on the server side, so this topic deals with how you use the main web interface to select and reorganize your files. Import

Asset storage in a Fotoware system

Published March 17th, 2025 by Elaine Foley

Asset storage and discovery Assets in the Fotoware system are stored on a SAN (Storage Area Network) or on drives on a Windows server. Access to the folders can be controlled using NTFS (New Technology File System) disk permissions and/or sharing permissions. The  Index Manager  server connects to these folders (either locally or across the Windows

Searching for assets (FotoWeb Pro)

Published February 27th, 2025 by Elaine Foley

Performing a basic search To perform a basic search, simply start typing words in the search box. This will execute a full-text search across the entire definition of metadata fields. Example: beautiful beach By default this, will be construed as the precise string "beautiful beach". How FotoWeb interprets searches that contain several words without

Converting all pictures uploaded to an archive to JPEG

Published February 27th, 2025 by Elaine Foley

If you receive pictures uploaded from the FotoWeb Desktop uploader for Windows and Mac you can turn on a feature that enforces client-side conversion of all pictures to JPEG before upload. Not only can this be cost-saving when uploading files over mobile networks, but it can also be an effective way of ensuring format consistency in your workflow. F

List Setup

Published March 2nd, 2025 by Elaine Foley

Lists are lists of keywords or tags. Lists are primarily used to serve for tagging content. A list is your controlled vocabulary, your taxonomy, used for tagging with multidimensional information. That means a list can only have tags with a name or tags that have further information, such as synonyms, translations, broader terms, narrower terms, etc

Liquid Syntax

Published March 2nd, 2025 by Elaine Foley

The display pattern and filters are written in Liquid Syntax, which is the Shopify templating language. It has objects (the field values), filters (manipulations like uppercase) and tags (if/else operations). Please make yourself familiar when you plan to update the display pattern with specific patterns. {% if %} {{data.layerid.fieldid | filter}} {

Search: Find Items with Exact Term in Translated Field

Published February 24th, 2025 by Elaine Foley

Will find all Content Items which have the exact term "red berry" in the English translation of the translated text field. basicInformation.title.en.language:"red berry" For (product) numbers in translated text fields you must search without quotes. This works with or without the analyzer: basicInformation.title.en.language:2106445_1 basicInformatio

MP4 As Output

Published March 2nd, 2025 by Elaine Foley

The following settings for .mp4 are additionally available.  Property Description resizeAction Allows resizing of the video. audioCodec Gets or sets the encoding audio codec. preset Gets or sets the encoding codec preset. extension This property should not be overwritten, except for extensions that are identical like jpg vs. jpeg. MP4 is the correct

Video Output (VideoFormatBase)

Published March 2nd, 2025 by Elaine Foley

No special settings for all videos are available.  The following output format settings are available for all  file types . Property Description sourceOutputFormats Which output format should be used as a source for rendering. This allows you to render small thumbnails from formats other than the original to save rendering power and time.  See Rende

Common Output Format Settings

Published March 2nd, 2025 by Elaine Foley

The following output format settings are available for all file types.  Property Description sourceOutputFormats Which output format should be used as a source for rendering. This allows you to render small thumbnails from formats other than the original to save rendering power and time.  See Rendering Chain for details.  format This is information

Working with consent forms

Published February 28th, 2025 by Elaine Foley

You can open a consent form in the Consent Forms view. From the Tools menu (cogwheel icon), go to Site Configuration > Manage Consent Forms. The Consent Forms view opens.  Open a consent form either by double-clicking the relevant photo in the Photo column or by selecting the link in the Assets column. The selected consent form opens. The informa

Search: Search in Metadata and Document Fulltext

Published February 25th, 2025 by Elaine Foley

You can extend any search to document fulltext and/or metadata. You wish to find all of your companies' literature where a certain product is mentioned or any documents that mention the CEO, then simply add the searchType to the URL as a query string parameter. //search in fulltext &searchType=FullText Documents contain text. You can do so becau

Vector Output (VectorFormatBase)

Published March 2nd, 2025 by Elaine Foley

No special settings for all vector files are available.  The following output format settings are available for all  file types . Property Description sourceOutputFormats Which output format should be used as a source for rendering. This allows you to render small thumbnails from formats other than the original to save rendering power and time.  See

Disclaimer

Published March 2nd, 2025 by Elaine Foley

Please read this disclaimer ("Disclaimer") carefully before using the Picturepark - Content Automation Hub for DAM, PIM & MDM. Website (“Website”) operated by Fotoware Switzerland AG (“Picturepark”, "us", 'we", "our"). The content displayed on the Website is intellectual property belonging to us. You may reuse, republish, or reprint such content

Business Rule Transformation: Date Math Transformation

Published February 24th, 2025 by Elaine Foley

The Date Math Transformation feature in our Business Rule Configuration represents a powerful tool that automates data manipulation and optimization. It's an incredibly versatile feature that enables you to add or subtract a specific interval from a date field in your data sources, for example adding 10 years to the creation date of a content item.

Layer Settings

Published March 2nd, 2025 by Elaine Foley

Property Description Used in (Available for)   Add You can see here for which File and Virtual Types the Layer is available for. For example, if a Layer is only relevant for Videos you would select Videos here and this Layer would only appear to be added to content items that have a video file type. General Settings for all Schemas Property Descript

Upgrading from Feature Release 19 to Feature Release 20

Published April 3rd, 2025 by Elaine Foley

Upgrading from FR 19 to FR 20 Note: This is a draft article that is subject to change.  Prerequisite Backup customer data before starting the upgrade. For more information, see Backing up the FotoWeb databases. Uninstalling Feature Release 19 Uninstall Feature Release 19 software using the standard installer, for example, in Windows Control Panel. T

WebP As Output

Published March 2nd, 2025 by Elaine Foley

The following settings for .webp are additionally available.  WebP offers file sizes that are around 30% smaller than JPEG without a quality gap. It also provides transparency (alpha channel) like PNG, and the ability to animate images like the GIF format. Picturepark only renders the first frame as a preview and does not create animated webp format

Specifying default license types for users and groups

Published October 21st, 2024 by Elaine Foley

Fotoware has different license types to cater for different types of users. Learn how to assign a license to a group or a user. A user can be assigned a license individually and/or based on the group(s) they belong to. This way, you can override a license issued through group membership by assigning a higher license level individually. Note: The lic

Detail view

Published February 26th, 2025 by Elaine Foley

The detail view contains all relevant information, permissions and metadata of a file. When accessing the detail view of a file by double clicking the file or right clicking and selecting “Details” you can choose between 4 sections. Metadata In the Metadata area you can see all layers that have been added to this content item. Layers are constructs

Promoting working path to clipping path

Published March 4th, 2025 by Elaine Foley

How to do it In the Color Factory Settings  app, expand the relevant channel and select Metadata. Open the Resources tab. Promote working path to clipping path if clipping path is missing: If an input image has no defined clipping path but a working path is found within the file, the first working path will be promoted to the clipping path. Note tha

Dynamic operators when editing metadata

Published March 4th, 2025 by Elaine Foley

These are dynamic operators that can be used to refer to fields and insert their content in Color Factory's templates or macros, and when creating search queries for channels that search in Index Manager archives. These dynamic operators can be used to create search queries, for example, when configuring auto searches in FotoStation or FotoWeb. For

Advanced file handling options for the channel input

Published March 4th, 2025 by Elaine Foley

Input options In Color Factory Settings, expand the relevant channel and select Input & Output Options.  Open the Miscellaneous tab. The following dialog appears. Here you can set options pertaining to how Color Factory treats files in the input folder of a channel, including how to deal with subfolders, zipped archives, and file date handling.

Embed

Published February 26th, 2025 by Elaine Foley

You can create an embed by making a right click on a file and clicking “Embed”. Once the embed has been created, click on “Manage”. You should now get redirected to the following page. To adjust the image settings, you can now click on the content item on the right side. The Media Editor should then appear. You can now resize, crop or change the for

Download

Published February 26th, 2025 by Elaine Foley

If you have the necessary permission, you can download every content item from Picturepark to your local desktop. You can also download multiple content items at once by selecting them in the content browser or by downloading all content items of a share/collection. When the formats get created via API, it must be defined on which format they are ba

September 2020 update

Published February 23rd, 2025 by Elaine Foley

Fotoware as a Service - September 2020 update  Deployment  This release has been fully deployed to all tenants Summary  We're continuing our endeavors to streamline the user experience in Fotoware SaaS. This release sees the following improvements: Redesigned user interface for user and group management in a single UI Ability to set access levels on

Display Pattern Cheat Sheet

Published March 2nd, 2025 by Elaine Foley

Check Liquid Syntax for explanations of the syntax used in the following examples.  Coding Advice: Push Tags in Display Pattern (Solutions) Display Pattern: AudioStream (Solutions) Display Pattern: Checkbox (Solutions) Display Pattern: Date Time (Solutions) Display Pattern: Fieldset (Solutions) Display Pattern: File Metadata in Layer Fields (Solutio

Checkbox

Published March 2nd, 2025 by Elaine Foley

The Checkbox field is on or off (technically, that means true or false, so-called Boolean). Its meaning depends on the label e.g. Checkbox "PermissionDenied" ✔ means permission denied, whereas checkbox "PermissionApproved" ✔ means permission granted, although the checkbox in both cases has the same value (true), the understanding is different based

Tree View: Layer Date

Published February 25th, 2025 by Elaine Foley

If you would like to add a hierarchical filter for date then add a tree view field to the Layer. For example I have three tagbox fields for Year/Month/Day in my Basic Information Layer and have added a Tree View field to display the date: I have entered the below in Levels. The allow recursion will be set to false by default after saving. The fields

Configuring image processing profiles

Published February 28th, 2025 by Elaine Foley

What are processing profiles? Processing profiles are used by FotoWeb to apply image processing or third-party processing to files when a user requests a download or sends images to a workflow (action). They can also be used in the FotoWeb Desktop Extension for Adobe InDesign to process a file directly before placing it in the layout. FotoWeb has bu

Content Relation Item Unassigned Condition

Published March 1st, 2025 by Elaine Foley

The condition Content Relation Item Unassigned checks if a specific content item or any content item has been unassigned in a relationship field e.g. Check if the draft version of a text has been removed before making content available to the company or check if the Press Kit Logo was removed, then unpublish the Press Kit (remove permissions).  Trig

Assigning a watermark to assets in an archive

Published February 27th, 2025 by Elaine Foley

About watermarks in FotoWeb Using watermarks is a common way to protect assets from illegitimate use. When you assign watermarks to archives in FotoWeb, they are only applied to the thumbnail and/or preview renderings that users see in the user interfaces. The original assets remain unchanged. However, it is also possible to apply watermarks to copi

Supported storage types

Published April 1st, 2025 by Elaine Foley

Storage types Fotoware do not test their software with or recommend specific NAS systems, but many Fotoware customers work successfully with NAS devices. Below are some general guidelines that should be taken into consideration when planning your storage architecture. Fotoware applications depend on a feature in the SMB file sharing protocol that al

Revoking an exported picture

Published March 20th, 2025 by Elaine Foley

In some cases you may want to manually revoke an exported picture immediately. This can be done by opening the exports manager and clicking on the Revoke button. This will immediately remove access to the picture. If you change your mind, you can click on the Publish button to restore access to the picture using the settings which were originally se

Activating Fotoware software using the command line in Windows (legacy)

Published February 23rd, 2025 by Elaine Foley

Note: The Fotoware Application Activation Wizard has been superseded by the fwlicensetool for managing activations. For information on how to obtain this tool and use it to manage software activation from the command prompt, see Command line activation of Fotoware applications using fwlicensetool. About the Fotoware activation utility All Fotoware s

Quickly downloading an image preview using Quick Renditions

Published April 4th, 2025 by Elaine Foley

How Quick Renditions work If the site administrator has defined Quick Renditions for an archive, you can request a preview of an image asset at any size the administrator has predefined. FotoWeb will resize the picture on the fly and deliver it in an overlay window in the browser to allow you to drag it directly to your desktop. Note: The site admin

SAML Authentication

Published February 28th, 2025 by Elaine Foley

When to use SAML Customers who already have a SAML identity provider and wish to integrate FotoWeb with this provider. Customers who use Active Directory Federation Services. Customers who have an Active Directory and wish to use FotoWeb with SSO. In this case you can use SAML in combination with Active Directory Federation Services (ADFS) to facili

Which file formats support high-resolution zooming in FotoWeb?

Published April 1st, 2025 by Elaine Foley

Generally, any file with a defined pixel size will allow 100% zoom (1 to 1-pixel mapping on screen) using the original file.This is true for most image file formats. It is also worth noting that using this feature has a significant performance impact on the FotoWeb server. This is also the case for RAW files. For file formats that don't have a real

Enabling users or groups to create and modify SmartFolders

Published April 3rd, 2025 by Elaine Foley

When SmartFolder navigation is enabled in an archive, all users can navigate its contents using the SmartFolders that have been set up. To allow specific users or groups to create and modify SmartFolders, you need to modify the archive's access list: Go to the Access list tab in the archive properties and choose the group or user in the access list

Rating assets

Published February 21st, 2025 by Elaine Foley

To rate an asset, select one or more assets on the thumbnail grid page (tip: use Shift and Ctrl keys to make multi-file selections) and then select Set Rating in the Action bar. Finally, click on a star rating in the overlay to apply it to the selection of files. Rating assets from the Details page When viewing an asset on the Details page, you can

Where are crash reports from Fotoware stored?

Published March 17th, 2025 by Elaine Foley

As a user you may bas asked by Fotoware support to provide crash logs when troubleshooting problems with the installation. Crash dump files can be found at The crash reports will be stored on the Fotoware server in C:\ProgramData\Fotoware\Crash Reports\

Adding search filters to an archive

Published February 27th, 2025 by Elaine Foley

About search filters FotoWeb uses Index Manager to process searches. An archive in FotoWeb is connected to an index, and by default, the entire content of that index is displayed to users. However, you can apply two levels of search filtering to a FotoWeb archive: on the archive level and the user/group level in the access list. This makes it possib

Shopping Cart - Approving or rejecting orders

Published May 8th, 2025 by Elaine Foley

When a user places an order via the Shopping cart in FotoWeb, an administrative notification can be sent using a webhook. Administrative users with access to approve orders can also see a list of orders in FotoWeb by opening the Tools menu (cogwheel icon) and choosing Manage orders. When orders are pending, there will be a blue indicator on the wren

Using Image ID with remote layout

Published March 3rd, 2025 by Elaine Foley

Using Remote Layout In Color Factory Settings, expand the relevant channel and select Image ID.  Open the Remote Layout tab. The following dialog appears. Here you can configure Color Factory to create low-resolution copies of the images being processed and stamp them with the ID configured on the Image and Owner ID tab. (All images will be stamped

Transferring assets that have been used in production into a long-term archive

Published March 4th, 2025 by Elaine Foley

About this usage scenario This scenario is based on a system where a pool of pictures are stored in a production archive. Pictures that are picked from that pool and put to use, for example in a workflow that prepares it for layout, will be tagged with a metadata macro to indicate that it has been used. We want to configure Color Factory to "clean u

Attach license sub action

Published March 14th, 2025 by Elaine Foley

Settings This sub action makes it possible to attach a usage rights license from Creative Commons or Plus to your pictures. The use of this functionality is described in detail in the topic  Applying Creative Commons and Plus licenses to your assets.

Add Content

Published February 20th, 2025 by Elaine Foley

You can store file-based content like documents, videos, images, and audio. Additionally, to file-based content, you can create file-less content like press kits. You can download everything back to your local desktop, with file-less content being downloaded as JSON files.

Enabling taxonomies for specific metadata fields

Published February 26th, 2025 by Elaine Foley

Before you can start using taxonomies throughout Fotoware Veloz, you need to choose which metadata fields should have taxonomies assigned to them. This topic explains how to enable taxonomies for specific metadata fields. Assigning taxonomies to metadata fields From the Tools menu (cogwheel icon), select Site Configuration. Go to Metadata > Metad

Setting the order of archives in the user interface

Published February 27th, 2025 by Elaine Foley

Changing the order in which archives appear to users From the Tools menu (cogwheel icon), go to Site Configuration > Archives. Use the = icon to click and drag archives to a different position.  

Business Rule Condition: Layers Changed

Published February 25th, 2025 by Elaine Foley

The condition Layers Changed checks if there has been changes made on the Layer. This does not include changes to the Layer itself but only to Layer changes on the Content Item.

Geo Point Field

Published March 11th, 2025 by Elaine Foley

The Geo Point Field has two number fields for adding longitude and latitude values. Applications like Google Maps use this kind of Geo-Information about a location. In Picturepark you can only use Geo Point values in Query Filters.

How to install FFmpeg for FotoWeb, Index Manager, and Color Factory

Published February 23rd, 2025 by Elaine Foley

FotoWeb, Color Factory, and Index Manager rely on FFmpeg to perform video transcoding. They require manual installation of FFmpeg on your Fotoware servers(s) as described below. As the ffmpeg.org website changes its design from time to time, the following directions may not precisely reflect what you're seeing on the site.  Note: Fotoware requires F

An overview of the metadata configuration program (MDC)

Published April 1st, 2025 by Elaine Foley

When you install a Fotoware server application, a little helper application is installed and placed in the Fotoware program group in the server's Start menu, called Metadata Configuration. This application reads the contents of the MetadataConfiguration.xml file in the ProgramData\Fotoware\Metadata folder on the system drive and displays them in a t

Fotoware plugins do not display asset previews

Published February 26th, 2025 by Elaine Foley

Note: The Preview Agent API is deprecated and was set to End of Life on July 1st, 2024. If you have integrations that display previews in real-time, we recommend looking into alternative solutions such as obtaining temporary preview links from the RESTful API. Cause In both cases, the issue is caused by two settings in IIS (Internet Information Serv

Metadata export/import

Published February 27th, 2025 by Elaine Foley

Export To export content items, you could either select the desired content items in the content browser, right-clicking and selecting “Export”, or you could click on the 3 dots on top of the content browser and export all displayed content items. When exporting the metadata, you can choose which fields you want to export. If you want to export tagb

Duplikate bereinigen

Published February 26th, 2025 by Elaine Foley

Um Ihre Duplikate zu bereinigen, gehen Sie bitte in den Channel "Admin" oder "Administration". In diesem Channel sollte es einen Filter namens "Duplikate (Hash)" geben. Wenn es keinen solchen Filter gibt, können Sie entweder versuchen, diesen Filter selbst hinzuzufügen oder [email protected] kontaktieren. Wenn Sie diesen Filter aufklappen, sol